Administrative Specialist

divh2Administrative Specialist/h2pNecco has an opportunity for a career as an Administrative Specialist. This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department./ppA happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the companys success, growth, and program quality./ppThe candidate selected will be responsible for the following:/ppstrongData Entry/Systems/strong/pulliAccurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours/liliProvide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable/liliMaintain and track all referrals through applicable databases, if applicable/liliComplete all state-specific database requirements/li/ulpstrongFiscal and Medicaid Service Management/strong/pulliServe as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs/liliVerify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable/liliReview reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department/liliServe as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate/liliProvide current and accurate information to the team regarding per diems and any other missing/needed financial data/liliProcess and submit expenses to the state or other entities for reimbursement, if applicable/liliPay invoices in Certify, as required/li/ulpstrongElectronic File Management/strong/pulliMaintain electronic employee files and ensure their accuracy/liliNotify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed/li/ulpstrongTeam Responsibilities/strong/pulliOversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed/liliWork with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise/liliAssists with ensuring office space is maintained to meet required COA, State and Federal safety standards/liliSubmit quarterly office checks/audits to Safety and Risk, as applicable/liliAttend and participate in Necco meeting structure, administrative specialist conference calls and activities/liliCommunicate in a responsible, courteous and professional manner with stakeholders/liliEnsure the confidentiality of client records and office environment/liliAccept additional tasks from self-directed work team as appropriate/liliUnderstand and Execute our Corporate Culture Principles and Strategy/liliParticipate in achieving our mission of We Build Families/liliParticipate

Take Ownership of the Individual Performance Scorecard/li/ulpPosition Qualifications/pulliMinimum of 21 Years of Age/liliHigh School Education (Degree Preferred)/liliValid Drivers License/liliMinimum of 3 Years experience in office, data entry and/or billing/lili25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities/liliTraining and Travel willingness/liliExcellent organizational and technological skills/liliExcellent written and oral communication skills/liliSuccessful completion of all required criminal background checks/liliMust possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)/liliMust have the ability to identify issues and willingness to discuss with appropriate teammates/liliMust have the ability to enter timely and accurate data/liliMust have the ability to adhere to scheduled and unplanned deadlines/li/ulpAt Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply./p/div