Highgate Hotels, LP
Complex Event Manager
Requisition ID: 2026-73713 Category: Catering and Convention Services Job Location: US-NV-Las Vegas Property: Westin Las Vegas Compensation: USD $65,000.00 per year
Overview Complex Event Manager is responsible for coordinating and supervising assigned group business after it is booked by the sales & catering department, and through completion of the event or function, while maintaining profitable operations and high-quality products and service levels. He/she is expected to marketing ideas to promote business, maintain revenue and meet budgeted productivity while keeping quality consistently high. The Complex Event Manager is also responsible for acting as a liaison between client and operating departments to ensure a successful meeting and to generate repeat business.
Responsibilities
Keep immediate supervisor fully informed of all problems or matters requiring his/her attention.
Prepare and submit required reports in a timely manner.
Follow up on all turnovers within 24 hours via telephone and within 2 days with written correspondence.
Know meeting room setups and capabilities.
Know sleeping room configurations and types.
Respond to requests by Meeting Planners immediately.
Have comprehensive knowledge of all operational departments within the hotel (guest services, reservations, housekeeping, audio visual, switchboard, accounting, restaurants, bars, and engineering).
Interact with outside planners, vendors for event setup.
Maintain pricing integrity and propose upscale menus for clients.
Create, review and revise rooming lists and VIP lists.
Manage existing accounts and follow up with client re‑licitation to capture future business.
Work with other F&B managers and keep them informed of F&B issues as they arise.
Manage the function book and adjust space to ensure maximum potential revenue.
Meet or exceed set goals.
Be visible on the floor and assist staff as needed during functions.
Be involved in and/or conduct departmental and hotel training (One-to-One Training, etc.).
Plan and execute holiday and special events in conjunction with the Associate Director of Event Management.
Use feedback from Meeting Planner evaluations to improve service and quality.
Qualifications Education & Experience:
At least 2 years of progressive experience in a hotel or as a meeting planner.
Must be proficient in Windows, company-approved spreadsheets and word processing.
Must have knowledge of F&B preparation techniques, health department rules and regulations, liquor laws and regulations.
Marriott Consolidated Inventory System "CI" experience is a plus.
Physical requirements:
Flexible and long hours sometimes required.
Light work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
General Requirements:
Maintain a warm and friendly demeanor at all times.
Effective communication both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service oriented manner.
Effective at listening to, understanding, and clarifying concerns raised by guests.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
Attend all hotel required meetings and trainings.
Participate in M.O.D. coverage as required.
Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling.
Maintain high standards of personal appearance and grooming, including wearing nametags.
Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
Effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
Maintain confidentiality of information.
Perform other duties as requested by management.
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Requisition ID: 2026-73713 Category: Catering and Convention Services Job Location: US-NV-Las Vegas Property: Westin Las Vegas Compensation: USD $65,000.00 per year
Overview Complex Event Manager is responsible for coordinating and supervising assigned group business after it is booked by the sales & catering department, and through completion of the event or function, while maintaining profitable operations and high-quality products and service levels. He/she is expected to marketing ideas to promote business, maintain revenue and meet budgeted productivity while keeping quality consistently high. The Complex Event Manager is also responsible for acting as a liaison between client and operating departments to ensure a successful meeting and to generate repeat business.
Responsibilities
Keep immediate supervisor fully informed of all problems or matters requiring his/her attention.
Prepare and submit required reports in a timely manner.
Follow up on all turnovers within 24 hours via telephone and within 2 days with written correspondence.
Know meeting room setups and capabilities.
Know sleeping room configurations and types.
Respond to requests by Meeting Planners immediately.
Have comprehensive knowledge of all operational departments within the hotel (guest services, reservations, housekeeping, audio visual, switchboard, accounting, restaurants, bars, and engineering).
Interact with outside planners, vendors for event setup.
Maintain pricing integrity and propose upscale menus for clients.
Create, review and revise rooming lists and VIP lists.
Manage existing accounts and follow up with client re‑licitation to capture future business.
Work with other F&B managers and keep them informed of F&B issues as they arise.
Manage the function book and adjust space to ensure maximum potential revenue.
Meet or exceed set goals.
Be visible on the floor and assist staff as needed during functions.
Be involved in and/or conduct departmental and hotel training (One-to-One Training, etc.).
Plan and execute holiday and special events in conjunction with the Associate Director of Event Management.
Use feedback from Meeting Planner evaluations to improve service and quality.
Qualifications Education & Experience:
At least 2 years of progressive experience in a hotel or as a meeting planner.
Must be proficient in Windows, company-approved spreadsheets and word processing.
Must have knowledge of F&B preparation techniques, health department rules and regulations, liquor laws and regulations.
Marriott Consolidated Inventory System "CI" experience is a plus.
Physical requirements:
Flexible and long hours sometimes required.
Light work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
General Requirements:
Maintain a warm and friendly demeanor at all times.
Effective communication both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous and service oriented manner.
Effective at listening to, understanding, and clarifying concerns raised by guests.
Must be able to multitask and prioritize departmental functions to meet deadlines.
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
Attend all hotel required meetings and trainings.
Participate in M.O.D. coverage as required.
Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling.
Maintain high standards of personal appearance and grooming, including wearing nametags.
Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
Effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
Understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
Maintain confidentiality of information.
Perform other duties as requested by management.
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