Government Jobs
Administrative Specialist 3
The Seattle Fire Department is seeking a temporary, benefitted, full-time Administrative Specialist 3 to join the Operations Administration Division. This position will provide administrative support the Department's post-incident analysis program, standard operating guidelines, and scenario-based training. This is a one-year assignment expected to end in late 2026. The position will operate out of Seattle Fire Department's Headquarters building in Pioneer Square. Some remote work may be available. Job responsibilities include: Creating multi-media content for post-incident analysis reports, standard operating guidelines, and scenario-based training programs. Conducting research for standard operating guidelines, vetting and fact checking by reviewing multiple sources, and collaborating with stakeholders from across the Department. Editing draft standard operating guidelines documents for accuracy and completeness, ensuring standardized format is followed, and producing and disseminating final documents. Participating in the Department's post-incident analysis program by researching, saving, and transcribing incident radio communications, collecting pictures, attending team meetings, editing draft documents, and producing final reports. Creating 3D images of incidents by replicating conditions and units' deployment. Compiling quarterly reports of significant incidents for leadership. Providing administrative support for scenario-based training programs, including note taking, scheduling meetings, following up with action items, and scheduling training sessions for Operations members. Other duties as assigned. Qualifications include: Three years of office clerical support experience (or a combination of education, training, and/or experience which provides evidence of the ability to perform work of the class). Experience using Adobe Creative Cloud or similar programs for creating multi-media content (static images/graphics/diagrams and animated/video content). Experience writing case studies and after-action reports, including researching, vetting, fact checking, and producing reports for a large audience. Technical writing experience including drafting, editing, fact checking, and producing procedural documents for a large audience. Proven ability in developing and implementing quality assurance and control methodologies. Research, data management, project management and analysis experience. Proficiency in using Microsoft Teams, SharePoint, and OneDrive as essential business tools. Experience using Microsoft Power Platforms (Power BI, Power Apps, Power Automate) greatly preferred. Demonstrated ability to work well under pressure, multi-task, working independently, using good judgment with attention to detail, and working within time frames. Demonstrated strong written, oral, and interpersonal communication skills with the ability to effectively communicate with peers, external partners, and those in leadership positions. Ability to collaborate with stakeholders from across multiple divisions, manage complex and/or competing needs and priorities, and ensure all stakeholders' needs are met. Strong analytical skills. The full salary range for this position is $38.21 - $44.51 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, gender identity, political ideology or any other basis prohibited by federal, state and local laws.
The Seattle Fire Department is seeking a temporary, benefitted, full-time Administrative Specialist 3 to join the Operations Administration Division. This position will provide administrative support the Department's post-incident analysis program, standard operating guidelines, and scenario-based training. This is a one-year assignment expected to end in late 2026. The position will operate out of Seattle Fire Department's Headquarters building in Pioneer Square. Some remote work may be available. Job responsibilities include: Creating multi-media content for post-incident analysis reports, standard operating guidelines, and scenario-based training programs. Conducting research for standard operating guidelines, vetting and fact checking by reviewing multiple sources, and collaborating with stakeholders from across the Department. Editing draft standard operating guidelines documents for accuracy and completeness, ensuring standardized format is followed, and producing and disseminating final documents. Participating in the Department's post-incident analysis program by researching, saving, and transcribing incident radio communications, collecting pictures, attending team meetings, editing draft documents, and producing final reports. Creating 3D images of incidents by replicating conditions and units' deployment. Compiling quarterly reports of significant incidents for leadership. Providing administrative support for scenario-based training programs, including note taking, scheduling meetings, following up with action items, and scheduling training sessions for Operations members. Other duties as assigned. Qualifications include: Three years of office clerical support experience (or a combination of education, training, and/or experience which provides evidence of the ability to perform work of the class). Experience using Adobe Creative Cloud or similar programs for creating multi-media content (static images/graphics/diagrams and animated/video content). Experience writing case studies and after-action reports, including researching, vetting, fact checking, and producing reports for a large audience. Technical writing experience including drafting, editing, fact checking, and producing procedural documents for a large audience. Proven ability in developing and implementing quality assurance and control methodologies. Research, data management, project management and analysis experience. Proficiency in using Microsoft Teams, SharePoint, and OneDrive as essential business tools. Experience using Microsoft Power Platforms (Power BI, Power Apps, Power Automate) greatly preferred. Demonstrated ability to work well under pressure, multi-task, working independently, using good judgment with attention to detail, and working within time frames. Demonstrated strong written, oral, and interpersonal communication skills with the ability to effectively communicate with peers, external partners, and those in leadership positions. Ability to collaborate with stakeholders from across multiple divisions, manage complex and/or competing needs and priorities, and ensure all stakeholders' needs are met. Strong analytical skills. The full salary range for this position is $38.21 - $44.51 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, gender identity, political ideology or any other basis prohibited by federal, state and local laws.