Diverse Lynx
Executive Administration
Location:
New York NY 10044 (Roosvelt Island)
Experience:
3-5 years of experience
Education:
Associate degree
Hourly rate:
$30-$35
5 days in office
Job Description: Admin cum Receptionist
The Admin cum Receptionist is responsible for independently managing day-to-day reception and administrative operations in alignment with organizational management systems. The role ensures smooth front office functioning, effective facility support, compliance with internal processes, and consistent governance of administrative activities.
A. Reception & Front Desk Management Welcome and manage clients, guests, and visitors at the front desk with professionalism and adherence to organizational protocols. Coordinate end-to-end arrangements for client visits, including local travel, transportation, accommodation, banquets, and other requirements in consultation with the Corporate Administration Office. Handle incoming and outgoing courier operations (FedEx, UPS, DHL, and others), including creation of shipping labels and tracking. Perform mail collection, sorting, and distribution across the location. Maintain conference room reservations; ensure meeting rooms are clean, prepared, and AV-ready. Manage pantry, copier, and general office supplies; ensure timely replenishment by tracking inventory and placing orders. Maintain updated seat occupancy data and support seating coordination efforts. Assist in organizing in-house and external events as required by site leadership, ensuring alignment with organizational policies and guidelines. Support billing-related activities and perform additional administrative responsibilities assigned by the Supervisor. B. Administrative Tasks
Facility Management
Manage all aspects of facility operations including Security, Housekeeping, Material Movement, Inventory Management, Front Office activities, and Compliance Management. Ensure timely readiness of all common areas and operational spaces. Oversee cleanliness and maintenance of office equipment; liaise with building management for facility-related issues. Security
Monitor and support physical security functions including CCTV coverage and Access Control System (Client) operations. Conduct basic analysis of CCTV and security system data, manage access provisioning and revocation, reconcile access logs, and generate required reports. Ensure compliance with organizational information security and physical security policies. Audits
Ensure constant audit readiness of the site by complying with all organizational policies, guidelines, and statutory requirements. Participate in audit preparation activities, collation of artifacts, and interaction with audit teams as required. Documents, Reports & Returns
Review and ensure timely submission of all recurring administrative reports, including:
Daily Administration Report Monthly Administration Report Preventive Planned Maintenance (PPM) Reports Seat Occupancy Reports CCTV Drill Reports
Ensure that key site documents such as OPD, OLA, RR, TGL, and others are updated, reviewed, and maintained as per required timelines. Maintain all administrative documentation in compliance with organizational processes, quality standards, and governance requirements. Others
Be physically present onsite on all working days to ensure seamless administrative operations. Perform additional administrative tasks or site-specific support activities as required by the Admin Head or Location Administration Manager.
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.
Location:
New York NY 10044 (Roosvelt Island)
Experience:
3-5 years of experience
Education:
Associate degree
Hourly rate:
$30-$35
5 days in office
Job Description: Admin cum Receptionist
The Admin cum Receptionist is responsible for independently managing day-to-day reception and administrative operations in alignment with organizational management systems. The role ensures smooth front office functioning, effective facility support, compliance with internal processes, and consistent governance of administrative activities.
A. Reception & Front Desk Management Welcome and manage clients, guests, and visitors at the front desk with professionalism and adherence to organizational protocols. Coordinate end-to-end arrangements for client visits, including local travel, transportation, accommodation, banquets, and other requirements in consultation with the Corporate Administration Office. Handle incoming and outgoing courier operations (FedEx, UPS, DHL, and others), including creation of shipping labels and tracking. Perform mail collection, sorting, and distribution across the location. Maintain conference room reservations; ensure meeting rooms are clean, prepared, and AV-ready. Manage pantry, copier, and general office supplies; ensure timely replenishment by tracking inventory and placing orders. Maintain updated seat occupancy data and support seating coordination efforts. Assist in organizing in-house and external events as required by site leadership, ensuring alignment with organizational policies and guidelines. Support billing-related activities and perform additional administrative responsibilities assigned by the Supervisor. B. Administrative Tasks
Facility Management
Manage all aspects of facility operations including Security, Housekeeping, Material Movement, Inventory Management, Front Office activities, and Compliance Management. Ensure timely readiness of all common areas and operational spaces. Oversee cleanliness and maintenance of office equipment; liaise with building management for facility-related issues. Security
Monitor and support physical security functions including CCTV coverage and Access Control System (Client) operations. Conduct basic analysis of CCTV and security system data, manage access provisioning and revocation, reconcile access logs, and generate required reports. Ensure compliance with organizational information security and physical security policies. Audits
Ensure constant audit readiness of the site by complying with all organizational policies, guidelines, and statutory requirements. Participate in audit preparation activities, collation of artifacts, and interaction with audit teams as required. Documents, Reports & Returns
Review and ensure timely submission of all recurring administrative reports, including:
Daily Administration Report Monthly Administration Report Preventive Planned Maintenance (PPM) Reports Seat Occupancy Reports CCTV Drill Reports
Ensure that key site documents such as OPD, OLA, RR, TGL, and others are updated, reviewed, and maintained as per required timelines. Maintain all administrative documentation in compliance with organizational processes, quality standards, and governance requirements. Others
Be physically present onsite on all working days to ensure seamless administrative operations. Perform additional administrative tasks or site-specific support activities as required by the Admin Head or Location Administration Manager.
Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.