NFP, an Aon company
Executive Assistant, Insurance Brokerage (hybrid, Austin, TX)
NFP, an Aon company, Austin, Texas, us, 78716
Executive Assistant, Insurance Brokerage (hybrid, Austin, TX)
Join to apply for the Executive Assistant, Insurance Brokerage (hybrid, Austin, TX) role at NFP, an Aon company.
This Executive Assistant role (EA) will support a Managing Director and his team. As the EA, you will be responsible for performing a wide variety of complex, diverse, sensitive and confidential administrative functions while providing overall support and information management. This is an experienced-level role for a career-directed EA, who can demonstrate professional gravitas with executives and clients.
Location and schedule : This is a full-time position working from our Austin, TX office. We are flexible in offering a hybrid schedule with 3-4 days in the office, after sufficient training.
Essential Duties And Responsibilities
Manage heavy, complex and frequently changing schedules for executive(s), keeping their calendars, and coordinating various company and team meetings, and also meetings with outside companies, carriers, etc. Work closely with the team as well as our firms, carriers, etc. This includes preparing/gathering documents and all logistics of meetings
Schedule internal and external meetings and coordinates logistics for meetings/lunches. Reserve meeting space and preparing the conference room with audio-visual technology as required, as well as any meals needed.
Prioritize and answer and respond to phone calls, communicate messages and information for the executives
Responsible for handling all aspects of Advisory Board meetings, calls, and helping with various study group and carrier meetings as well
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations. Perform all duties pertaining to the meeting
Compile and help modify presentations, spreadsheets and other various documents as requested
Process invoices, and maintain various records, documents, expense reports, etc
Handle all confidential business matters and work independently on special assignments
Handle personal matters, minimally and as necessary
Provide a bridge for smooth, accurate communication between the executives and internal departments and to the firms; demonstrating leadership to maintain credibility, trust and support
Actively coordinate with other administrative support team associated with NFP Austin
Other duties as assigned
Knowledge, Skills, and/or Abilities
Must be able to work from our Austin, TX office as required. Must have flexibility on work hours and schedule to accommodate urgencies/priorities
Must be an advanced user in Microsoft Outlook, Word, and PowerPoint—you will take the lead on creative presentation, including applying graphs, tables, etc. Strong intermediate proficiency with Excel
Excellent written communication skills – writes clearly; edits work for spelling and grammar; varies writing style to meet needs; presents numeric data effectively; able to read and interpret written information
Demonstrated coordination of multi-state travel and agendas, complex meeting arrangements and calendar management
Be a self-starter and can make sound independent decisions
Ability to successfully interact with a variety of people/personalities
Detail-Oriented: pays attention to the details and can make connections between cause and effect and can forecast needs
Strong Communication Skills: effectively communicate both verbally and in writing
Results Orientation: bottom-line oriented and knows how to steadily push themselves and others for results
Organizational Skills: prioritizes effectively; strong multitasking skills
Organizational Awareness: perceptive; can surface conflicting agendas and align them with business objectives
Adaptable: ability to manage multiple priorities and remain resilient
Team Player: eager to learn and to support
Confidant: able to interact diplomatically and professionally, maintaining confidentiality
Education And/or Experience
A minimum of three years’ experience as an Executive Assistant supporting one or more executives; ideally in a corporate, small-business or financial services industry
A bachelor’s degree or some college or professional certifications is a plus; English major or Business Writing a plus
HS Diploma or equivalent is required
What We Offer We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $80,000 – $90,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
NFP and You... Better Together! NFP is an inclusive Equal Employment Opportunity employer.
#J-18808-Ljbffr
This Executive Assistant role (EA) will support a Managing Director and his team. As the EA, you will be responsible for performing a wide variety of complex, diverse, sensitive and confidential administrative functions while providing overall support and information management. This is an experienced-level role for a career-directed EA, who can demonstrate professional gravitas with executives and clients.
Location and schedule : This is a full-time position working from our Austin, TX office. We are flexible in offering a hybrid schedule with 3-4 days in the office, after sufficient training.
Essential Duties And Responsibilities
Manage heavy, complex and frequently changing schedules for executive(s), keeping their calendars, and coordinating various company and team meetings, and also meetings with outside companies, carriers, etc. Work closely with the team as well as our firms, carriers, etc. This includes preparing/gathering documents and all logistics of meetings
Schedule internal and external meetings and coordinates logistics for meetings/lunches. Reserve meeting space and preparing the conference room with audio-visual technology as required, as well as any meals needed.
Prioritize and answer and respond to phone calls, communicate messages and information for the executives
Responsible for handling all aspects of Advisory Board meetings, calls, and helping with various study group and carrier meetings as well
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations. Perform all duties pertaining to the meeting
Compile and help modify presentations, spreadsheets and other various documents as requested
Process invoices, and maintain various records, documents, expense reports, etc
Handle all confidential business matters and work independently on special assignments
Handle personal matters, minimally and as necessary
Provide a bridge for smooth, accurate communication between the executives and internal departments and to the firms; demonstrating leadership to maintain credibility, trust and support
Actively coordinate with other administrative support team associated with NFP Austin
Other duties as assigned
Knowledge, Skills, and/or Abilities
Must be able to work from our Austin, TX office as required. Must have flexibility on work hours and schedule to accommodate urgencies/priorities
Must be an advanced user in Microsoft Outlook, Word, and PowerPoint—you will take the lead on creative presentation, including applying graphs, tables, etc. Strong intermediate proficiency with Excel
Excellent written communication skills – writes clearly; edits work for spelling and grammar; varies writing style to meet needs; presents numeric data effectively; able to read and interpret written information
Demonstrated coordination of multi-state travel and agendas, complex meeting arrangements and calendar management
Be a self-starter and can make sound independent decisions
Ability to successfully interact with a variety of people/personalities
Detail-Oriented: pays attention to the details and can make connections between cause and effect and can forecast needs
Strong Communication Skills: effectively communicate both verbally and in writing
Results Orientation: bottom-line oriented and knows how to steadily push themselves and others for results
Organizational Skills: prioritizes effectively; strong multitasking skills
Organizational Awareness: perceptive; can surface conflicting agendas and align them with business objectives
Adaptable: ability to manage multiple priorities and remain resilient
Team Player: eager to learn and to support
Confidant: able to interact diplomatically and professionally, maintaining confidentiality
Education And/or Experience
A minimum of three years’ experience as an Executive Assistant supporting one or more executives; ideally in a corporate, small-business or financial services industry
A bachelor’s degree or some college or professional certifications is a plus; English major or Business Writing a plus
HS Diploma or equivalent is required
What We Offer We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $80,000 – $90,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.
NFP and You... Better Together! NFP is an inclusive Equal Employment Opportunity employer.
#J-18808-Ljbffr