Government Jobs
City Clerk Office Administrative Assistant
A successful candidate will play an active role in the City of College Park's existing operational success. The purpose of the position is to support the efficient operation of the assigned department through the coordination of a wide variety of administrative and clerical duties and the effective operation of the City Clerk Department. Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures as well as interpret precedents. This position is responsible for providing a variety of administrative and clerical support functions to the City Clerk and Receptionist personnel. Work involves public contact, maintaining a variety of complex records, and compiling reports and statistical data. Key responsibilities include: Scanning city records; filing and retrieving records/documents as requested. Greeting residents and stakeholders and responding to inquiries in person, via telephone, and email. Organizing, updating, and maintaining bankruptcy filings. Signing for deliveries; distributing to respective departments. Responding to open records requests. Assisting with the maintenance of city records and public documents. Assisting with preparation of minutes when needed. Handling incoming inquiries and requests; answering the telephone; routing and returning telephone calls. Requires some after-hours work occasionally. Assisting with City Hall events. Requiring reports as needed. Performing other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position. Required knowledge, skills, and abilities include: Ability to work with state and outside agencies to remain compliant with policies and procedures. Knowledge of city ordinances, policies, and procedures; ability to interpret and apply city policies to operations Knowledge of city election rules and procedures. Knowledge of Freedom of Information Act. Ability to handle multiple interruptions and adjustments to priorities throughout the day. Ability to write reports and business correspondence. Skills in performing basic mathematical calculations. Skills in drafting meeting minutes. Ability to maintain accounting and clerical records and prepare reports from such records. Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required. Knowledge of or ability to learn the department's rules, regulations, policies, and procedures. Knowledge of all municipal functions, contacts, and activities of various departments. Ability to understand and follow quickly and accurately oral and written instructions. Ability to understand and apply available guidelines to varied operational requirements, and to follow clearly stated oral and written instructions. Ability to communicate, meet, and deal with the public and employees in a pleasant, courteous manner. Ability to maintain effective working relationships with elected officials, other city employees, election poll workers, and the general public. Ability to handle difficult customers. Ability to accurately record and transfer data from one source to another and to perform basic mathematical calculations. Ability to prepare clear and concise reports and maintain accurate records. Ability to maintain alphabetical and chronological files. Ability to work independently without specific instructions. Effective analytical and decision-making skills. Excellent communication (oral and written), organizational, and time management skills. Effective interpersonal skills and ability to work with diverse constituents. Attention to detail and adaptability to a changing environment is extremely important, as well as dependability. Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability. Must be able to use tact and courtesy in dealing with the public. Must be able to analyze and evaluate procedures and work processes and exercise appropriate judgment in establishing priorities and work methods. Must be able to establish and maintain effective working relationships and deal effectively and courteously with others, to work independently and in team settings. Must be able to type or use a personal computer with word processing and related software and to enter and retrieve information with reasonable speed and accuracy. Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds, standing and/or walking for more than four (4) hours per day. Note: In compliance with the Americans with Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration. Qualifications: High School diploma or equivalent required. One (1) to three (3) years of progressively responsible administrative work, with some experience in the public sector preferred; equivalent combination of education and experience. Strong organizational and communication skills. Experience in communicating with diverse communities and in establishing and maintaining cooperative working relationships. Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Extensive hours and weekends will be required at times. Pre-Employment screening is required: criminal background check and drug testing.
A successful candidate will play an active role in the City of College Park's existing operational success. The purpose of the position is to support the efficient operation of the assigned department through the coordination of a wide variety of administrative and clerical duties and the effective operation of the City Clerk Department. Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures as well as interpret precedents. This position is responsible for providing a variety of administrative and clerical support functions to the City Clerk and Receptionist personnel. Work involves public contact, maintaining a variety of complex records, and compiling reports and statistical data. Key responsibilities include: Scanning city records; filing and retrieving records/documents as requested. Greeting residents and stakeholders and responding to inquiries in person, via telephone, and email. Organizing, updating, and maintaining bankruptcy filings. Signing for deliveries; distributing to respective departments. Responding to open records requests. Assisting with the maintenance of city records and public documents. Assisting with preparation of minutes when needed. Handling incoming inquiries and requests; answering the telephone; routing and returning telephone calls. Requires some after-hours work occasionally. Assisting with City Hall events. Requiring reports as needed. Performing other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position. Required knowledge, skills, and abilities include: Ability to work with state and outside agencies to remain compliant with policies and procedures. Knowledge of city ordinances, policies, and procedures; ability to interpret and apply city policies to operations Knowledge of city election rules and procedures. Knowledge of Freedom of Information Act. Ability to handle multiple interruptions and adjustments to priorities throughout the day. Ability to write reports and business correspondence. Skills in performing basic mathematical calculations. Skills in drafting meeting minutes. Ability to maintain accounting and clerical records and prepare reports from such records. Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required. Knowledge of or ability to learn the department's rules, regulations, policies, and procedures. Knowledge of all municipal functions, contacts, and activities of various departments. Ability to understand and follow quickly and accurately oral and written instructions. Ability to understand and apply available guidelines to varied operational requirements, and to follow clearly stated oral and written instructions. Ability to communicate, meet, and deal with the public and employees in a pleasant, courteous manner. Ability to maintain effective working relationships with elected officials, other city employees, election poll workers, and the general public. Ability to handle difficult customers. Ability to accurately record and transfer data from one source to another and to perform basic mathematical calculations. Ability to prepare clear and concise reports and maintain accurate records. Ability to maintain alphabetical and chronological files. Ability to work independently without specific instructions. Effective analytical and decision-making skills. Excellent communication (oral and written), organizational, and time management skills. Effective interpersonal skills and ability to work with diverse constituents. Attention to detail and adaptability to a changing environment is extremely important, as well as dependability. Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability. Must be able to use tact and courtesy in dealing with the public. Must be able to analyze and evaluate procedures and work processes and exercise appropriate judgment in establishing priorities and work methods. Must be able to establish and maintain effective working relationships and deal effectively and courteously with others, to work independently and in team settings. Must be able to type or use a personal computer with word processing and related software and to enter and retrieve information with reasonable speed and accuracy. Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds, standing and/or walking for more than four (4) hours per day. Note: In compliance with the Americans with Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration. Qualifications: High School diploma or equivalent required. One (1) to three (3) years of progressively responsible administrative work, with some experience in the public sector preferred; equivalent combination of education and experience. Strong organizational and communication skills. Experience in communicating with diverse communities and in establishing and maintaining cooperative working relationships. Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Extensive hours and weekends will be required at times. Pre-Employment screening is required: criminal background check and drug testing.