The Plantation at Ponte Vedra Beach
Catering Sales Manager
The Plantation at Ponte Vedra Beach, Ponte Vedra Beach, Florida, United States, 32082
Job Title: Catering Sales Manager
Department: 04 -Food & Beverage
Classification: Exempt | Salaried
Reports To: Director of Hospitality
Annual Salary: $55,000
Annual Incentive Opportunity up to $18,500
Supervises: Event Coordinator(s), Houseman (as applicable)
Position Overview The Catering Sales Manager is a member-focused, revenue-driven leadership role responsible for selling, planning, and executing private events, social functions, and Club-sponsored experiences. This position serves as the primary liaison between members, guests, and internal teams to ensure events are thoughtfully designed, flawlessly executed, and reflective of the Club’s service standards and culture. Blending sales acumen with hospitality expertise, the Catering Sales Manager owns the event lifecycle from initial inquiry and contract through execution and post-event follow-up while working collaboratively with culinary, service, and operations leadership to deliver exceptional experiences and maximize Club utilization.
Key Responsibilities Sales, Marketing & Business Development
Actively promote the Club’s private event spaces and catering services to members and approved prospective clients, in accordance with Club bylaws.
Respond in due time to inquiries, conduct site tours, and present customized event proposals that highlight the Club’s amenities and service capabilities.
Meet expected Catering Sales Targets
Develop and maintain an ongoing internal marketing strategy to drive awareness and participation in catered events across all demographics.
Identify and cultivate new event opportunities, repeat business, and member referrals.
Event Planning & Execution
Partner with members and clients to plan weddings, social events, business meetings, banquets, luncheons and dinners, and Club-Sponsored functions.
Coordinate all event details including menus, room setups, décor, entertainment, audio/visual needs, parking, timelines, and staffing.
Prepare detailed event contracts, banquet event orders (BEOs), and function sheets; ensure all agreements are signed in advance of events.
Personally oversee events as needed to ensure execution aligns with contracted details and service expectations, and to develop a plan for a future Banquet Captain/Manager.
Cross-Functional Collaboration
Work closely with the Executive Chef, Beverage Manager, Hospitality Manager, and Beach House Club Manager to align menus, pricing, staffing, and service standards.
Collaborate with House Committee members and Club leadership to develop and execute signature Club events and special programming.
Communicate event details clearly and consistently to all departments to ensure seamless execution.
Financial & Administrative Accountability
Partner with culinary and F&B leadership to establish competitive and profitable pricing for catered events.
Ensure accurate billing, timely submission of paperwork, and proper documentation for all events.
Maintain detailed records of past, current, and prospective clients within the Club’s event management systems.
Reserve space and coordinate logistics for internal programs such as Kid’s Camp and other Club initiatives.
Team Leadership & Service Standards
Provide direction and support to event-related staff including receptionists and housemen.
Uphold professional appearance, hospitality standards, and service culture throughout all events.
Serve as a visible ambassador of the Club during events, demonstrating poise, professionalism, and proactive service.
Education, Experience & Qualifications Education
Bachelor’s degree in Hospitality Management, Business, Communications, or a related field preferred.
Experience
Minimum 4-6 years of experience in catering sales, event management, hospitality, or a related field.
Experience in private clubs, hotels, resorts, or upscale event venues preferred.
Skills & Competencies
Strong sales, negotiation, and relationship-building skills.
Exceptional written and verbal communication abilities.
High attention to detail with strong organizational and follow-through skills.
Member-focused mindset with polished professionalism and discretion.
Proficiency in Microsoft Office and event management systems (Jonas Preferred).
Ability to manage multiple events simultaneously in a fast-paced environment.
Physical Requirements & Working Conditions
Moderate physical activity including standing, walking, bending, and occasional lifting up to 25 pounds.
Evening, weekend, and holiday availability based on event schedules.
Work performed in banquet rooms, offices, kitchens, and outdoor event spaces.
Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Equal Opportunity Employer The Plantation at Ponte Vedra Beach supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Plantation at Ponte Vedra Beach is a Drug Free Workplace.
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Annual Salary: $55,000
Annual Incentive Opportunity up to $18,500
Supervises: Event Coordinator(s), Houseman (as applicable)
Position Overview The Catering Sales Manager is a member-focused, revenue-driven leadership role responsible for selling, planning, and executing private events, social functions, and Club-sponsored experiences. This position serves as the primary liaison between members, guests, and internal teams to ensure events are thoughtfully designed, flawlessly executed, and reflective of the Club’s service standards and culture. Blending sales acumen with hospitality expertise, the Catering Sales Manager owns the event lifecycle from initial inquiry and contract through execution and post-event follow-up while working collaboratively with culinary, service, and operations leadership to deliver exceptional experiences and maximize Club utilization.
Key Responsibilities Sales, Marketing & Business Development
Actively promote the Club’s private event spaces and catering services to members and approved prospective clients, in accordance with Club bylaws.
Respond in due time to inquiries, conduct site tours, and present customized event proposals that highlight the Club’s amenities and service capabilities.
Meet expected Catering Sales Targets
Develop and maintain an ongoing internal marketing strategy to drive awareness and participation in catered events across all demographics.
Identify and cultivate new event opportunities, repeat business, and member referrals.
Event Planning & Execution
Partner with members and clients to plan weddings, social events, business meetings, banquets, luncheons and dinners, and Club-Sponsored functions.
Coordinate all event details including menus, room setups, décor, entertainment, audio/visual needs, parking, timelines, and staffing.
Prepare detailed event contracts, banquet event orders (BEOs), and function sheets; ensure all agreements are signed in advance of events.
Personally oversee events as needed to ensure execution aligns with contracted details and service expectations, and to develop a plan for a future Banquet Captain/Manager.
Cross-Functional Collaboration
Work closely with the Executive Chef, Beverage Manager, Hospitality Manager, and Beach House Club Manager to align menus, pricing, staffing, and service standards.
Collaborate with House Committee members and Club leadership to develop and execute signature Club events and special programming.
Communicate event details clearly and consistently to all departments to ensure seamless execution.
Financial & Administrative Accountability
Partner with culinary and F&B leadership to establish competitive and profitable pricing for catered events.
Ensure accurate billing, timely submission of paperwork, and proper documentation for all events.
Maintain detailed records of past, current, and prospective clients within the Club’s event management systems.
Reserve space and coordinate logistics for internal programs such as Kid’s Camp and other Club initiatives.
Team Leadership & Service Standards
Provide direction and support to event-related staff including receptionists and housemen.
Uphold professional appearance, hospitality standards, and service culture throughout all events.
Serve as a visible ambassador of the Club during events, demonstrating poise, professionalism, and proactive service.
Education, Experience & Qualifications Education
Bachelor’s degree in Hospitality Management, Business, Communications, or a related field preferred.
Experience
Minimum 4-6 years of experience in catering sales, event management, hospitality, or a related field.
Experience in private clubs, hotels, resorts, or upscale event venues preferred.
Skills & Competencies
Strong sales, negotiation, and relationship-building skills.
Exceptional written and verbal communication abilities.
High attention to detail with strong organizational and follow-through skills.
Member-focused mindset with polished professionalism and discretion.
Proficiency in Microsoft Office and event management systems (Jonas Preferred).
Ability to manage multiple events simultaneously in a fast-paced environment.
Physical Requirements & Working Conditions
Moderate physical activity including standing, walking, bending, and occasional lifting up to 25 pounds.
Evening, weekend, and holiday availability based on event schedules.
Work performed in banquet rooms, offices, kitchens, and outdoor event spaces.
Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Equal Opportunity Employer The Plantation at Ponte Vedra Beach supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Plantation at Ponte Vedra Beach is a Drug Free Workplace.
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