General Dynamics
Executive Administrative Assistant
Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy | Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries | Receives, screens and directs incoming calls, visitors, mail and email | Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses | Participates in the development and implementation of secretarial standards, policies and practices for the organization General Profile
Requires advanced skills and expertise in a variety of work processes or activities Generates new and innovative solutions to complex problems May act as a team lead, coordinating the work of others, but not a supervisor Works autonomously within established procedures and practices Anticipates patterns and links; looks beyond the immediate problem to the wider implications Performs manual tasks according to established procedures Essential Functions
Provides high-level administrative support and assistance to the Executive Director, General Manager or the head of the site who oversees one or more business units or facilities. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Supports less experienced colleagues. Required Qualifications
Required education and experience:
High School Diploma/GED required and 7-8 years' experience OR Equivalent Combination of Relevant Education &/or Experience Critical professional related technical skills; computer skills:
Proficient in Microsoft Office (Excel, Word, PowerPoint) Preferred Qualifications
Preferred education and experience:
Associate's Degree Knowledge, skills & abilities:
Oral and written communication skills. Ability to build collaborative relationships. Detail oriented. Ability to meet deadlines. Project management skills. Physical Requirements
Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Travel Requirements
No or very little travel likely.
Provides secretarial/administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy | Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries | Receives, screens and directs incoming calls, visitors, mail and email | Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses | Participates in the development and implementation of secretarial standards, policies and practices for the organization General Profile
Requires advanced skills and expertise in a variety of work processes or activities Generates new and innovative solutions to complex problems May act as a team lead, coordinating the work of others, but not a supervisor Works autonomously within established procedures and practices Anticipates patterns and links; looks beyond the immediate problem to the wider implications Performs manual tasks according to established procedures Essential Functions
Provides high-level administrative support and assistance to the Executive Director, General Manager or the head of the site who oversees one or more business units or facilities. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Supports less experienced colleagues. Required Qualifications
Required education and experience:
High School Diploma/GED required and 7-8 years' experience OR Equivalent Combination of Relevant Education &/or Experience Critical professional related technical skills; computer skills:
Proficient in Microsoft Office (Excel, Word, PowerPoint) Preferred Qualifications
Preferred education and experience:
Associate's Degree Knowledge, skills & abilities:
Oral and written communication skills. Ability to build collaborative relationships. Detail oriented. Ability to meet deadlines. Project management skills. Physical Requirements
Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Travel Requirements
No or very little travel likely.