Truss Real Estate
Truss Real Estate is a fast‑growing, builder‑focused brokerage known for high transaction volume, strong systems, and long‑term builder partnerships. We’re seeking a Transaction Coordinator who thrives in a fast‑paced environment, takes ownership of their work, and wants to play a meaningful role in shaping how our operations scale. This role is ideal for someone who values structure and enjoys improving processes, supporting a close‑knit team, and being entrusted with real responsibility. At Truss, we move quickly—but we do it together. We care deeply about our people, invest in their growth, and create space for individuals who want to grow alongside the business, not get lost inside it.
Responsibilities
Builder Transaction Management
Coordinate and manage all builder transactions from executed purchase agreement through closing
Serve as the primary transaction point of contact for builders, agents, title companies, and lenders
Track critical deadlines, milestones, and contingencies to ensure timely and smooth closings
Support high‑volume, repeat builder projects with consistency and attention to detail
Listing & Pre‑Listing Coordination (Builder Inventory)
Prepare and manage listing agreements, disclosures, CMAs, and builder‑specific listing documentation
Coordinate photography, staging, signage, lockbox access, and marketing readiness for new construction homes
Input, update, and maintain accurate listing data in MLS and all marketing platforms
Ensure listing information remains current throughout construction, pricing changes, and status updates
Builder Communication & Relationship Support
Maintain proactive communication with builders regarding timelines, inspections, appraisals, and closing readiness
Communicate the offer terms to builders once negotiated by leadership
Provide builders with ongoing updates related to showings, buyer activity, inspections, and transaction progress
Act as a reliable extension of the Truss team to support strong, long‑term builder relationships
Contract, Compliance & Documentation
Review contracts, amendments, and transaction documents for completeness and accuracy
Submit all required documentation to the broker for compliance and file auditing
Maintain organized and compliant transaction files in Truss systems
Ensure brokerage, MLS, and regulatory requirements are consistently met
Inspections, Appraisals & Repair Coordination
Schedule inspections, appraisals, blue tape walks, final walks, and closings
Communicate inspection findings and repair requests between buyers’ agents and builders
Track repair resolutions and follow through to completion prior to closing
Assist with appraisal coordination and timing to support accurate valuation
Title, Lender & Closing Coordination
Coordinate with title companies and lenders to ensure smooth escrow and loan progression
Provide loan status updates to internal leadership as needed
Manage closing logistics, possession timelines, and final documentation
Support or attend closings when required
Internal Tracking & Reporting
Maintain and update internal transaction trackers and builder spreadsheets
Support leadership with reporting related to active listings, pending transactions, and closings
Assist with builder project organization across multiple developments or communities
Post‑Closing & Client Follow‑Up
Coordinate post‑closing follow‑ups as required by Truss processes
Assist with client service needs related to move‑in logistics, warranty contacts, or vendor recommendations
Support referral requests and relationship continuity post‑transaction
General Support
Provide light problem‑solving support on active transactions and escalate issues to leadership when appropriate
Support brokerage operations and builder initiatives as needed to ensure seamless execution
Qualifications
Real Estate License (preferred)
Real Estate Transaction Experience
Exceptional Time Management
Exceptional Communication Skills
Compensation $45,000–$65,000 yearly
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Responsibilities
Builder Transaction Management
Coordinate and manage all builder transactions from executed purchase agreement through closing
Serve as the primary transaction point of contact for builders, agents, title companies, and lenders
Track critical deadlines, milestones, and contingencies to ensure timely and smooth closings
Support high‑volume, repeat builder projects with consistency and attention to detail
Listing & Pre‑Listing Coordination (Builder Inventory)
Prepare and manage listing agreements, disclosures, CMAs, and builder‑specific listing documentation
Coordinate photography, staging, signage, lockbox access, and marketing readiness for new construction homes
Input, update, and maintain accurate listing data in MLS and all marketing platforms
Ensure listing information remains current throughout construction, pricing changes, and status updates
Builder Communication & Relationship Support
Maintain proactive communication with builders regarding timelines, inspections, appraisals, and closing readiness
Communicate the offer terms to builders once negotiated by leadership
Provide builders with ongoing updates related to showings, buyer activity, inspections, and transaction progress
Act as a reliable extension of the Truss team to support strong, long‑term builder relationships
Contract, Compliance & Documentation
Review contracts, amendments, and transaction documents for completeness and accuracy
Submit all required documentation to the broker for compliance and file auditing
Maintain organized and compliant transaction files in Truss systems
Ensure brokerage, MLS, and regulatory requirements are consistently met
Inspections, Appraisals & Repair Coordination
Schedule inspections, appraisals, blue tape walks, final walks, and closings
Communicate inspection findings and repair requests between buyers’ agents and builders
Track repair resolutions and follow through to completion prior to closing
Assist with appraisal coordination and timing to support accurate valuation
Title, Lender & Closing Coordination
Coordinate with title companies and lenders to ensure smooth escrow and loan progression
Provide loan status updates to internal leadership as needed
Manage closing logistics, possession timelines, and final documentation
Support or attend closings when required
Internal Tracking & Reporting
Maintain and update internal transaction trackers and builder spreadsheets
Support leadership with reporting related to active listings, pending transactions, and closings
Assist with builder project organization across multiple developments or communities
Post‑Closing & Client Follow‑Up
Coordinate post‑closing follow‑ups as required by Truss processes
Assist with client service needs related to move‑in logistics, warranty contacts, or vendor recommendations
Support referral requests and relationship continuity post‑transaction
General Support
Provide light problem‑solving support on active transactions and escalate issues to leadership when appropriate
Support brokerage operations and builder initiatives as needed to ensure seamless execution
Qualifications
Real Estate License (preferred)
Real Estate Transaction Experience
Exceptional Time Management
Exceptional Communication Skills
Compensation $45,000–$65,000 yearly
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