work from home job
About the job Executive Assistant/Bookkeeper
Location
Remote. Our leadership team is based in the US in Ohio, Georgia, and texas, Indiana: we communicate throughout the day via video, chat, and calls.
As soon as possible.
Hours
Monday-Friday (full time)
Pay
$40,000-$80,000 annually.
Company background
private to help people flourish by meeting our most important mental and physical needs. We run onsite healthcare clinics across multiple US states, and plan to expand to Mexico, working with a range of healthcare providers: nurses and nurse practitioners, psychotherapists, doctors, nutritionists, and physical therapists.
The Executive Assistant/Bookkeeper will report to the CEO, and work with the CEO, Director of Business Development and Director of Clinical operations to manage emails and calendars. They will communicate with external contractors, following up on correspondence, scheduling meetings, and keeping track of multiple strands of communication.
The EA/Bookkeeper will manage and run payroll, as well as all bookkeeping tasks for the company, working with our accountants to file taxes.
They will also manage documents for the company on Google Drive and Notion, and conduct some online research, as well as other administrative tasks that may arise as the company grows and develops.
Specific responsibilities
Organize calendars; schedule appointments and meetings, as well as travel booking, for all members of the Executive team
Write and distribute email, letters, faxes and forms for the CEO
Run biweekly payroll for all members of Archive
Manage the Quickbooks account
Prepare invoices for accounts payable
Manage, submit and maintain receipts/invoices for all purchases in Quickbooks
Assist in the preparation of regularly scheduled reports
Submit and reconcile expense reports
Requirements
Minimum 2 years bookkeeping experience; 4-5 years experience is desirable
Experience with Google workspace and ability to learn new programs
Experience with Quickbooks
Vaccinated for Covid-19
Very organized work style
Skills
Organizational skills: managing calendar and emails, keeping track of correspondence, following up, and thinking ahead
Communication skills: writing professional emails and communicating with external clients and contractors
Self-starter skills: taking the initiative within a remote role, pro-actively asking questions, acting on priorities
Attentiveness to small details and ability to move from one project to another
Flexibility to work in a startup company environment, as an employee of Archive adapting to help out when unforeseen problems arise
Must be committed and trustworthy as this is a fully remote environment, both working with the office team and providers.
Discretion and commitment to confidentiality and careful communication
#J-18808-Ljbffr
Remote. Our leadership team is based in the US in Ohio, Georgia, and texas, Indiana: we communicate throughout the day via video, chat, and calls.
As soon as possible.
Hours
Monday-Friday (full time)
Pay
$40,000-$80,000 annually.
Company background
private to help people flourish by meeting our most important mental and physical needs. We run onsite healthcare clinics across multiple US states, and plan to expand to Mexico, working with a range of healthcare providers: nurses and nurse practitioners, psychotherapists, doctors, nutritionists, and physical therapists.
The Executive Assistant/Bookkeeper will report to the CEO, and work with the CEO, Director of Business Development and Director of Clinical operations to manage emails and calendars. They will communicate with external contractors, following up on correspondence, scheduling meetings, and keeping track of multiple strands of communication.
The EA/Bookkeeper will manage and run payroll, as well as all bookkeeping tasks for the company, working with our accountants to file taxes.
They will also manage documents for the company on Google Drive and Notion, and conduct some online research, as well as other administrative tasks that may arise as the company grows and develops.
Specific responsibilities
Organize calendars; schedule appointments and meetings, as well as travel booking, for all members of the Executive team
Write and distribute email, letters, faxes and forms for the CEO
Run biweekly payroll for all members of Archive
Manage the Quickbooks account
Prepare invoices for accounts payable
Manage, submit and maintain receipts/invoices for all purchases in Quickbooks
Assist in the preparation of regularly scheduled reports
Submit and reconcile expense reports
Requirements
Minimum 2 years bookkeeping experience; 4-5 years experience is desirable
Experience with Google workspace and ability to learn new programs
Experience with Quickbooks
Vaccinated for Covid-19
Very organized work style
Skills
Organizational skills: managing calendar and emails, keeping track of correspondence, following up, and thinking ahead
Communication skills: writing professional emails and communicating with external clients and contractors
Self-starter skills: taking the initiative within a remote role, pro-actively asking questions, acting on priorities
Attentiveness to small details and ability to move from one project to another
Flexibility to work in a startup company environment, as an employee of Archive adapting to help out when unforeseen problems arise
Must be committed and trustworthy as this is a fully remote environment, both working with the office team and providers.
Discretion and commitment to confidentiality and careful communication
#J-18808-Ljbffr