Dynamic Works Institute
Outreach and Eligibility Specialist
Dynamic Works Institute, Livingston, Texas, United States, 77351
Job Title:
Outreach and Eligibility Specialist
Reports to:
Project Director
Position Classification:
non-exempt
Office Location:
Livingston, TX
Pay rate:
$17.51
Primary Objectives of Position Provides ongoing leadership and coaching to the Outreach/Eligibility Specialists. Supports the outreach and eligibility function of the Community Engagement Team (CET) including Board Initiatives, Grant activities, and Business Service events. Responsible for establishing and cultivating relationships with participants, employers, and community agencies to achieve project enrollment goals. This team provides Services Information, conducts eligibility for all programs and grants, and initiates the comprehensive assessment using Motivational Interviewing skills.
Essential Job Functions
Coach, lead and develop the Employment Ready Team to ensure team is meeting the requirements of the funding source, and ensure performance and service delivery are consistent, drive meeting/exceeding performance expectations and comply with established policy.
Works with leadership team to provide coaching and technical assistance to Customer Support Specialists to assist with meeting performance and quality goals.
Plan and facilitate team meetings.
Maintain accurate records, including training schedules and attendance and any required system documentation.
Assists with performance reviews and development coaching. Identify and recommend staff training topics and trends.
Problem solves difficult situations on behalf of customers and staff utilizing Extreme Customer Service.
Reviews and approves timesheets and leave requests.
Participates regularly in work groups and committees that meet to evaluate customer needs, improve services, and implement new strategies.
Submit & approve program eligibility applications.
Develop relationships with community organizations, educational facilities, and social service agencies to encourage enrollment in workforce center programs.
Conduct outreach presentations as needed with a wide range of audiences including high school students, parents, educators, older adults, transitioning job seekers at halfway houses, etc.
Identify, develop, and implement strategic outreach and recruitment opportunities to ensure proper quantity and quality of talent is available to meet employer needs.
Appropriately connect job seekers to open positions, resulting in employment. Additionally, connect job seekers to opportunities for training and development and other career center services to increase opportunities for employment.
Establish and maintain knowledge of community and participate in community events and other activities including collaborative recruitment strategies with community partners. This may require a weekend and evening work schedule.
Assist with Rapid Response.
Enroll job seekers into Wagner-Peyser and complete Initial Assessments.
Assist individuals with understanding and completing program enrollment processes.
Provide services to rural communities per the Rural Service Strategy and SNAP expansion plan.
Conduct eligibility assessment.
Acquire and maintain knowledge of market research tools and the trends in the industry or sector to appropriately guide and direct job seekers to placement or education.
Ensure that customer files and records are maintained in accordance with legal requirements and Company policies and procedures.
Utilize Extreme Customer Service behaviors in all interactions with internal and external customers.
Other Job Duties This job description is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is also understood that the company reserves the right to change work schedules as required, including requiring overtime.
Physical Demands/Work Environment Physical requirements include carrying/lifting to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying, lifting, twisting, and reaching to perform essential job functions. Working conditions are primarily in an office environment with occasional travel to other locations.
Skills/Abilities Ability to communicate with staff and leadership clearly and concisely via presentations, in person, telephone, written and oral. Excellent verbal and written communication skills including ability to do public speaking and conduct training sessions. Bilingual (Spanish/English) required. The ability to maintain confidentiality is a must.
Required Competencies Extreme Customer Service focus, learning orientation, communication proficiency, teamwork orientation, technical capacity. Demonstrate ability to use various software programs (Microsoft Office) for correspondence, reports, statistical compilation, analysis, and data base access. Must be accustomed to working in a complex, fast-paced, and confidential work environment. Ability to follow complex instructions, prioritize tasks, and effectively utilize resources to complete projects in a timely and accurate manner. Superior attention to detail is a must.
Education A Bachelor's Degree in Business Administration, Psychology, Social Services, or a related field preferred. Experience: Minimum of five years of experience working in staffing, recruiting, workforce development, or service industry, with a minimum of two years in a supervisory and operations management capacity. Strong business knowledge of customer service best practices and performance management.
Skills/Abilities Ability to lead and motivate group to achieve goals. Interpret and understand program policy and establish necessary work processes and procedures. Understand the recruitment, data entry, and customer requirements for all funding streams. Manage multiple priorities to ensure that deadlines are met. Ability to engage, understand, and respond to the needs of business accounts. Must have the ability to work in a fast-paced and diverse environment. Ability to analyze industry-based data to identify trends and mobilize staff to take action. Strong ability to coordinate with internal and external partners. Knowledge of recruiting practices. Knowledge of business practices within specific industry is helpful. Experience working with computer systems for data entry and data review. Proficient with Microsoft Office. Excellent verbal and written communications skills are necessary.
Additional Requirements Must have valid driver's license and adequate vehicle insurance coverage.
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Outreach and Eligibility Specialist
Reports to:
Project Director
Position Classification:
non-exempt
Office Location:
Livingston, TX
Pay rate:
$17.51
Primary Objectives of Position Provides ongoing leadership and coaching to the Outreach/Eligibility Specialists. Supports the outreach and eligibility function of the Community Engagement Team (CET) including Board Initiatives, Grant activities, and Business Service events. Responsible for establishing and cultivating relationships with participants, employers, and community agencies to achieve project enrollment goals. This team provides Services Information, conducts eligibility for all programs and grants, and initiates the comprehensive assessment using Motivational Interviewing skills.
Essential Job Functions
Coach, lead and develop the Employment Ready Team to ensure team is meeting the requirements of the funding source, and ensure performance and service delivery are consistent, drive meeting/exceeding performance expectations and comply with established policy.
Works with leadership team to provide coaching and technical assistance to Customer Support Specialists to assist with meeting performance and quality goals.
Plan and facilitate team meetings.
Maintain accurate records, including training schedules and attendance and any required system documentation.
Assists with performance reviews and development coaching. Identify and recommend staff training topics and trends.
Problem solves difficult situations on behalf of customers and staff utilizing Extreme Customer Service.
Reviews and approves timesheets and leave requests.
Participates regularly in work groups and committees that meet to evaluate customer needs, improve services, and implement new strategies.
Submit & approve program eligibility applications.
Develop relationships with community organizations, educational facilities, and social service agencies to encourage enrollment in workforce center programs.
Conduct outreach presentations as needed with a wide range of audiences including high school students, parents, educators, older adults, transitioning job seekers at halfway houses, etc.
Identify, develop, and implement strategic outreach and recruitment opportunities to ensure proper quantity and quality of talent is available to meet employer needs.
Appropriately connect job seekers to open positions, resulting in employment. Additionally, connect job seekers to opportunities for training and development and other career center services to increase opportunities for employment.
Establish and maintain knowledge of community and participate in community events and other activities including collaborative recruitment strategies with community partners. This may require a weekend and evening work schedule.
Assist with Rapid Response.
Enroll job seekers into Wagner-Peyser and complete Initial Assessments.
Assist individuals with understanding and completing program enrollment processes.
Provide services to rural communities per the Rural Service Strategy and SNAP expansion plan.
Conduct eligibility assessment.
Acquire and maintain knowledge of market research tools and the trends in the industry or sector to appropriately guide and direct job seekers to placement or education.
Ensure that customer files and records are maintained in accordance with legal requirements and Company policies and procedures.
Utilize Extreme Customer Service behaviors in all interactions with internal and external customers.
Other Job Duties This job description is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate. It is also understood that the company reserves the right to change work schedules as required, including requiring overtime.
Physical Demands/Work Environment Physical requirements include carrying/lifting to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying, lifting, twisting, and reaching to perform essential job functions. Working conditions are primarily in an office environment with occasional travel to other locations.
Skills/Abilities Ability to communicate with staff and leadership clearly and concisely via presentations, in person, telephone, written and oral. Excellent verbal and written communication skills including ability to do public speaking and conduct training sessions. Bilingual (Spanish/English) required. The ability to maintain confidentiality is a must.
Required Competencies Extreme Customer Service focus, learning orientation, communication proficiency, teamwork orientation, technical capacity. Demonstrate ability to use various software programs (Microsoft Office) for correspondence, reports, statistical compilation, analysis, and data base access. Must be accustomed to working in a complex, fast-paced, and confidential work environment. Ability to follow complex instructions, prioritize tasks, and effectively utilize resources to complete projects in a timely and accurate manner. Superior attention to detail is a must.
Education A Bachelor's Degree in Business Administration, Psychology, Social Services, or a related field preferred. Experience: Minimum of five years of experience working in staffing, recruiting, workforce development, or service industry, with a minimum of two years in a supervisory and operations management capacity. Strong business knowledge of customer service best practices and performance management.
Skills/Abilities Ability to lead and motivate group to achieve goals. Interpret and understand program policy and establish necessary work processes and procedures. Understand the recruitment, data entry, and customer requirements for all funding streams. Manage multiple priorities to ensure that deadlines are met. Ability to engage, understand, and respond to the needs of business accounts. Must have the ability to work in a fast-paced and diverse environment. Ability to analyze industry-based data to identify trends and mobilize staff to take action. Strong ability to coordinate with internal and external partners. Knowledge of recruiting practices. Knowledge of business practices within specific industry is helpful. Experience working with computer systems for data entry and data review. Proficient with Microsoft Office. Excellent verbal and written communications skills are necessary.
Additional Requirements Must have valid driver's license and adequate vehicle insurance coverage.
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