Kimley-Horn
Administrative Assistant
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Tampa, Florida (FL). Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. Review and distribute project opportunities/advertisements (RFQs) to marketing leadership Maintain general marketing inbox Prepare expense reports and book travel Responsible for day-to-day production of proposals, leave behinds, reports, etc. Support conference and event planning efforts Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals Help with a wide range of research tasks to assist marketing managers/leaders on various efforts Update and maintain project, employee, and client data in Vision (marketing database) Print and bind large, technical documents Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator Coordinate conference rooms/meetings/staff calendars Coordinate and arrange FedEx and courier delivery services Track and report recently won projects Additional duties as assigned Qualifications
Basic Qualifications: Minimum of 2 years' experience in a professional office environment Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint Detail-oriented Strong organizational skills and multi-tasking abilities Ability to work under tight deadlines and handle multiple assignments concurrently Positive attitude/support mentality Team player Desired Qualifications: A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Tampa, Florida (FL). Responsibilities
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. Review and distribute project opportunities/advertisements (RFQs) to marketing leadership Maintain general marketing inbox Prepare expense reports and book travel Responsible for day-to-day production of proposals, leave behinds, reports, etc. Support conference and event planning efforts Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals Help with a wide range of research tasks to assist marketing managers/leaders on various efforts Update and maintain project, employee, and client data in Vision (marketing database) Print and bind large, technical documents Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator Coordinate conference rooms/meetings/staff calendars Coordinate and arrange FedEx and courier delivery services Track and report recently won projects Additional duties as assigned Qualifications
Basic Qualifications: Minimum of 2 years' experience in a professional office environment Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint Detail-oriented Strong organizational skills and multi-tasking abilities Ability to work under tight deadlines and handle multiple assignments concurrently Positive attitude/support mentality Team player Desired Qualifications: A/E/C (Architecture/Engineering/Construction) industry knowledge or experience