Jones Lang LaSalle Incorporated
* Participating in processing accounts payable (A/P) by reviewing and coding invoices for payment.
Dealing with vendors for A/P issues.* Assisting with accounts receivable (A/R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
Making in person check deposits.* Tracking administrative expenses to ensure they stay within budget and identifying cost reduction opportunities.* Coordinating document management related to lease execution, distribution, and filing.* Tracking lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.* Monitoring email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel. Setting up new employees in work order system.
Prepare billing for tenant work orders.* Maintaining general office organization.* Sorting, organizing, and distributing incoming mail, as well as preparing and sending outgoing mail and packages.* Preparing and distributing general correspondence and memos.* Organizing, compiling, and preparing monthly and quarterly reports for distribution.* Creating and maintaining accurate and organized physical and virtual filing systems.* Updating employee, client, and customer contact databases.* Coordinating conference room reservations.* Organizing department lunches, meetings, events, and business travel.* Receiving building access requests and coordinating access for visitors and vendors.* Ensuring tenant and contractor certificates of insurance are accurate and meet defined standards.* Tracking expiration dates for tenant and contractor certificates of insurance and providing advance notice of upcoming expirations.* Supporting compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.* Participating in the new tenant welcome and orientation program and assisting with move-in/move-out procedures.* Tracking and coordinating access card activation and deactivation as needed.* Assisting the property team in developing and implementing property and employee manuals.* Maintaining regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.* Documenting incidents of potential property and equipment liability and forwarding information to risk management personnel.* Gathering W-9 forms from vendors and new vendor setups as needed.* Assisting team members with property budget preparation and recurring reporting.* Recording and billing monthly utility meter readings, as appropriate.* Assisting with vendor contract creation, execution, and tracking as requested.* Responsible for sustainability and energy data reporting as required.* Providing general and ad hoc administrative support to the property as needed.* Performing any other duties and tasks assigned.* High school diploma is required.* Bachelor's degree (BA/BS) is preferred.* Minimum of 1 year of experience in commercial real estate, property team, or office management.* Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
Yardi experience a plus.* Advanced oral and written communication skills.* Strong attention to detail and organizational skills.* Self-starter with the ability to manage multiple projects under pressure.* Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines.* Ability to calculate figures and percentages.* Capable of developing effective and constructive solutions to challenges and obstacles.* Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture.* Ability to occasionally work flexible hours exceeding 8 hours per day, 5 days per week, or 40 hours per week.* Hybrid schedule flexible based on Manager’s needs.* Willingness to learn the business.* Join an industry leader and shape the future of commercial real estate.* Deep investment in cutting-edge technology to power your work.* Comprehensive and competitive benefits plan* A supportive, caring and diverse work environment designed for your growth and well-being.* A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit . #J-18808-Ljbffr
Dealing with vendors for A/P issues.* Assisting with accounts receivable (A/R) tasks, such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary.
Making in person check deposits.* Tracking administrative expenses to ensure they stay within budget and identifying cost reduction opportunities.* Coordinating document management related to lease execution, distribution, and filing.* Tracking lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications.* Monitoring email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel. Setting up new employees in work order system.
Prepare billing for tenant work orders.* Maintaining general office organization.* Sorting, organizing, and distributing incoming mail, as well as preparing and sending outgoing mail and packages.* Preparing and distributing general correspondence and memos.* Organizing, compiling, and preparing monthly and quarterly reports for distribution.* Creating and maintaining accurate and organized physical and virtual filing systems.* Updating employee, client, and customer contact databases.* Coordinating conference room reservations.* Organizing department lunches, meetings, events, and business travel.* Receiving building access requests and coordinating access for visitors and vendors.* Ensuring tenant and contractor certificates of insurance are accurate and meet defined standards.* Tracking expiration dates for tenant and contractor certificates of insurance and providing advance notice of upcoming expirations.* Supporting compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.* Participating in the new tenant welcome and orientation program and assisting with move-in/move-out procedures.* Tracking and coordinating access card activation and deactivation as needed.* Assisting the property team in developing and implementing property and employee manuals.* Maintaining regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas.* Documenting incidents of potential property and equipment liability and forwarding information to risk management personnel.* Gathering W-9 forms from vendors and new vendor setups as needed.* Assisting team members with property budget preparation and recurring reporting.* Recording and billing monthly utility meter readings, as appropriate.* Assisting with vendor contract creation, execution, and tracking as requested.* Responsible for sustainability and energy data reporting as required.* Providing general and ad hoc administrative support to the property as needed.* Performing any other duties and tasks assigned.* High school diploma is required.* Bachelor's degree (BA/BS) is preferred.* Minimum of 1 year of experience in commercial real estate, property team, or office management.* Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
Yardi experience a plus.* Advanced oral and written communication skills.* Strong attention to detail and organizational skills.* Self-starter with the ability to manage multiple projects under pressure.* Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines.* Ability to calculate figures and percentages.* Capable of developing effective and constructive solutions to challenges and obstacles.* Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture.* Ability to occasionally work flexible hours exceeding 8 hours per day, 5 days per week, or 40 hours per week.* Hybrid schedule flexible based on Manager’s needs.* Willingness to learn the business.* Join an industry leader and shape the future of commercial real estate.* Deep investment in cutting-edge technology to power your work.* Comprehensive and competitive benefits plan* A supportive, caring and diverse work environment designed for your growth and well-being.* A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit . #J-18808-Ljbffr