Simon Property Group
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Job Location Corporate Indianapolis
SIMON Tenant Coordination is looking for highly motivated self-starting architects, tenant project managers, interior designers, or experienced retail and restaurant tenant coordinators to drive tenant openings and make an impact on the evolving retail landscape. Our team members deal with the fast pace of retail construction by expediting design and construction of our tenants. Our tenant coordinators utilize their problem‑solving skills, design guidance to mold tenant brands, and project‑management fundamentals daily to achieve tenant stores that enhance our patrons’ experiences at our properties. SIMON offers industry‑competitive compensation and benefit packages while providing opportunities to fulfill your need for a challenging work experience.
Primary Purpose This position reports to the Division Manager / Director of Tenant Coordination and is responsible for effectively self‑managing their workload in an effort to expedite tenant openings to enhance the landlord’s opportunity for earlier rent commencements. Effective self‑management includes championing corporate / department initiatives, implementing department best practices, and utilizing systems and tools in a way that optimizes the quality and quantity of their work. This position is also responsible for partnering with Leasing, Legal Leasing, and Mall Management to expedite lease execution and tenant openings, while also effectively communicating issues of importance to TC Management in a timely manner and pushing issues with urgency toward resolution.
Principal Responsibilities
Owner and point of contact for all components associated with getting a tenant’s store open, including understanding the condition of the space for each deal and proactively helping the tenant or its architect obtain information on existing conditions, local permitting, inspection and construction special requirements and practices.
Effectively self‑manage workload through the regular use of COGNOS reports and active participation in regional meetings, documenting deal progression and milestones in Status Notes in SSLE, timely follow‑ups and expedited turnaround times to open tenants as early as possible, and communicating with leasing and management.
Exhibit leadership qualities by championing department initiatives, best practices and processes aimed at improving effectiveness and efficiency by adopting them into daily work.
Provide a high level of customer service to all customers (i.e., leasing, legal, tenants, etc.).
Create and maintain a critical‑path schedule for all projects to ensure that multiple, simultaneous and sequential tasks are monitored and executed for timely completion.
Provide timely LLW estimates (including dollars and scope of work) to leasing, and ensure the leasing agent is well‑versed on the LLW scope and cost so that a deal can be accurately represented to the Deal Committee.
Effectively utilize exception processes where necessary (bid exception, start work before executed lease) to accelerate LLW and allow for the earliest possible opening.
Engage in negotiating LLW or tenant scope of work to help expedite lease execution by effectively communicating with leasing and legal, promptly responding to inquiries and documenting these items via change logs in SSLE.
Review, comment and approve tenant plans to ensure specific mall criteria for compliance and the best design possible.
Push for the best possible design for each deal through the plan review process, and utilize the tenant prototype design program properly.
Maintain tenant design criteria manuals for each assigned property, to be used by tenants to design and build stores that will allow the best possible design within that shopping center.
Identify opportunities to improve, correct or remove language contained in previously negotiated leases that inhibit the earliest possible opening, placing the company at risk for loss or an additional economic burden.
Ensure that any delivery dates required by a lease with penalties are managed by monitoring deals in process and escalating any deal that is in danger of missing the delivery date, proposing solutions to ensure the delivery date is met.
Through self‑managing, anticipate, recognize and elevate issues to the Division Manager / Director that have a material impact on the company with proposed solutions as applicable.
Assist tenants (especially local tenants, high‑impact tenants and those with little or no construction experience) through the design, permitting and build‑out process.
Escalate and work with the Division Manager / Director to explore solutions involving potential impact on a center with regard to upcoming events (i.e., major tenant closings, expirations, relocations, renovations that impact design, etc.).
Evaluate workload and recognize instances where volume is high or capacity to help other team members is available, and report to the Division Manager/Director.
Other duties as assigned.
Minimum Qualifications
Architectural, construction, engineering or related degree preferred.
Minimum of 1 year of tenant coordination experience preferred.
Excellent verbal and written communication skills required.
Familiarity with engineering systems such as electrical, plumbing, sprinkler, FDSC, structural and HVAC (e.g., CW/HW, conditioned air, multi‑zone, RTU, split system, etc.).
A high level of professionalism with a customer‑service attitude.
Team player, self‑motivated and excellent time‑management/organizational habits. Encourages unity, harmony and teamwork among co‑workers.
Strong problem‑solving and negotiation skills.
Seniority level Not Applicable
Employment type Full‑time
Job function Sales and Management
Industries Real Estate and Retail
Referrals increase your chances of interviewing at Simon Property Group by 2x.
Get notified about new Tenant Coordinator jobs in Indianapolis, IN.
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Job Location Corporate Indianapolis
SIMON Tenant Coordination is looking for highly motivated self-starting architects, tenant project managers, interior designers, or experienced retail and restaurant tenant coordinators to drive tenant openings and make an impact on the evolving retail landscape. Our team members deal with the fast pace of retail construction by expediting design and construction of our tenants. Our tenant coordinators utilize their problem‑solving skills, design guidance to mold tenant brands, and project‑management fundamentals daily to achieve tenant stores that enhance our patrons’ experiences at our properties. SIMON offers industry‑competitive compensation and benefit packages while providing opportunities to fulfill your need for a challenging work experience.
Primary Purpose This position reports to the Division Manager / Director of Tenant Coordination and is responsible for effectively self‑managing their workload in an effort to expedite tenant openings to enhance the landlord’s opportunity for earlier rent commencements. Effective self‑management includes championing corporate / department initiatives, implementing department best practices, and utilizing systems and tools in a way that optimizes the quality and quantity of their work. This position is also responsible for partnering with Leasing, Legal Leasing, and Mall Management to expedite lease execution and tenant openings, while also effectively communicating issues of importance to TC Management in a timely manner and pushing issues with urgency toward resolution.
Principal Responsibilities
Owner and point of contact for all components associated with getting a tenant’s store open, including understanding the condition of the space for each deal and proactively helping the tenant or its architect obtain information on existing conditions, local permitting, inspection and construction special requirements and practices.
Effectively self‑manage workload through the regular use of COGNOS reports and active participation in regional meetings, documenting deal progression and milestones in Status Notes in SSLE, timely follow‑ups and expedited turnaround times to open tenants as early as possible, and communicating with leasing and management.
Exhibit leadership qualities by championing department initiatives, best practices and processes aimed at improving effectiveness and efficiency by adopting them into daily work.
Provide a high level of customer service to all customers (i.e., leasing, legal, tenants, etc.).
Create and maintain a critical‑path schedule for all projects to ensure that multiple, simultaneous and sequential tasks are monitored and executed for timely completion.
Provide timely LLW estimates (including dollars and scope of work) to leasing, and ensure the leasing agent is well‑versed on the LLW scope and cost so that a deal can be accurately represented to the Deal Committee.
Effectively utilize exception processes where necessary (bid exception, start work before executed lease) to accelerate LLW and allow for the earliest possible opening.
Engage in negotiating LLW or tenant scope of work to help expedite lease execution by effectively communicating with leasing and legal, promptly responding to inquiries and documenting these items via change logs in SSLE.
Review, comment and approve tenant plans to ensure specific mall criteria for compliance and the best design possible.
Push for the best possible design for each deal through the plan review process, and utilize the tenant prototype design program properly.
Maintain tenant design criteria manuals for each assigned property, to be used by tenants to design and build stores that will allow the best possible design within that shopping center.
Identify opportunities to improve, correct or remove language contained in previously negotiated leases that inhibit the earliest possible opening, placing the company at risk for loss or an additional economic burden.
Ensure that any delivery dates required by a lease with penalties are managed by monitoring deals in process and escalating any deal that is in danger of missing the delivery date, proposing solutions to ensure the delivery date is met.
Through self‑managing, anticipate, recognize and elevate issues to the Division Manager / Director that have a material impact on the company with proposed solutions as applicable.
Assist tenants (especially local tenants, high‑impact tenants and those with little or no construction experience) through the design, permitting and build‑out process.
Escalate and work with the Division Manager / Director to explore solutions involving potential impact on a center with regard to upcoming events (i.e., major tenant closings, expirations, relocations, renovations that impact design, etc.).
Evaluate workload and recognize instances where volume is high or capacity to help other team members is available, and report to the Division Manager/Director.
Other duties as assigned.
Minimum Qualifications
Architectural, construction, engineering or related degree preferred.
Minimum of 1 year of tenant coordination experience preferred.
Excellent verbal and written communication skills required.
Familiarity with engineering systems such as electrical, plumbing, sprinkler, FDSC, structural and HVAC (e.g., CW/HW, conditioned air, multi‑zone, RTU, split system, etc.).
A high level of professionalism with a customer‑service attitude.
Team player, self‑motivated and excellent time‑management/organizational habits. Encourages unity, harmony and teamwork among co‑workers.
Strong problem‑solving and negotiation skills.
Seniority level Not Applicable
Employment type Full‑time
Job function Sales and Management
Industries Real Estate and Retail
Referrals increase your chances of interviewing at Simon Property Group by 2x.
Get notified about new Tenant Coordinator jobs in Indianapolis, IN.
#J-18808-Ljbffr