Laticrete International
## Benefits Specialist**Classification:**Salary**Job Description:**At **LATICRETE International,** we aim to be the leading construction brand trusted globally for high-performance tile and stone installation systems and building finishing solutions. We’ve been in business for over 65 years, family-owned for three generations, and can be found in over 100 countries. *The Hartford Business Journal even named us one of Connecticut’s top family-owned companies in 2017!*We don't just make innovative, industry-leading products. Our purpose is to improve the built world and the lives of those who build it. We strive to connect with, engage with and improve the lives of our employees, our customers, our partners, and the global communities in which we operate.**Just some of our benefits:*** Medical* Dental* Vision* 401k* Tuition reimbursement* 13 paid holidays in addition to paid vacation and sick time* Flexible spending* Life Insurance, AD&D and Supplemental InsuranceThe **Benefits Specialist** is a hands-on position responsible for the implementation, administration and communication of all benefit programs, including medical, dental, vision, life/disability, voluntary benefits, wellness, 401k, deferred compensation, workers compensation and leaves of absence.
This position develops and maintains day-to-day relationships with all plan vendors and regularly reviews all processes, issues and upcoming changes. This position is responsible for benefits compliance, including plan audits, government filings, plan documents/summary plan descriptions and reporting. In addition, this position works with the data configuration and underlying account structures with each carrier and ensures data integrity for all benefit systems (including on-line enrollment system, carrier integration etc.).
This position also develops, reviews and implements supporting processes to ensure accurate and seamless delivery of programs to employees and accurate vendor payments/accounting.
The Benefits Specialist works closely with the Manager, Human Resources, external vendors/consultants, and employees.**ESSENTIAL DUTIES AND RESPONSIBILITIES**Additional duties and responsibilities may be assigned as necessary.**Health and Welfare Benefits Administration (25%)*** Responsible for overseeing the day to day administration of employee benefit programs such as health insurance, wellness, disability insurance, FMLA Administration, life and AD&D insurance, employee assistance program (EAP).* Provide guidance on employee questions to ensure comprehension of plan designs and details.* Act as liaison between broker and employee to troubleshoot claims issues.* Ensure accuracy of file feeds, maintains and updates feeds and resolves data issues with carriers.* Manage Annual Open Enrollment process (systems, communications, active, retiree, COBRA).* Maintain and distribute current benefits information and compliance documents at all locations as well as company intranet content.* Work with internal accounting team and external consultants to monitor claims funding, billing.* Reconcile and resolve billing discrepancies with broker and/or carriers.* Perform routine self-audits and prepare reports for HR, Finance and Accounting teams.* Ensure appropriate document retention in compliance with federal and state laws and policies.**Onboarding, Ancillary Benefits, Communications and HR Administration
(20%)*** In partnership with the Manager of Human Resources and HR team, develops and implements on-going benefits communications strategy.* Reviews and pays periodic vendor invoices and tracks expenses (consulting/trust expenses).* Conduct formal onboarding meeting
with new hires to review Workday benefits elections and education and all required tasks.* Administration of Unemployment Claims.* Reviews, tracks and records, eligibility and disbursement of Tuition Education Reimbursement.* Plans wellness events and tracks wellness funding according to budget.* Ensures that all processes are properly maintained, up-to-date, as well as documentation to also include medical files, personnel files, I-9 documentation, etc.* Directly creates or modifies processes and configuration as necessary by working closely with internal HRIS, payroll and Finance to identify research and resolve issues.* Works with external vendors to ensure accurate configuration and maintenance of all supporting systems and processes including file feeds, interfaces, workflow (systems as well as any underlying subgroup structures).* Additionally responsible for holiday calendar, prescription safety glass benefits, tuition reimbursement, employee recognition, monitoring of group email boxes,**Leave Administration (20%)*** Administer FMLA, ADA, leaves of absence and short term and Long term disability claims.* Communicate rights, policies and expectations to employees requesting leave.* Draft and send letters/forms to employees regarding approval or changes to leave status.* Generate and distribute weekly leave report.* Monitor and track claims and work closely with Payroll to ensure accurate compensation and benefit premium payment.**Workers Compensation & OSHA (10%)*** Receives and processes Workers Compensation claims through WC provider.* Manages Workers compensation case and coordinates with Payroll to ensure accurate comp/benefits.* Assesses company liability and exposure with claims (claim investigations, settlements, and litigation).* Participates in monthly Safety Committee meetings for accident risk management.* Maintains and records all Workers’ Compensation Forms for OSHA reporting.* Partners with Manager, EHS to complete annual OSHA compliance posting and electronic filing.* Coordinates Return to Work programs (temporary, limited, light duty).**401k
& Deferred Compensation
(15%)*** Manage day-to-day changes (election changes, address, and employment status changes) to ensure proper data transfer to payroll.* Administration and collection of loans/withdrawals.* Partners with Finance, 401k Administrator and Broker to perform compliance testing and required filings (5500, non-discrimination testing, etc).* Coordinate on-site and virtual educational seminars through broker.* Deliver participant education and communication material in accordance with plan regulations.* Administer Deferred Compensation plan to users and monitor updates.**Compliance (10%)*** Responsible for compliance of all benefit programs, including various government filings (such as 5500 extensions/5500 filings)/PBGC/EEOC) and required notices/postings, plan documents/contracts/SPDs, compliance with ACA , FMLA, COBRA, and ERISA.
Processes QDROs and MSO’s* Participate in Annual Audits
(401K, WC, PCORI, Credible-Coverage, Non-discrimination)* Ensure labor posters are up to date and compliance in all locations.* Remain current on benefit trends and legal changes. Assess impact of legislative changes on benefit programs and ensure that programs are compliant.**REQUIRED SKILLS & QUALIFICATIONS***To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.***Education and Experience:*** Bachelor’s degree with a concentration in business administration, human resources, or equivalent work experience.* 7+ years’ experience in employee benefits with a focus on health & welfare administration as well as 401k.**Specialized Skills and Experience:*** Understanding of systems (enrollment, supporting systems, configuration and structure set up) and payroll processes, Workday a plus.* This position requires clear understanding of benefit terminology and various laws and regulations required for compliant administration #J-18808-Ljbffr
This position develops and maintains day-to-day relationships with all plan vendors and regularly reviews all processes, issues and upcoming changes. This position is responsible for benefits compliance, including plan audits, government filings, plan documents/summary plan descriptions and reporting. In addition, this position works with the data configuration and underlying account structures with each carrier and ensures data integrity for all benefit systems (including on-line enrollment system, carrier integration etc.).
This position also develops, reviews and implements supporting processes to ensure accurate and seamless delivery of programs to employees and accurate vendor payments/accounting.
The Benefits Specialist works closely with the Manager, Human Resources, external vendors/consultants, and employees.**ESSENTIAL DUTIES AND RESPONSIBILITIES**Additional duties and responsibilities may be assigned as necessary.**Health and Welfare Benefits Administration (25%)*** Responsible for overseeing the day to day administration of employee benefit programs such as health insurance, wellness, disability insurance, FMLA Administration, life and AD&D insurance, employee assistance program (EAP).* Provide guidance on employee questions to ensure comprehension of plan designs and details.* Act as liaison between broker and employee to troubleshoot claims issues.* Ensure accuracy of file feeds, maintains and updates feeds and resolves data issues with carriers.* Manage Annual Open Enrollment process (systems, communications, active, retiree, COBRA).* Maintain and distribute current benefits information and compliance documents at all locations as well as company intranet content.* Work with internal accounting team and external consultants to monitor claims funding, billing.* Reconcile and resolve billing discrepancies with broker and/or carriers.* Perform routine self-audits and prepare reports for HR, Finance and Accounting teams.* Ensure appropriate document retention in compliance with federal and state laws and policies.**Onboarding, Ancillary Benefits, Communications and HR Administration
(20%)*** In partnership with the Manager of Human Resources and HR team, develops and implements on-going benefits communications strategy.* Reviews and pays periodic vendor invoices and tracks expenses (consulting/trust expenses).* Conduct formal onboarding meeting
with new hires to review Workday benefits elections and education and all required tasks.* Administration of Unemployment Claims.* Reviews, tracks and records, eligibility and disbursement of Tuition Education Reimbursement.* Plans wellness events and tracks wellness funding according to budget.* Ensures that all processes are properly maintained, up-to-date, as well as documentation to also include medical files, personnel files, I-9 documentation, etc.* Directly creates or modifies processes and configuration as necessary by working closely with internal HRIS, payroll and Finance to identify research and resolve issues.* Works with external vendors to ensure accurate configuration and maintenance of all supporting systems and processes including file feeds, interfaces, workflow (systems as well as any underlying subgroup structures).* Additionally responsible for holiday calendar, prescription safety glass benefits, tuition reimbursement, employee recognition, monitoring of group email boxes,**Leave Administration (20%)*** Administer FMLA, ADA, leaves of absence and short term and Long term disability claims.* Communicate rights, policies and expectations to employees requesting leave.* Draft and send letters/forms to employees regarding approval or changes to leave status.* Generate and distribute weekly leave report.* Monitor and track claims and work closely with Payroll to ensure accurate compensation and benefit premium payment.**Workers Compensation & OSHA (10%)*** Receives and processes Workers Compensation claims through WC provider.* Manages Workers compensation case and coordinates with Payroll to ensure accurate comp/benefits.* Assesses company liability and exposure with claims (claim investigations, settlements, and litigation).* Participates in monthly Safety Committee meetings for accident risk management.* Maintains and records all Workers’ Compensation Forms for OSHA reporting.* Partners with Manager, EHS to complete annual OSHA compliance posting and electronic filing.* Coordinates Return to Work programs (temporary, limited, light duty).**401k
& Deferred Compensation
(15%)*** Manage day-to-day changes (election changes, address, and employment status changes) to ensure proper data transfer to payroll.* Administration and collection of loans/withdrawals.* Partners with Finance, 401k Administrator and Broker to perform compliance testing and required filings (5500, non-discrimination testing, etc).* Coordinate on-site and virtual educational seminars through broker.* Deliver participant education and communication material in accordance with plan regulations.* Administer Deferred Compensation plan to users and monitor updates.**Compliance (10%)*** Responsible for compliance of all benefit programs, including various government filings (such as 5500 extensions/5500 filings)/PBGC/EEOC) and required notices/postings, plan documents/contracts/SPDs, compliance with ACA , FMLA, COBRA, and ERISA.
Processes QDROs and MSO’s* Participate in Annual Audits
(401K, WC, PCORI, Credible-Coverage, Non-discrimination)* Ensure labor posters are up to date and compliance in all locations.* Remain current on benefit trends and legal changes. Assess impact of legislative changes on benefit programs and ensure that programs are compliant.**REQUIRED SKILLS & QUALIFICATIONS***To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.***Education and Experience:*** Bachelor’s degree with a concentration in business administration, human resources, or equivalent work experience.* 7+ years’ experience in employee benefits with a focus on health & welfare administration as well as 401k.**Specialized Skills and Experience:*** Understanding of systems (enrollment, supporting systems, configuration and structure set up) and payroll processes, Workday a plus.* This position requires clear understanding of benefit terminology and various laws and regulations required for compliant administration #J-18808-Ljbffr