Chapter 13 Trustee Middle District of Alabama
Intellectual Property Legal Assistant
Chapter 13 Trustee Middle District of Alabama, Chicago, Illinois, United States, 60290
Intellectual Property Legal Assistant
Metro Milwaukee Area (Hybrid)
Full-Time | Hourly, Non-Exempt | 40 hours/week (Monday–Friday)
A well-established law firm with a focused intellectual property practice is seeking a detail-oriented Intellectual Property Legal Assistant to provide comprehensive administrative and procedural support to a small team of attorneys. This role is ideal for a motivated professional who enjoys precision-driven work, thrives in a deadline-oriented environment, and has an interest in patent and trademark processes.
Key Responsibilities
Prepare, revise, proofread, and organize correspondence and draft legal documents
Support client billing processes, including time entry, invoice review, edits, and distribution
Provide day-to-day administrative support to the intellectual property practice group
Assist with opening and maintaining new client and matter files within practice management and IP docketing systems
Prepare, send, and archive engagement letters for new clients
Scan, distribute, and electronically file incoming correspondence
Organize and manage email correspondence within the firm's document management system
Assist with preparation and filing of formal IP-related documents, including application materials, information disclosure statements, declarations, powers of attorney, assignments, issue fee transmittals, reporting letters, and related correspondence
Support electronic filings with the U.S. Patent and Trademark Office
Generate and distribute docket reports, deadline reminders, and status updates to attorneys
Assist with administrative financial tasks, including wire and check requests, expense reports, and invoice processing coordination with accounting
Qualifications
Associate degree, high school diploma, GED, or relevant industry certification
Strong organizational skills with the ability to manage multiple priorities and deadlines
Exceptional attention to detail, particularly in document preparation and filing accuracy
Clear and professional written and verbal communication skills
Familiarity with legal terminology, document workflows, and administrative procedures (prior IP or law firm experience preferred)
Proficiency with Microsoft Office and legal technology tools, including document management systems, e‑filing platforms, and practice management software
High level of professionalism and discretion when handling confidential information
Proactive mindset with the ability to anticipate needs and solve problems independently
Position Details & Benefits
Full-time position (40 hours per week)
Hybrid schedule: onsite work with the opportunity to work remotely up to two days per week following a six-month onboarding period
Complimentary onsite parking
Competitive benefits package including medical, dental, vision, disability, life insurance, retirement plan with employer contributions, profit sharing, paid time off, and additional benefits
Pay Details:
$70,000.00 to $75,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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A well-established law firm with a focused intellectual property practice is seeking a detail-oriented Intellectual Property Legal Assistant to provide comprehensive administrative and procedural support to a small team of attorneys. This role is ideal for a motivated professional who enjoys precision-driven work, thrives in a deadline-oriented environment, and has an interest in patent and trademark processes.
Key Responsibilities
Prepare, revise, proofread, and organize correspondence and draft legal documents
Support client billing processes, including time entry, invoice review, edits, and distribution
Provide day-to-day administrative support to the intellectual property practice group
Assist with opening and maintaining new client and matter files within practice management and IP docketing systems
Prepare, send, and archive engagement letters for new clients
Scan, distribute, and electronically file incoming correspondence
Organize and manage email correspondence within the firm's document management system
Assist with preparation and filing of formal IP-related documents, including application materials, information disclosure statements, declarations, powers of attorney, assignments, issue fee transmittals, reporting letters, and related correspondence
Support electronic filings with the U.S. Patent and Trademark Office
Generate and distribute docket reports, deadline reminders, and status updates to attorneys
Assist with administrative financial tasks, including wire and check requests, expense reports, and invoice processing coordination with accounting
Qualifications
Associate degree, high school diploma, GED, or relevant industry certification
Strong organizational skills with the ability to manage multiple priorities and deadlines
Exceptional attention to detail, particularly in document preparation and filing accuracy
Clear and professional written and verbal communication skills
Familiarity with legal terminology, document workflows, and administrative procedures (prior IP or law firm experience preferred)
Proficiency with Microsoft Office and legal technology tools, including document management systems, e‑filing platforms, and practice management software
High level of professionalism and discretion when handling confidential information
Proactive mindset with the ability to anticipate needs and solve problems independently
Position Details & Benefits
Full-time position (40 hours per week)
Hybrid schedule: onsite work with the opportunity to work remotely up to two days per week following a six-month onboarding period
Complimentary onsite parking
Competitive benefits package including medical, dental, vision, disability, life insurance, retirement plan with employer contributions, profit sharing, paid time off, and additional benefits
Pay Details:
$70,000.00 to $75,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
Massachusetts Candidates Only:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
#J-18808-Ljbffr