Blackstone
Real Estate - Asset Management, Administrative Assistant
Blackstone, New York, New York, United States, 10001
Administrative Assistant
The Administrative Assistant role entails providing support to a team of senior-level professionals within the Real Estate Asset Management team. The responsibilities include: Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants Answering calls and acting as a gatekeeper for senior-level professionals Booking conference rooms for internal and external meetings; meeting and greeting guests; and registering guests in the visitors' system Managing detailed corporate expenses including tracking receipts and reimbursements Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations Assisting with a variety of bespoke projects, including event planning Supporting project work by preparing materials, coordinating resources, and assisting in the creation and formatting of presentations and reports Maintaining and organizing files Coordinating and supporting various business culture initiatives Acting as back-up support for other senior-level professionals Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate should have: 5+ years of administrative assistant experience supporting a team of two or more Strong Microsoft Office skills (including PowerPoint and Outlook) Highly organized with strong attention to detail Effectively multitasks and prioritizes competing tasks and deadlines Experience with coordinating travel arrangements; familiarity with Concur is preferred Works well under pressure Performs duties with the highest level of confidentiality and professional integrity Strong communication skills; high EQ An independent worker with strong follow-through skills Expected annual base salary range: $70,000 - $130,000 Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables. Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion. Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy. If you need a reasonable accommodation to complete your application, please contact Human Resources. Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions Marketing Blackstone funds to new or existing clients Supervising or training securities licensed employees Structuring or creating Blackstone funds/products Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials. Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
The Administrative Assistant role entails providing support to a team of senior-level professionals within the Real Estate Asset Management team. The responsibilities include: Managing calendar(s), including by scheduling internal and external appointments, confirming meetings, and coordinating with other assistants Answering calls and acting as a gatekeeper for senior-level professionals Booking conference rooms for internal and external meetings; meeting and greeting guests; and registering guests in the visitors' system Managing detailed corporate expenses including tracking receipts and reimbursements Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations Assisting with a variety of bespoke projects, including event planning Supporting project work by preparing materials, coordinating resources, and assisting in the creation and formatting of presentations and reports Maintaining and organizing files Coordinating and supporting various business culture initiatives Acting as back-up support for other senior-level professionals Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate should have: 5+ years of administrative assistant experience supporting a team of two or more Strong Microsoft Office skills (including PowerPoint and Outlook) Highly organized with strong attention to detail Effectively multitasks and prioritizes competing tasks and deadlines Experience with coordinating travel arrangements; familiarity with Concur is preferred Works well under pressure Performs duties with the highest level of confidentiality and professional integrity Strong communication skills; high EQ An independent worker with strong follow-through skills Expected annual base salary range: $70,000 - $130,000 Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables. Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion. Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy. If you need a reasonable accommodation to complete your application, please contact Human Resources. Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions Marketing Blackstone funds to new or existing clients Supervising or training securities licensed employees Structuring or creating Blackstone funds/products Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials. Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.