Toastmasters International
Marketing and Communications Admin Assistant (Hybrid)
Toastmasters International, Englewood, Colorado, us, 80151
Marketing and Communications Admin Assistant (Hybrid)
Englewood, CO
Summary Be a member of the Marketing and Development Division, an energetic and innovative team at Toastmasters International World Headquarters! As the Administrative Assistant, your main duties will be to provide administrative support to the Chief Marketing and Development Officer, as well as to the division as needed. We are looking for someone who is outgoing, creative, and has the ability to work well with team members at all levels, Toastmasters members, and vendors.
Responsibilities
Oversee administrative duties in the office to ensure the department is operating smoothly.
Support the Chief Marketing and Development Officer on a variety of tasks (scheduling appointments, maintaining calendars, etc.).
Plan office events for approximately 40 team members and design team-building activities.
Serve as a spokesperson for the department when interacting with other departments, Toastmasters members, and vendors.
Handle sensitive information in a confidential manner.
Maintain billing statements, submit for reimbursement, and reconcile monthly variance reports.
Communicate with staff and members via email and Microsoft Teams.
Assist on project planning with spreadsheets.
Handle all aspects of travel: reservations, itineraries, event registration, and expense reports.
Knowledge and Skills
Excellent communication skills, both verbal and written.
Must be able to work on a team, as well as independently, and contribute to multiple projects.
Data entry experience with proven speed and accuracy.
Project management and time management skills.
Strong analytical and organizational skills.
Ability to accept and adapt to change.
Team player with a positive attitude.
Non-profit or customer/member support experience a plus.
Requirements
Intermediate to advanced Microsoft Office skills.
3–5 years administrative assistant experience preferred.
Pay Range $55,000 - $60,000 USD
This position is accepting applications until 2/1/2026.
Location & Work Arrangements This is a hybrid role, with some days remote and some days on-site (typically 3 per week) in our office at 9127 S. Jamaica St., Englewood, CO 80112. When working in the office, we follow CDC guidelines.
Compliance with all company policies, including but not limited to the company’s COVID-19 vaccination policy and testing and face-covering policy, is a condition of employment. You must be able to connect to a reliable internet service to perform all job duties when working from home. Work authorization is required, and sponsorship is not available. Candidates must be legally authorized to work in the U.S.
Benefits We offer a competitive salary and benefits package: Medical, Dental, Vision, Life, Short and Long-Term Disability Insurance, 401(k) Retirement Plan with a match, along with 15 days of paid Vacation, 10 paid Sick days, and 12 paid Holidays.
A close-knit culture and steady work/life balance are tantamount to success at Toastmasters International. The educational nonprofit strives to cultivate an upbeat, prolific workforce through valued benefits, such as complimentary coffee and tea bar, employee-focused events/lunches, and prize-winning contests.
Smart casual is the dress code, which means you can wear jeans with a nice shirt and shoes. Toastmasters' employees are welcome to become Toastmasters members with free membership and an on-site company club.
Equal Employment Opportunity As set forth in Toastmasters International’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
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Summary Be a member of the Marketing and Development Division, an energetic and innovative team at Toastmasters International World Headquarters! As the Administrative Assistant, your main duties will be to provide administrative support to the Chief Marketing and Development Officer, as well as to the division as needed. We are looking for someone who is outgoing, creative, and has the ability to work well with team members at all levels, Toastmasters members, and vendors.
Responsibilities
Oversee administrative duties in the office to ensure the department is operating smoothly.
Support the Chief Marketing and Development Officer on a variety of tasks (scheduling appointments, maintaining calendars, etc.).
Plan office events for approximately 40 team members and design team-building activities.
Serve as a spokesperson for the department when interacting with other departments, Toastmasters members, and vendors.
Handle sensitive information in a confidential manner.
Maintain billing statements, submit for reimbursement, and reconcile monthly variance reports.
Communicate with staff and members via email and Microsoft Teams.
Assist on project planning with spreadsheets.
Handle all aspects of travel: reservations, itineraries, event registration, and expense reports.
Knowledge and Skills
Excellent communication skills, both verbal and written.
Must be able to work on a team, as well as independently, and contribute to multiple projects.
Data entry experience with proven speed and accuracy.
Project management and time management skills.
Strong analytical and organizational skills.
Ability to accept and adapt to change.
Team player with a positive attitude.
Non-profit or customer/member support experience a plus.
Requirements
Intermediate to advanced Microsoft Office skills.
3–5 years administrative assistant experience preferred.
Pay Range $55,000 - $60,000 USD
This position is accepting applications until 2/1/2026.
Location & Work Arrangements This is a hybrid role, with some days remote and some days on-site (typically 3 per week) in our office at 9127 S. Jamaica St., Englewood, CO 80112. When working in the office, we follow CDC guidelines.
Compliance with all company policies, including but not limited to the company’s COVID-19 vaccination policy and testing and face-covering policy, is a condition of employment. You must be able to connect to a reliable internet service to perform all job duties when working from home. Work authorization is required, and sponsorship is not available. Candidates must be legally authorized to work in the U.S.
Benefits We offer a competitive salary and benefits package: Medical, Dental, Vision, Life, Short and Long-Term Disability Insurance, 401(k) Retirement Plan with a match, along with 15 days of paid Vacation, 10 paid Sick days, and 12 paid Holidays.
A close-knit culture and steady work/life balance are tantamount to success at Toastmasters International. The educational nonprofit strives to cultivate an upbeat, prolific workforce through valued benefits, such as complimentary coffee and tea bar, employee-focused events/lunches, and prize-winning contests.
Smart casual is the dress code, which means you can wear jeans with a nice shirt and shoes. Toastmasters' employees are welcome to become Toastmasters members with free membership and an on-site company club.
Equal Employment Opportunity As set forth in Toastmasters International’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
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