Actalent
Clinical Documentation Specialist (Entry Level)
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Clinical Documentation Specialist (Entry Level)
role at
Actalent
Location Lake County, IL (Hybrid: On-site Tuesday–Thursday, Remote Monday & Friday). 8am‑5pm, Monday through Friday.
About The Role This role is responsible for processing vendor agreements and Clinical Study Agreements (CSAs) into the contracting database, ensuring all auditable documentation required for payment processing is included. The specialist will maintain system integrity, resolve vendor management issues, and process monthly invoices for CSAs in clinical trials. The specialist will verify patient activity for each agreement and independently investigate and resolve clinical trial vendor or site payment disputes.
Qualifications
Strong computer skills, particularly with Excel, to work with complex databases.
Bachelor’s Degree with a minimum of 1 year of relevant experience OR High School diploma/equivalent with minimum of 5 years relevant experience.
Ability to use critical thinking skills to work independently under minimal direction.
Strong understanding of the overall Global Clinical Study process is preferred.
Preferred Experience
Experience in clinical research, finance, outsourcing, accounts payable, or equivalent.
Familiarity with systems such as SAP, RAVE Electronic Data Capture, MIDAS, Quantum, Qlik, COMPASS (preferred but not required).
Attention to detail and ability to recognize and resolve computational and contractual errors in contracts and invoices.
Key Responsibilities
Ensure compliance with all applicable corporate and divisional policies and procedures.
Demonstrate operational knowledge of SOPs and practices required to effectively process clinical contracts.
Audit and perform financial reconciliation of clinical study vendor contracts using various financial systems to summarize and consolidate payment history.
Perform ongoing contract entry for all executed contracts.
Act as the primary interface with Clinical teams and other functional groups for payment-related activities.
Identify payment discrepancies and propose resolutions and strategies to prevent future issues.
Coordinate payment timelines between Payment Specialists and other functional areas.
Utilize available databases and systems to set up payments and enter contract data into departmental systems.
Communicate status updates to management and propose recommendations for issue resolution.
Produce accurate, high-quality payments and reports in a timely manner.
Investigate and resolve issues independently or with minimal oversight.
Coordinate clinical trial payments to ensure timely processing, including distribution of incoming invoices and tracking in appropriate databases.
Provide guidance and answers to technical and non-technical questions regarding the contracting process.
Job Type & Location This is a Permanent position based out of North Chicago, IL.
Pay And Benefits Pay range: $20.00 – $21.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a hybrid position in North Chicago, IL.
Application Deadline: This position is anticipated to close on Jan 20, 2026.
About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email
actalentaccommodation@actalentservices.com
for other accommodation options.
#J-18808-Ljbffr
Clinical Documentation Specialist (Entry Level)
role at
Actalent
Location Lake County, IL (Hybrid: On-site Tuesday–Thursday, Remote Monday & Friday). 8am‑5pm, Monday through Friday.
About The Role This role is responsible for processing vendor agreements and Clinical Study Agreements (CSAs) into the contracting database, ensuring all auditable documentation required for payment processing is included. The specialist will maintain system integrity, resolve vendor management issues, and process monthly invoices for CSAs in clinical trials. The specialist will verify patient activity for each agreement and independently investigate and resolve clinical trial vendor or site payment disputes.
Qualifications
Strong computer skills, particularly with Excel, to work with complex databases.
Bachelor’s Degree with a minimum of 1 year of relevant experience OR High School diploma/equivalent with minimum of 5 years relevant experience.
Ability to use critical thinking skills to work independently under minimal direction.
Strong understanding of the overall Global Clinical Study process is preferred.
Preferred Experience
Experience in clinical research, finance, outsourcing, accounts payable, or equivalent.
Familiarity with systems such as SAP, RAVE Electronic Data Capture, MIDAS, Quantum, Qlik, COMPASS (preferred but not required).
Attention to detail and ability to recognize and resolve computational and contractual errors in contracts and invoices.
Key Responsibilities
Ensure compliance with all applicable corporate and divisional policies and procedures.
Demonstrate operational knowledge of SOPs and practices required to effectively process clinical contracts.
Audit and perform financial reconciliation of clinical study vendor contracts using various financial systems to summarize and consolidate payment history.
Perform ongoing contract entry for all executed contracts.
Act as the primary interface with Clinical teams and other functional groups for payment-related activities.
Identify payment discrepancies and propose resolutions and strategies to prevent future issues.
Coordinate payment timelines between Payment Specialists and other functional areas.
Utilize available databases and systems to set up payments and enter contract data into departmental systems.
Communicate status updates to management and propose recommendations for issue resolution.
Produce accurate, high-quality payments and reports in a timely manner.
Investigate and resolve issues independently or with minimal oversight.
Coordinate clinical trial payments to ensure timely processing, including distribution of incoming invoices and tracking in appropriate databases.
Provide guidance and answers to technical and non-technical questions regarding the contracting process.
Job Type & Location This is a Permanent position based out of North Chicago, IL.
Pay And Benefits Pay range: $20.00 – $21.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a hybrid position in North Chicago, IL.
Application Deadline: This position is anticipated to close on Jan 20, 2026.
About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email
actalentaccommodation@actalentservices.com
for other accommodation options.
#J-18808-Ljbffr