Tempositions, Inc.
Description
Immigration Legal Assistant | Phoenix, AZ Full-Time | Law Firm Environment | Fully on Site Non-Exempt
A highly respected law firm is seeking a Legal Administrative Assistant to support its Immigration practice in Phoenix. This role is ideal for a detail-oriented professional who enjoys being at the center of a fast-moving legal team, supporting attorneys with high-volume document production, client communication, and matter management in a collaborative, professional environment.
Key Responsibilities – Legal & Administrative Support (Primary Focus)
Prepare, revise, and proofread a wide range of legal documents with accuracy and efficiency
Coordinate complex document production, e‑filings, and work with centralized support services as needed
Manage electronic and paper filing systems, ensuring compliance with firm policies and confidentiality standards
Maintain chronological and administrative files for assigned attorneys
Professionally manage incoming calls, client communications, and visitors
Coordinate calendars, meetings, conference rooms, meals, and travel arrangements
Prepare new matter intake forms and assist with case/matter setup
Maintain and update client and contact databases
Proactively anticipate attorney needs and consistently meet deadlines in a high‑volume environment
Client Billing & Financial Coordination
Prepare and submit daily time entries for assigned attorneys in accordance with firm guidelines
Process expense reimbursements and disbursement requests
Coordinate client billing matters with Accounting, attorneys, and clients
Assist with alternative fee arrangements, matter budgets, and billing correspondence
Team & Firm Support
Provide backup coverage for other assistants as needed
Collaborate closely with LAAs, Records, Docketing, Accounting, and practice group staff
Contribute to a strong team‑based culture through flexibility and cross‑support
Qualifications
3–4+ years of Legal Administrative Assistant experience in a law firm setting
High School diploma or equivalent required;
college or business education a plus
Strong proficiency in Microsoft Word and Outlook
Experience with document management systems (iManage/FileSite/WorkSite or similar)
PowerPoint skills preferred
Prior experience supporting an Immigration or litigation‑based practice is a plus
Exceptional organization, attention to detail, and time‑management skills
Polished, professional communication style and strong client‑service mindset
Ability to thrive in a fast‑paced, deadline‑driven environment
Work Environment & Requirements
Fully On‑Site Monday‑Friday
Regular, reliable attendance is essential
Reports to Office Management with daily direction from assigned attorneys and paralegals
Why This Role Stands Out
Direct exposure to a high‑profile Immigration practice
Variety across legal, client, billing, and administrative functions
Collaborative, team‑oriented firm culture
Long‑term stability with strong internal support structure
Opportunity to grow within a large, well‑established legal organization
Company Overview
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Pay:$55,000.00 - $75,000.00
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Immigration Legal Assistant | Phoenix, AZ Full-Time | Law Firm Environment | Fully on Site Non-Exempt
A highly respected law firm is seeking a Legal Administrative Assistant to support its Immigration practice in Phoenix. This role is ideal for a detail-oriented professional who enjoys being at the center of a fast-moving legal team, supporting attorneys with high-volume document production, client communication, and matter management in a collaborative, professional environment.
Key Responsibilities – Legal & Administrative Support (Primary Focus)
Prepare, revise, and proofread a wide range of legal documents with accuracy and efficiency
Coordinate complex document production, e‑filings, and work with centralized support services as needed
Manage electronic and paper filing systems, ensuring compliance with firm policies and confidentiality standards
Maintain chronological and administrative files for assigned attorneys
Professionally manage incoming calls, client communications, and visitors
Coordinate calendars, meetings, conference rooms, meals, and travel arrangements
Prepare new matter intake forms and assist with case/matter setup
Maintain and update client and contact databases
Proactively anticipate attorney needs and consistently meet deadlines in a high‑volume environment
Client Billing & Financial Coordination
Prepare and submit daily time entries for assigned attorneys in accordance with firm guidelines
Process expense reimbursements and disbursement requests
Coordinate client billing matters with Accounting, attorneys, and clients
Assist with alternative fee arrangements, matter budgets, and billing correspondence
Team & Firm Support
Provide backup coverage for other assistants as needed
Collaborate closely with LAAs, Records, Docketing, Accounting, and practice group staff
Contribute to a strong team‑based culture through flexibility and cross‑support
Qualifications
3–4+ years of Legal Administrative Assistant experience in a law firm setting
High School diploma or equivalent required;
college or business education a plus
Strong proficiency in Microsoft Word and Outlook
Experience with document management systems (iManage/FileSite/WorkSite or similar)
PowerPoint skills preferred
Prior experience supporting an Immigration or litigation‑based practice is a plus
Exceptional organization, attention to detail, and time‑management skills
Polished, professional communication style and strong client‑service mindset
Ability to thrive in a fast‑paced, deadline‑driven environment
Work Environment & Requirements
Fully On‑Site Monday‑Friday
Regular, reliable attendance is essential
Reports to Office Management with daily direction from assigned attorneys and paralegals
Why This Role Stands Out
Direct exposure to a high‑profile Immigration practice
Variety across legal, client, billing, and administrative functions
Collaborative, team‑oriented firm culture
Long‑term stability with strong internal support structure
Opportunity to grow within a large, well‑established legal organization
Company Overview
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Pay:$55,000.00 - $75,000.00
#J-18808-Ljbffr