Deerfield Academy
Asst Director of Alumni Relations for Reunions & Events
Deerfield Academy, Deerfield, Massachusetts, us, 01342
Asst Director of Alumni Relations for Reunions & Events
Job Category:
Staff
Requisition Number:
ASSTD001269
Posted : January 8, 2026
Full-Time
On-site
Salary Range : $49,920 USD to $69,680 USD
Locations Showing 1 location
The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.
Reporting to the Director of Alumni Relations, the Assistant Director for Reunions and Events collaborates with Deerfield employees, and alumni volunteers to plan and execute programs and services that meaningfully engage alumni with Deerfield and with each other. The Assistant Director is Advancement’s lead staff member for Deerfield’s annual on-campus class Reunions.
Primary Duties and Responsibilities
Reunions:
In collaboration with the Director of Alumni Relations, develop strategic programming and schedule for annual on-campus Deerfield class Reunions. In close collaboration with Advancement colleagues and the Events Manager, create clear timelines and delineation of responsibilities.
Collaborate with Deerfield Fund staff members and class volunteers in planning and execution of specific post‑50th class Reunion programming and schedule.
Oversee specific Reunion program elements, such as the childcare program and Deerfield Inn lodging coordination.
Execute Reunions within budget parameters
In close collaboration with the Communications Office, oversee timely development and distribution of all Reunion invitations and program materials.
Events:
Assume responsibility for on- and off‑campus events as assigned, including the planning and execution of regional campaign events.
Develop program, schedule, and detailed run‑of‑show for all assigned events, including clear timelines and delineation of responsibilities. For on‑campus events, collaborate closely with Events Manager on planning and logistics.
Work closely with Advancement colleagues to coordinate Head of School and/or Board members’ participation in events.
Secure off‑campus venues as needed, negotiating and overseeing contracts, liaising with hosts, managing event logistics, and keeping each event within its budget parameters.
In close collaboration with the Communications Office, oversee timely development and distribution of invitations and program materials.
Develop and manage virtual programming opportunities, with an emphasis on industry‑specific events.
Serve as on‑site event manager as needed.
Other duties as assigned.
Job Specifications
1 – 3 years of experience in Alumni Relations or similar work‑related industry
Excellent verbal and written communication and organizational skills
Ability and willingness to travel up to 15 % of the time and work occasional weekends and evenings
Ability to manage and motivate volunteers
Proficiency with MS Office Suite, integrated databases, email marketing programs, and willingness to learn specialized software for scheduling, project management and event management
Ability to work independently and collaboratively as part of a team
A high level of integrity and a strong work ethic
Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community
Ability to manage, and sensitivity to, highly confidential information
Physical Job Demands
Close visual acuity to analyze data and figures and to view a computer terminal
Ability to sustain substantial movements of the wrist, hands and/or fingers
Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs
Ability to occasionally stoop, kneel or reach
Working Conditions
The worker is in an office environment, and while in the office is not substantially exposed to adverse environmental conditions. While traveling the worker is subject to outside environmental conditions.
Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component. Pay within the published range is determined by factors such as qualifications, job‑related knowledge, skills, and experience, allowing for growth and progression within the role.
We also offer a comprehensive suite of benefits to eligible employees, including:
Health & Financial: Medical, dental, and vision insurance; a 403(b)-retirement plan; and employer‑paid life and disability plans.
Time Off: Generous paid time off and paid holidays.
Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals
Acover lettersummarizing interests and qualifications
Disclaimer
The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Staff
Requisition Number:
ASSTD001269
Posted : January 8, 2026
Full-Time
On-site
Salary Range : $49,920 USD to $69,680 USD
Locations Showing 1 location
The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.
Reporting to the Director of Alumni Relations, the Assistant Director for Reunions and Events collaborates with Deerfield employees, and alumni volunteers to plan and execute programs and services that meaningfully engage alumni with Deerfield and with each other. The Assistant Director is Advancement’s lead staff member for Deerfield’s annual on-campus class Reunions.
Primary Duties and Responsibilities
Reunions:
In collaboration with the Director of Alumni Relations, develop strategic programming and schedule for annual on-campus Deerfield class Reunions. In close collaboration with Advancement colleagues and the Events Manager, create clear timelines and delineation of responsibilities.
Collaborate with Deerfield Fund staff members and class volunteers in planning and execution of specific post‑50th class Reunion programming and schedule.
Oversee specific Reunion program elements, such as the childcare program and Deerfield Inn lodging coordination.
Execute Reunions within budget parameters
In close collaboration with the Communications Office, oversee timely development and distribution of all Reunion invitations and program materials.
Events:
Assume responsibility for on- and off‑campus events as assigned, including the planning and execution of regional campaign events.
Develop program, schedule, and detailed run‑of‑show for all assigned events, including clear timelines and delineation of responsibilities. For on‑campus events, collaborate closely with Events Manager on planning and logistics.
Work closely with Advancement colleagues to coordinate Head of School and/or Board members’ participation in events.
Secure off‑campus venues as needed, negotiating and overseeing contracts, liaising with hosts, managing event logistics, and keeping each event within its budget parameters.
In close collaboration with the Communications Office, oversee timely development and distribution of invitations and program materials.
Develop and manage virtual programming opportunities, with an emphasis on industry‑specific events.
Serve as on‑site event manager as needed.
Other duties as assigned.
Job Specifications
1 – 3 years of experience in Alumni Relations or similar work‑related industry
Excellent verbal and written communication and organizational skills
Ability and willingness to travel up to 15 % of the time and work occasional weekends and evenings
Ability to manage and motivate volunteers
Proficiency with MS Office Suite, integrated databases, email marketing programs, and willingness to learn specialized software for scheduling, project management and event management
Ability to work independently and collaboratively as part of a team
A high level of integrity and a strong work ethic
Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community
Ability to manage, and sensitivity to, highly confidential information
Physical Job Demands
Close visual acuity to analyze data and figures and to view a computer terminal
Ability to sustain substantial movements of the wrist, hands and/or fingers
Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs
Ability to occasionally stoop, kneel or reach
Working Conditions
The worker is in an office environment, and while in the office is not substantially exposed to adverse environmental conditions. While traveling the worker is subject to outside environmental conditions.
Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component. Pay within the published range is determined by factors such as qualifications, job‑related knowledge, skills, and experience, allowing for growth and progression within the role.
We also offer a comprehensive suite of benefits to eligible employees, including:
Health & Financial: Medical, dental, and vision insurance; a 403(b)-retirement plan; and employer‑paid life and disability plans.
Time Off: Generous paid time off and paid holidays.
Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals
Acover lettersummarizing interests and qualifications
Disclaimer
The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr