Government Jobs
Clerk of the Superior Court - Deputy Clerk
Government Jobs, Florence, Arizona, United States, 85132
Courtroom Clerk
Now accepting applications for current and future openings. Job Summary: Under general supervision, performs routine to advanced work in assisting customers, processing court documents and files, and performs clerical and record-keeping duties for the Clerk of the Superior Court's Office. This is a journey level position that may train other staff. Hiring Salary Range: The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will likely be presented to you within our starting minimum to midpoint at $44,377.50 to $49,264. Why Us? Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Typical Classification Essential Duties: Answers incoming phone calls and emails from public, attorneys, and court staff. Responds to questions from court personnel, attorneys, judges, and the public in person, electronically, or in the courtroom. Assists customers, attorneys, county, and government agencies with court filings in person, electronically, or in the courtroom. Processes new and existing case filings for area of assignment in the Clerk of the Superior Court's Office. Maintains working knowledge and meets requirements for accepting and processing case type filings for area of assignment. Maintains accurate and complete digital and physical files. Maintains, and distributes court judicial calendars. Collects data to maintain multiple logs and monthly/quarterly reports for the department. Retrieves documents from the electronic case management system and microfilm. Receives, processes, certifies and/or issues court documents including protective orders, jail releases, warrants, conditions of release, confinement orders and confidential orders, as required. Accepts, marks, and maintains exhibits according to established procedures. Prepares, processes, and certifies copies of court documents and files. Enters and maintains data in automated case management system. Assists with the maintenance of procedure manuals. Promotes and adheres to Rules of Civil and Criminal Procedure, Arizona Rules of Family Law Procedure, and Local Rules for Pinal County. Recognizes and is familiar with the duties performed in the various departments within Clerk of Court. Maintains knowledge of codes and routing of filed documents within area of assignment. Answers questions from Deputy Clerk Trainees and provide information and tools and positive customer interaction. May lead and train Deputy Clerk Trainees. Adheres to teamwork to help enrich lives beyond expectation. Maintains absolute confidentiality of work-related issues, customer records and restricted County/Court information. Performs other related duties as required consistent with assignment. All assignments are at the discretion of the Clerk of the Superior Court. Position Specific Duties: Courtroom Clerk Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding. Proceedings include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Minor Abortions, Probate, Protective Orders and Severance hearings. Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed. Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings. Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day. Operates courtroom audio and visual equipment to ensure proceedings are properly recorded and available for online streaming, when applicable. Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over. Administers oaths, affirmations and reads contents of court documents to court participants during court proceedings. Records and secures exhibits presented before and during court proceedings physically and/or electronically Enters data points during protective order hearings into the electronic case management system. Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement. Minimum Requirements to Perform Work: High school diploma or GED equivalent; AND One (1) year experience as a Deputy Clerk of the Superior Court, Trainee, or equivalent court or legal service-related experience. Knowledge, Skills and Abilities: Knowledge of court procedures and services. Knowledge of clerical and automated court case management systems. Knowledge of modern office practices and procedures, and equipment. Skill in using data processing systems and other office equipment and machines. Knowledge of legal terminology and Business English. Knowledge of procedures, guidelines, and statutory requirements that govern duties of courtroom clerks. Ability to understand and apply local rules, administrative directives, court rules and Arizona Revised Statutes. Ability to communicate effectively orally and in writing and maintain confidentiality of court matters. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to follow written and verbal instructions. Ability to communicate effectively verbally and in writing. Physical Demands: Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone. The work is requires exerting up to 30 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. May potentially be exposed to blood borne pathogens, sensitive materials and/or illicit subject matter such as photographs, narcotics or testimony. Work Environment: Work is performed in a dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs. Notice to Applicants: At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history. Every qualified candidate eligible to work in the United States is welcome to apply. However, Pinal County cannot currently offer visa sponsorship or STEM OPT. We appreciate your interest in our employment opportunities.
Now accepting applications for current and future openings. Job Summary: Under general supervision, performs routine to advanced work in assisting customers, processing court documents and files, and performs clerical and record-keeping duties for the Clerk of the Superior Court's Office. This is a journey level position that may train other staff. Hiring Salary Range: The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. Based upon your direct experience and background, a salary offer will likely be presented to you within our starting minimum to midpoint at $44,377.50 to $49,264. Why Us? Pinal County and the Superior Court offer amazing benefits. Who knew there was a workplace that wants to see your wellbeing by providing you with a Sabbatical starting at 5 years of service? Plus paid vacation, sick, and holidays? And benefit plans that include things like hospital coverage, pharmacy, medical, vision, dental... and more! We strive to work hard and reward hard work with our perks and balance. Typical Classification Essential Duties: Answers incoming phone calls and emails from public, attorneys, and court staff. Responds to questions from court personnel, attorneys, judges, and the public in person, electronically, or in the courtroom. Assists customers, attorneys, county, and government agencies with court filings in person, electronically, or in the courtroom. Processes new and existing case filings for area of assignment in the Clerk of the Superior Court's Office. Maintains working knowledge and meets requirements for accepting and processing case type filings for area of assignment. Maintains accurate and complete digital and physical files. Maintains, and distributes court judicial calendars. Collects data to maintain multiple logs and monthly/quarterly reports for the department. Retrieves documents from the electronic case management system and microfilm. Receives, processes, certifies and/or issues court documents including protective orders, jail releases, warrants, conditions of release, confinement orders and confidential orders, as required. Accepts, marks, and maintains exhibits according to established procedures. Prepares, processes, and certifies copies of court documents and files. Enters and maintains data in automated case management system. Assists with the maintenance of procedure manuals. Promotes and adheres to Rules of Civil and Criminal Procedure, Arizona Rules of Family Law Procedure, and Local Rules for Pinal County. Recognizes and is familiar with the duties performed in the various departments within Clerk of Court. Maintains knowledge of codes and routing of filed documents within area of assignment. Answers questions from Deputy Clerk Trainees and provide information and tools and positive customer interaction. May lead and train Deputy Clerk Trainees. Adheres to teamwork to help enrich lives beyond expectation. Maintains absolute confidentiality of work-related issues, customer records and restricted County/Court information. Performs other related duties as required consistent with assignment. All assignments are at the discretion of the Clerk of the Superior Court. Position Specific Duties: Courtroom Clerk Attends all Superior Court sessions ensuring there is a memorialization of the court proceeding. Proceedings include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Minor Abortions, Probate, Protective Orders and Severance hearings. Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed. Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings. Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day. Operates courtroom audio and visual equipment to ensure proceedings are properly recorded and available for online streaming, when applicable. Records court proceedings in a note-taking manner to complete required minute entry once the hearing is over. Administers oaths, affirmations and reads contents of court documents to court participants during court proceedings. Records and secures exhibits presented before and during court proceedings physically and/or electronically Enters data points during protective order hearings into the electronic case management system. Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement. Minimum Requirements to Perform Work: High school diploma or GED equivalent; AND One (1) year experience as a Deputy Clerk of the Superior Court, Trainee, or equivalent court or legal service-related experience. Knowledge, Skills and Abilities: Knowledge of court procedures and services. Knowledge of clerical and automated court case management systems. Knowledge of modern office practices and procedures, and equipment. Skill in using data processing systems and other office equipment and machines. Knowledge of legal terminology and Business English. Knowledge of procedures, guidelines, and statutory requirements that govern duties of courtroom clerks. Ability to understand and apply local rules, administrative directives, court rules and Arizona Revised Statutes. Ability to communicate effectively orally and in writing and maintain confidentiality of court matters. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to follow written and verbal instructions. Ability to communicate effectively verbally and in writing. Physical Demands: Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone. The work is requires exerting up to 30 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. May potentially be exposed to blood borne pathogens, sensitive materials and/or illicit subject matter such as photographs, narcotics or testimony. Work Environment: Work is performed in a dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs. Notice to Applicants: At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. Working for the Judicial Branch in a non-safety sensitive position, you are required to submit to reference checks, and a criminal background with fingerprints and driving history. Every qualified candidate eligible to work in the United States is welcome to apply. However, Pinal County cannot currently offer visa sponsorship or STEM OPT. We appreciate your interest in our employment opportunities.