Newmark
divh2Property Management Assistant/h2pProvide assistance to a team of Property Managers in all administrative aspects of property management administration and reporting. Lead member and first (telephone) response for tenant/customer service requests serving a portfolio of investment and corporate properties. Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual. Analysis and determination of information requests and follow-up. May directly assist in budget preparation and control activities./ppEssential duties include:/pulliEnsure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs./liliCoordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents./liliCoordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required./liliCompile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc./liliDevelop and maintain property filing
tracking systems for reports and documents identified above./liliAssist Property Managers in the annual budget preparation and development./liliAdminister and print various property accounting reports (as produced by the companys accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports
Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc./liliAdminister vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system./liliOrganization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc./liliAssist Property Managers in the monthly billing, periodic tenant billing adjustments (PTARs) and subsequent collections of monthly tenant rent and other tenant receivables./liliOversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment./liliMay perform other duties as assigned./li/ulpSkills, education and experience:/pulliBachelors Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background./liliProficient in MS Word, MS Excel, E-Mail./liliWorking knowledge of Internet and Internet Searching Techniques./liliAbility to work independently with minimal supervision./liliFlexibility to handle changing priorities and projects./liliAbility to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner./liliStrong proofreading and editing skills./liliStrong business vocabulary, grammar, and effective communication skills./liliDiscretion regarding personnel and industry-related matters./liliExcellent interpersonal skills./liliAttention to detail./liliBroker or salesman license as required for property management in the state/s where business is transacted./li/ulpBenefits and perks:/pulliIndustry leading Parental Leave Policy (up to 16 weeks)/liliGenerous healthcare/liliBright Horizons back-up care program/liliGenerous paid time off/liliEducation reimbursement/liliReferral Program/liliOpportunities to network and connect./li/ulpWorking conditions: Normal working conditions with the absence of disagreeable elements./ppNote: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified./ppNewmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law./p/div
tracking systems for reports and documents identified above./liliAssist Property Managers in the annual budget preparation and development./liliAdminister and print various property accounting reports (as produced by the companys accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports
Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc./liliAdminister vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system./liliOrganization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc./liliAssist Property Managers in the monthly billing, periodic tenant billing adjustments (PTARs) and subsequent collections of monthly tenant rent and other tenant receivables./liliOversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment./liliMay perform other duties as assigned./li/ulpSkills, education and experience:/pulliBachelors Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background./liliProficient in MS Word, MS Excel, E-Mail./liliWorking knowledge of Internet and Internet Searching Techniques./liliAbility to work independently with minimal supervision./liliFlexibility to handle changing priorities and projects./liliAbility to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner./liliStrong proofreading and editing skills./liliStrong business vocabulary, grammar, and effective communication skills./liliDiscretion regarding personnel and industry-related matters./liliExcellent interpersonal skills./liliAttention to detail./liliBroker or salesman license as required for property management in the state/s where business is transacted./li/ulpBenefits and perks:/pulliIndustry leading Parental Leave Policy (up to 16 weeks)/liliGenerous healthcare/liliBright Horizons back-up care program/liliGenerous paid time off/liliEducation reimbursement/liliReferral Program/liliOpportunities to network and connect./li/ulpWorking conditions: Normal working conditions with the absence of disagreeable elements./ppNote: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified./ppNewmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law./p/div