University of Southern California
Senior Events Coordinator
University of Southern California, Los Angeles, California, United States, 90079
The University of Southern California is one of the world's leading private research universities.
An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad.
With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.
Senior Events Coordinator – External Affairs Team This full‑time, in‑person position is based on the main campus and, on occasion, may involve work at the graduate building in the Los Angeles Arts District and the Roski Studios Building. The Senior Events Coordinator will perform a variety of duties including but not limited to:
Events:
Oversee all aspects of event logistics from conception to completion including venue selection, contract negotiation with external vendors (catering, A/V, security, etc.), timeline development, budget management, and on‑site coordination. Track progress and ensure completion of event projects, orders and initiatives. Coordinate logistics and provide detailed instructions to all appropriate stakeholders prior to and during events (e.g., room setups, internet and electrical services). Manage workloads proactively to meet event and project deadlines. Develop marketing and promotional strategies for events.
Commencement Ceremony Management:
Lead the planning and execution of all logistical efforts related to the School’s satellite commencement ceremony in accordance with University planning and procedures. Coordinate scheduling, vendor services, logistics and on‑site production to ensure a very positive experience for graduates, families and guests.
Alumni Relations:
Oversee and coordinate a comprehensive calendar of alumni events designed to engage alumni, foster community and encourage involvement. Maintain and expand the alumni database ensuring accurate records. Collect feedback through targeted surveys and other methods to assess success and implement improvements for future events. Act as the point person for alumni and start the Roski mentorship program with current students and alumni.
Budget:
Oversee and manage the event budget, ensuring all expenses are done in accordance with University policies and all payments are completed in a timely manner.
Development:
Assist with administrative tasks related to donors.
Benefits USC provides benefits‑eligible employees with a broad range of benefits and perks to help protect their and their dependents’ health, wealth and future.
These benefits are available as part of the overall compensation and total rewards package.
Experience and Qualifications Minimum Education:
Bachelor’s degree
Minimum Experience:
2 years
Preferred Experience:
4 years
Skills:
Experience with special event planning, fundraising management or alumni and volunteer relations management; project management experience; proven scheduling abilities; ability to effectively manage and develop complex event and program budgets; excellent written and oral communication skills.
Application Procedure As part of the application, candidates must upload one document file (Word or PDF) that contains the following: 1) a cover letter 2) resume including telephone and e‑mail address.
This position’s annual base salary range is $77,500 – $80,000.
Equal Opportunity Employment USC prohibits discrimination based on protected characteristics and welcomes candidates committed to academic excellence and community building.
Ideal candidates demonstrate this commitment through their ideas, words and actions.
USC observes affirmative action obligations consistent with state and federal law and considers all qualified applicants, including those with criminal records, in a manner consistent with applicable laws and regulations.
Why Work at the Roski School of Art and Design The USC Roski School of Art and Design offers an arts education that is as individual as the student.
Programs range from design, painting, and sculpture to performance art and social practice, all taught by the School’s renowned faculty of artists, designers, curators, scholars and arts professionals who provide students with creative, interpretive and critical skills essential to the practice of art and design today.
Join us!
Internal Applicants If you are a current USC employee, please apply to the USC job posting in Workday by copying and pasting the link into your browser.
#J-18808-Ljbffr
An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad.
With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.
Senior Events Coordinator – External Affairs Team This full‑time, in‑person position is based on the main campus and, on occasion, may involve work at the graduate building in the Los Angeles Arts District and the Roski Studios Building. The Senior Events Coordinator will perform a variety of duties including but not limited to:
Events:
Oversee all aspects of event logistics from conception to completion including venue selection, contract negotiation with external vendors (catering, A/V, security, etc.), timeline development, budget management, and on‑site coordination. Track progress and ensure completion of event projects, orders and initiatives. Coordinate logistics and provide detailed instructions to all appropriate stakeholders prior to and during events (e.g., room setups, internet and electrical services). Manage workloads proactively to meet event and project deadlines. Develop marketing and promotional strategies for events.
Commencement Ceremony Management:
Lead the planning and execution of all logistical efforts related to the School’s satellite commencement ceremony in accordance with University planning and procedures. Coordinate scheduling, vendor services, logistics and on‑site production to ensure a very positive experience for graduates, families and guests.
Alumni Relations:
Oversee and coordinate a comprehensive calendar of alumni events designed to engage alumni, foster community and encourage involvement. Maintain and expand the alumni database ensuring accurate records. Collect feedback through targeted surveys and other methods to assess success and implement improvements for future events. Act as the point person for alumni and start the Roski mentorship program with current students and alumni.
Budget:
Oversee and manage the event budget, ensuring all expenses are done in accordance with University policies and all payments are completed in a timely manner.
Development:
Assist with administrative tasks related to donors.
Benefits USC provides benefits‑eligible employees with a broad range of benefits and perks to help protect their and their dependents’ health, wealth and future.
These benefits are available as part of the overall compensation and total rewards package.
Experience and Qualifications Minimum Education:
Bachelor’s degree
Minimum Experience:
2 years
Preferred Experience:
4 years
Skills:
Experience with special event planning, fundraising management or alumni and volunteer relations management; project management experience; proven scheduling abilities; ability to effectively manage and develop complex event and program budgets; excellent written and oral communication skills.
Application Procedure As part of the application, candidates must upload one document file (Word or PDF) that contains the following: 1) a cover letter 2) resume including telephone and e‑mail address.
This position’s annual base salary range is $77,500 – $80,000.
Equal Opportunity Employment USC prohibits discrimination based on protected characteristics and welcomes candidates committed to academic excellence and community building.
Ideal candidates demonstrate this commitment through their ideas, words and actions.
USC observes affirmative action obligations consistent with state and federal law and considers all qualified applicants, including those with criminal records, in a manner consistent with applicable laws and regulations.
Why Work at the Roski School of Art and Design The USC Roski School of Art and Design offers an arts education that is as individual as the student.
Programs range from design, painting, and sculpture to performance art and social practice, all taught by the School’s renowned faculty of artists, designers, curators, scholars and arts professionals who provide students with creative, interpretive and critical skills essential to the practice of art and design today.
Join us!
Internal Applicants If you are a current USC employee, please apply to the USC job posting in Workday by copying and pasting the link into your browser.
#J-18808-Ljbffr