Las Vegas Petroleum
The Executive Assistant to Senior Leadership
is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives.
The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization.
Key Responsibilities
Manage and prioritize complex calendars, meetings, and travel for multiple senior executives
Prepare executive-level reports, presentations, board documents, and meeting summaries
Coordinate cross-functional project support and follow-ups on behalf of the executive team
Act as a liaison between executives and internal departments, clients, and external partners
Maintain absolute confidentiality and discretion on sensitive organizational matters
Arrange travel logistics, lodging, and expense reconciliation
Support leadership with communications, including drafting correspondence, memos, and announcements
Monitor and respond to urgent messages and requests at all hours (24/7 availability required)
Organize and prepare for board meetings, leadership offsites, and strategic planning sessions
Perform additional administrative tasks and special projects as directed
Minimum 7–10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership
Proven ability to handle highly sensitive and confidential information with professionalism
Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms
Excellent communication, writing, and interpersonal skills
Ability to multitask under pressure, meet deadlines, and work autonomously
Flexibility to be on call 24/7 and support after-hours communications and travel needs
Strong judgment, problem-solving ability, and proactive mindset
Preferred Experience
Experience in hospitality, fuel, transportation, logistics, or high-growth environments
Project coordination or operations support a plus
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is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives.
The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization.
Key Responsibilities
Manage and prioritize complex calendars, meetings, and travel for multiple senior executives
Prepare executive-level reports, presentations, board documents, and meeting summaries
Coordinate cross-functional project support and follow-ups on behalf of the executive team
Act as a liaison between executives and internal departments, clients, and external partners
Maintain absolute confidentiality and discretion on sensitive organizational matters
Arrange travel logistics, lodging, and expense reconciliation
Support leadership with communications, including drafting correspondence, memos, and announcements
Monitor and respond to urgent messages and requests at all hours (24/7 availability required)
Organize and prepare for board meetings, leadership offsites, and strategic planning sessions
Perform additional administrative tasks and special projects as directed
Minimum 7–10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership
Proven ability to handle highly sensitive and confidential information with professionalism
Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms
Excellent communication, writing, and interpersonal skills
Ability to multitask under pressure, meet deadlines, and work autonomously
Flexibility to be on call 24/7 and support after-hours communications and travel needs
Strong judgment, problem-solving ability, and proactive mindset
Preferred Experience
Experience in hospitality, fuel, transportation, logistics, or high-growth environments
Project coordination or operations support a plus
#J-18808-Ljbffr