California Staffing
Administrative Specialist III
California Staffing, Los Angeles, California, United States, 90001
Administrative Specialist III
Job Summary: This position provides advanced administrative support associated with office operations. It usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects. Essential Responsibilities: Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management. Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations. Takes minutes. May perform desktop publishing. Uses a variety of software to compose letters/prepares reports for executive/manager review. Maintains confidential department files and records. Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries. Screens telephone calls/visitors, refers to appropriate staff member. Interprets policies and procedures in response to inquiries. May provide information to top level management, Board Members. Etc. Reviews/screens manager/executives mail, researches issues and provides recommendations. May provide training/direction to other non-exempt personnel. Basic Qualifications: Experience: Minimum three (3) years of secretarial/administrative or comparable experience. Education: High School Diploma or General Education Development (GED) required. Additional Requirements: Advanced writing, reading and arithmetic skills required. Ability to respond to top level management inquiries and assemble highly confidential/sensitive information. Strong customer service skills required to communicate effectively with all levels of management internal/external. Initiative and analytical ability to research and prepare reports. Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel). Proficiency in MS Word & MS Excel must be demonstrated through testing. Word processing speed: 40 wpm required. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: Business school/college level courses highly preferred. Location: Los Angeles, California
Job Summary: This position provides advanced administrative support associated with office operations. It usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects. Essential Responsibilities: Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management. Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations. Takes minutes. May perform desktop publishing. Uses a variety of software to compose letters/prepares reports for executive/manager review. Maintains confidential department files and records. Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries. Screens telephone calls/visitors, refers to appropriate staff member. Interprets policies and procedures in response to inquiries. May provide information to top level management, Board Members. Etc. Reviews/screens manager/executives mail, researches issues and provides recommendations. May provide training/direction to other non-exempt personnel. Basic Qualifications: Experience: Minimum three (3) years of secretarial/administrative or comparable experience. Education: High School Diploma or General Education Development (GED) required. Additional Requirements: Advanced writing, reading and arithmetic skills required. Ability to respond to top level management inquiries and assemble highly confidential/sensitive information. Strong customer service skills required to communicate effectively with all levels of management internal/external. Initiative and analytical ability to research and prepare reports. Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel). Proficiency in MS Word & MS Excel must be demonstrated through testing. Word processing speed: 40 wpm required. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: Business school/college level courses highly preferred. Location: Los Angeles, California