State of Oregon
Office Specialist 2
Note: This position will receive a 2.5% Cost‑of‑Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026.
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Seeking a fulfilling administrative position that allows you to make a difference?
We are currently seeking an
Office Specialist 2
to join our Child Welfare team based in our
Midtown Portland
office on NE Davis Street assisting Oregonians
in-person .
Summary of Duties
Provide administrative and records support by managing front lobby operations, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.
Issue and track vouchers, transportation passes, and parent mileage reimbursements, accurately logging all transactions in TRACS and OR-Kids systems.
Support protective services staff by entering case data and documentation into the OR-Kids database.
Request and gather relevant records, including police reports, out‑of‑state histories, court documents, and physical or mental health records, as needed.
Coordinate the scheduling and rescheduling of client visits for the branch office, ensuring accuracy and timeliness.
Assist with researching and verifying parent information, and handle related calls, mail, and documentation.
Minimum Qualifications
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Essential Attributes
Experience managing multiple priorities in a fast‑paced work environment.
Demonstrated organizational skills with a higher level of attention to detail.
Demonstrated experience to work independently with self‑motivation, while also contributing effectively as part of a team.
Demonstrated experience in adjusting communication styles to engage diverse audiences and clearly explain complex rules, regulations, and procedures.
Demonstrated proficiency in using computer systems and Microsoft Office applications, including Word, Outlook, and Excel.
Experience performing accurate and efficient data entry.
Working Conditions
Position works in the office daily assisting Oregonians.
Work locations: offices and community sites.
Travel: Occasional travel for meetings, trainings, and other case‑related activities, including required occasional overnight travel.
Hours: Regular work week with fluctuating hours; occasional overtime may be needed, including evenings and weekends.
Physical requirements: Frequent physical activity, including lifting up to 50 pounds and assisting children with car seats.
This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma‑informed approach that is essential to ensure a safe environment.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decision‑making to ensure safety for yourself and others.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Background Checks and Requirements
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I‑9 form confirming authorization to work in the United States. ODHS will use E‑Verify to confirm that you are authorized to work in the United States.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint‑based criminal records check.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference Veterans’ and Oregon National Guard preference:
Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.
General Information
This is a permanent, full‑time position and is represented by the Service Employees International Union (SEIU).
The salary range listed is the non‑PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
This recruitment may be used to fill future vacancies in the same classification.
Contact Information We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job‑specific questions.
The recruiter for this position is Yvette Medford. Please include the REQ# when corresponding.
Email: yvette.c.medford@odhs.oregon.gov
Phone (call or text): 541‑709‑0306
Come for a job. | Stay for a career. | Make a difference… for a lifetime!
#J-18808-Ljbffr
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Seeking a fulfilling administrative position that allows you to make a difference?
We are currently seeking an
Office Specialist 2
to join our Child Welfare team based in our
Midtown Portland
office on NE Davis Street assisting Oregonians
in-person .
Summary of Duties
Provide administrative and records support by managing front lobby operations, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.
Issue and track vouchers, transportation passes, and parent mileage reimbursements, accurately logging all transactions in TRACS and OR-Kids systems.
Support protective services staff by entering case data and documentation into the OR-Kids database.
Request and gather relevant records, including police reports, out‑of‑state histories, court documents, and physical or mental health records, as needed.
Coordinate the scheduling and rescheduling of client visits for the branch office, ensuring accuracy and timeliness.
Assist with researching and verifying parent information, and handle related calls, mail, and documentation.
Minimum Qualifications
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
An associate degree in any field; OR
An equivalent combination of education and experience.
Essential Attributes
Experience managing multiple priorities in a fast‑paced work environment.
Demonstrated organizational skills with a higher level of attention to detail.
Demonstrated experience to work independently with self‑motivation, while also contributing effectively as part of a team.
Demonstrated experience in adjusting communication styles to engage diverse audiences and clearly explain complex rules, regulations, and procedures.
Demonstrated proficiency in using computer systems and Microsoft Office applications, including Word, Outlook, and Excel.
Experience performing accurate and efficient data entry.
Working Conditions
Position works in the office daily assisting Oregonians.
Work locations: offices and community sites.
Travel: Occasional travel for meetings, trainings, and other case‑related activities, including required occasional overnight travel.
Hours: Regular work week with fluctuating hours; occasional overtime may be needed, including evenings and weekends.
Physical requirements: Frequent physical activity, including lifting up to 50 pounds and assisting children with car seats.
This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma‑informed approach that is essential to ensure a safe environment.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decision‑making to ensure safety for yourself and others.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
Background Checks and Requirements
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I‑9 form confirming authorization to work in the United States. ODHS will use E‑Verify to confirm that you are authorized to work in the United States.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint‑based criminal records check.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference Veterans’ and Oregon National Guard preference:
Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.
General Information
This is a permanent, full‑time position and is represented by the Service Employees International Union (SEIU).
The salary range listed is the non‑PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
This recruitment may be used to fill future vacancies in the same classification.
Contact Information We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job‑specific questions.
The recruiter for this position is Yvette Medford. Please include the REQ# when corresponding.
Email: yvette.c.medford@odhs.oregon.gov
Phone (call or text): 541‑709‑0306
Come for a job. | Stay for a career. | Make a difference… for a lifetime!
#J-18808-Ljbffr