City of New York
IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT ADMINISTRATIVE MANAGER CIVIL SERVICE TITLE OR ARE REACHABLE ON THE CURRENT PROMOTIONAL EXAM NO. 1552 WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE IN YOUR COVER LETTER YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) AND INDICATE WHETHER YOU ARE A PERMANENT ADMINISTRATIVE MANAGER OR PROVIDE YOUR LIST NUMBER WHEN APPLYING.
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
The Treasury and Payment Services Division is responsible for overseeing all City payment websites, the payment processing of tax returns, property recording forms, parking violation programs, and the collection of delinquent accounts, and oversees the agency’s management of the City’s cash balances and its relationships with banking institutions. Treasury and Payment Services is also responsible for collecting outstanding violations issued by City agencies and adjudicated by the Environmental Control Board.
The Treasury Division is responsible for managing City cash flows of over $135 billion annually, funding approximately $35 billion of City payrolls and over $77 billion of annual vendor payments, securing and managing collateral for over 4,450 City bank account balances, maintaining relationships with 29 City of New York-designated banks, serving as the fiduciary of approximately $195 million in court funds, and providing administrative support to the New York City Banking Commission.
The Reconciliations Unit is responsible for reconciling most of DOF's bank accounts with FMS, vendor payment systems, and agency source systems. The unit consists of staff who have experience with reconciling complicated bank accounts and related functions.
Treasury is seeking a dynamic, motivated detail-oriented individual to join the DOF Treasury Reconciliations Unit. The successful candidate will serve as a Reconciliations Specialist reporting to the Supervisor of Reconciliations.
Responsibilities
Daily monitoring of a portfolio of accounts to minimize incidents of fraud and ensure no losses. Daily/Weekly/Monthly bank reconciliations of a portfolio of accounts. Participation in the annual closing process according to the NYC Comptroller's Office directives. Identifying adjustments to be booked in FMS3. Ensuring accurate recording of cash receipts and disbursements in FMS. Participation in the creation of reports for DOF senior management, Comptroller's office, and OMB, as needed. Other projects assigned by the supervisor or manager. Liaison between The Department of Finance and other City agencies, various banks, and various payment vendors. Minimum Qualifications
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Preferred Skills
Strong background in accounting with preference given to those candidates that have prior public sector financial management experience City government, particularly experience performing bank reconciliations. Strong verbal and written communication skills must be able to present in a manner that will be comprehensible across various levels of staff must be able to tailor a presentation for its intended audience. Highly analytic and extremely detail-oriented with an inquisitive and investigative attitude. Must be very organized and responsive. Familiarity with accounting practices, the City’s Financial Management System (FMS3), and InfoAdvantage preference will be given to candidates with Financial Management System (FMS3) and InfoAdvantage experience. Highly proficient in Excel (pivot tables and charts, v lookup, charts, If formulas, conditional formatting, links etc.), Word, Access, Visio, and PowerPoint. Must be detail-oriented, accurate, analytical, and possess good interpretive skills. (Work samples may be requested and a skills test may be administered). Experience with Automated Reconciliation Tools. Possesses effective people skills and can work with employees at all levels. Patient, with a flexible personality that will allow for successful interaction with varying aptitudes and dispositions of all staff. 55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/. Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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Daily monitoring of a portfolio of accounts to minimize incidents of fraud and ensure no losses. Daily/Weekly/Monthly bank reconciliations of a portfolio of accounts. Participation in the annual closing process according to the NYC Comptroller's Office directives. Identifying adjustments to be booked in FMS3. Ensuring accurate recording of cash receipts and disbursements in FMS. Participation in the creation of reports for DOF senior management, Comptroller's office, and OMB, as needed. Other projects assigned by the supervisor or manager. Liaison between The Department of Finance and other City agencies, various banks, and various payment vendors. Minimum Qualifications
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Preferred Skills
Strong background in accounting with preference given to those candidates that have prior public sector financial management experience City government, particularly experience performing bank reconciliations. Strong verbal and written communication skills must be able to present in a manner that will be comprehensible across various levels of staff must be able to tailor a presentation for its intended audience. Highly analytic and extremely detail-oriented with an inquisitive and investigative attitude. Must be very organized and responsive. Familiarity with accounting practices, the City’s Financial Management System (FMS3), and InfoAdvantage preference will be given to candidates with Financial Management System (FMS3) and InfoAdvantage experience. Highly proficient in Excel (pivot tables and charts, v lookup, charts, If formulas, conditional formatting, links etc.), Word, Access, Visio, and PowerPoint. Must be detail-oriented, accurate, analytical, and possess good interpretive skills. (Work samples may be requested and a skills test may be administered). Experience with Automated Reconciliation Tools. Possesses effective people skills and can work with employees at all levels. Patient, with a flexible personality that will allow for successful interaction with varying aptitudes and dispositions of all staff. 55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/. Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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