Van Wyck & Van Wyck
Executive / Personal Assistant (Events)
Van Wyck & Van Wyck, Charleston, South Carolina, United States, 29408
Executive / Personal Assistant (Events)
Van Wyck & Van Wyck, Charleston, South Carolina – Full‑time, exempt, in‑office position with occasional travel (≈ once per month). The role is 60% project coordination and event production support and 40% executive and personal assistance to the founding principal, Mimi van Wyck.
Responsibilities
Manage complex domestic and international travel arrangements, including flights, accommodations, and documentation.
Maintain and proactively manage the executive calendar, anticipating conflicts and shifting priorities.
Draft, edit, and manage written communications on behalf of the principal.
Track deadlines, follow‑ups, and commitments across multiple workstreams.
Review, code, and reconcile business and personal expenses.
Support personal projects, home‑hosted events, gifting, and special initiatives for clients, family, and staff.
Support event production timelines, logistics, and deliverables.
Attend client and vendor meetings; capture notes and distribute clear written summaries and action items.
Liaise with vendors and external partners; conduct vendor research as needed.
Track event‑related expenses and invoices.
Support on‑site event execution and travel as required.
Maintain organized digital and physical file systems within the home office.
Build and maintain systems that ensure work moves forward efficiently.
Anticipate needs, identify potential issues early, and take action without waiting for instruction.
Handle sensitive information with discretion and sound judgment.
Required Qualifications / Skills
Bachelor’s degree from an accredited four‑year institution.
Excellent written and verbal communication skills.
1–3 years in executive, personal, or high‑touch support roles.
Exposure to events, hospitality, or production environments strongly preferred.
Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); AutoCAD a plus.
Comfortable working across both Mac and PC platforms.
Key Competencies
Polished, professional, and upbeat presence.
Strong organizational skills and ability to manage multiple priorities simultaneously.
Discretion, sound judgment, and high emotional intelligence.
Highly detail‑oriented with strong follow‑through.
Proactively anticipates needs and resolves issues before escalation.
Adaptable and calm in a fast‑paced, evolving environment.
Service‑oriented mindset with a strong sense of ownership.
Equal Opportunity Employer Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.
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Responsibilities
Manage complex domestic and international travel arrangements, including flights, accommodations, and documentation.
Maintain and proactively manage the executive calendar, anticipating conflicts and shifting priorities.
Draft, edit, and manage written communications on behalf of the principal.
Track deadlines, follow‑ups, and commitments across multiple workstreams.
Review, code, and reconcile business and personal expenses.
Support personal projects, home‑hosted events, gifting, and special initiatives for clients, family, and staff.
Support event production timelines, logistics, and deliverables.
Attend client and vendor meetings; capture notes and distribute clear written summaries and action items.
Liaise with vendors and external partners; conduct vendor research as needed.
Track event‑related expenses and invoices.
Support on‑site event execution and travel as required.
Maintain organized digital and physical file systems within the home office.
Build and maintain systems that ensure work moves forward efficiently.
Anticipate needs, identify potential issues early, and take action without waiting for instruction.
Handle sensitive information with discretion and sound judgment.
Required Qualifications / Skills
Bachelor’s degree from an accredited four‑year institution.
Excellent written and verbal communication skills.
1–3 years in executive, personal, or high‑touch support roles.
Exposure to events, hospitality, or production environments strongly preferred.
Strong command of Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); AutoCAD a plus.
Comfortable working across both Mac and PC platforms.
Key Competencies
Polished, professional, and upbeat presence.
Strong organizational skills and ability to manage multiple priorities simultaneously.
Discretion, sound judgment, and high emotional intelligence.
Highly detail‑oriented with strong follow‑through.
Proactively anticipates needs and resolves issues before escalation.
Adaptable and calm in a fast‑paced, evolving environment.
Service‑oriented mindset with a strong sense of ownership.
Equal Opportunity Employer Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.
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