University of Illinois Urbana-Champaign
Assistant Director of Fitness & Wellness Programs
University of Illinois Urbana-Champaign, Urbana, Illinois, us, 61803
Department of Campus Recreation
Job Summary: Responsible for the overall direction, development, and management of Campus Recreation's fitness programs including the Group Fitness and Personal Training programs for students, faculty/staff, and other eligible participants as well as all departmental wellness initiatives. Supervises all part‑time staff related to fitness programming. Major Duties & Responsibilities
Fitness & Wellness Programs Responsibilities (50%)
Organize, plan, conduct, and evaluate Fitness and Wellness programs, including group fitness, personal training, and special events; make program updates based on current research; conduct quality improvement projects and needs assessments of areas; increase participation of campus community and seek additional uses to drive revenue.
Schedule and coordinate group fitness classes. Coordinate client and training scheduling. Coordinate fitness screenings and assessments. Establish financial targets; set fees and charges for services. Organise Wellness programs and offerings.
Maintain records of certifications of all group fitness instructors and personal trainers. Communicate regularly regarding status of certification and if employee will need to seek recertification prior to expiration. Serve as department contact responsible for researching, securing, and scheduling various certification classes available to our current instructors and the University community – e.g., Les Mills certification trainings, etc. Research and analyse trends in collegiate recreation fitness program in addition to Campus Recreation. Provide input on the fiscal needs of the program including budget recommendations, revenue projects and fee rates. Provide programme recommendations and proposals utilizing such information. Develop marketing and promotion efforts focused on fitness and wellness programmes, packages, and events; in conjunction with the marketing department implement these efforts which may include print information, website design and social media outreach. Manage the programme responsibilities within the budget constraints established by Campus Recreation (Business Office & Executive Director of Campus Recreation). Develop and instruct an in‑house personal training and group fitness instruction course(s). Develop and locate health and fitness education resources to contribute to the continuing education of the fitness staff. Evaluate events and ensure compliance with University standards related to facility usage, risk management, and vendor agreements. Identify potential risks associated with events and maintain standards to ensure a safe environment for patrons. Track and compile information and data in conjunction with monthly, mid‑year and yearly reports. Utilize information to develop policies, procedures, and strategic goals for fitness programmes for Campus Recreation. Collect and analyse data on programme participation, outcomes, and student learning. Serve on Student Affairs Wellness Committee, other campus and external committees and boards to build relationships with department. Supervision (20%)
Hire, train, evaluate all staff including Program Assistants, Personal Trainers, Group Fitness Instructors, Interns, and other hourly personnel. Determine staffing needs and hire qualified candidates. Set working schedule for all fitness staff. Monitor compliance with staff certifications. Prioritise tasks and assign/delegate duties to direct reports as it relates to fitness operations, personal training, and wellness. Conduct annual performance reviews and provide vision‑based objectives that align with professional expectations and programme goals. Encourage and support professional development. Manage payroll for all full‑time and part‑time staff within group fitness, personal training, and wellness. Facility and Equipment Design Responsibilities (20%)
Research and make purchase recommendations for all fitness equipment including strength, cardio‑respiratory and flexibility equipment. Organise, maintain, and update the equipment replacement plan document for Campus Recreation facilities. Ensure facility safety, manage inventory, and aid in the coordination of fitness equipment maintenance. In conjunction with the Director and Associate Directors of Financial Operations, Operations and Programs, recommend and prioritise equipment purchases for departmental programmes – including but not limited to cardiovascular equipment, strength training equipment and various smaller pieces of equipment needed throughout departmental programmes. Conduct annual review of existing fitness floor, operations, and other related areas policies. Make determinations for adjustment based on current risk management policies and procedures, incorporating industry trends and University and departmental expectations. Conduct quality improvement projects including equipment inspections and needs assessments for fitness operations and programmes. Departmental Duties (10%)
Collaborate with department, campus and community partners on education and programming initiatives that promote healthy physical activity, exercise, and nutrition – e.g., McKinley Health Education. Work cooperatively with other Campus Recreation programme areas when needed, including the development of collaborative programming – e.g., Aquatics. Work collaboratively with campus units and the general community to promote personal training and fitness opportunities. Participate in the development of programmes, departmental objectives, and long‑range planning by performing research, providing recommendations, and implementing plans as appropriate. Participate as a member of the Campus Recreation professional staff in the development and implementation of policies and procedures. Enforce and maintain Campus Recreation policies and procedures as they pertain to usage of facilities on campus. Obtain and maintain appropriate certifications. Serve on Division and/or University committees as assigned. Design and implement special projects that support the overall mission of Campus Recreation. Additional Physical Demands
Work is performed in a typical office setting; however, travel for workshops, conferences, Instructional Kitchen, Food Bank pickups may be required. Position involves lifting 25lbs and being active for Fitness/Wellness programmes. Position involves working a flexible schedule, including nights/weekends for programming/student events. Travel Requirements
Occasional travel for workshops, conferences, and Instructional Kitchen Food Bank pickups – approximately 5% of the time. Minimum Qualifications
Bachelor’s degree in Kinesiology, Exercise Science, Sports Administration, or related field. Two (2) years (24 months) in education, training and/or work experience in group fitness, personal training, and/or wellness. Possession of an ACE, AFFA, ACSM, CI, NASM, NCCPT, or NSCA certification in personal training or AFAA or ACE group fitness certification, as recognised by the National Commission for Certifying Agencies (NCCA). Preferred Qualifications
Master’s degree in Kinesiology, Exercise Science, Sports Administration, or relevant field. Comprehensive and detailed knowledge of group fitness, personal training, and wellness programmes. Experience with a participant registration platform (such as Fusion, etc.). Experience leading a group fitness, personal training, or wellness programme. Experience supervising group fitness instructors, personal trainers, or wellness staff. Experience working with students. Knowledge, Skills and Abilities
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modelling, leadership technique, production methods, and coordination of people and resources. Skill in analysing information and evaluating results to choose the best solution and solve problems. Skill in scheduling events, programmes, and activities, as well as the work of others. Communication skills. Ability to adjust actions in relation to others’ actions. Ability to listen to and understand information and ideas presented through spoken words and sentences. Ability to apply general rules to specific problems to produce answers that make sense. Ability to develop goals and plans to prioritise, organise, and accomplish work. Ability to work effectively with staff, the public, and outside constituency groups. Ability to effectively plan, delegate, and supervise the work of others. Ability to utilise various computer software packages, such as accounting software and query tools. Ability to work independently and exercise judgment in order to analyse and investigate a variety of questions or problems. Ability to analyse and develop guidelines, procedures and systems. Appointment Information
This is a 100% full‑time Civil Service 5002 – Program Coordinator position, appointed on a 12‑month basis. The expected start date is as soon as possible after 3/15/2026. The budgeted salary range for this position is $62,000 to $68,000. Sponsorship for work authorisation is not available for this position. Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on January 23, 2026. Please provide a minimum of three (3) professional references and cover letter. Apply for this position using the
Apply Now
button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Gina Moton, Associate Director, Human Resources at moton@illinois.edu. For questions regarding the application process, please call 217‑333‑2137. At the University of Illinois Urbana‑Champaign, the state’s flagship public university and one of the world’s leading research institutions, every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first‑generation students, fuelling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far‑reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well‑being, growth, and financial security. Join a top‑10 public university that has launched over 330 startups and continues to redefine excellence – where the Illinois Value Proposition ensures that your contributions are recognised, your potential is nurtured, and your career can thrive. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217‑333‑0885, or by emailing accessibility@illinois.edu. Requisition ID: 1033884 Job Category: Professional and Administrative Apply at: https://jobs.illinois.edu
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Job Summary: Responsible for the overall direction, development, and management of Campus Recreation's fitness programs including the Group Fitness and Personal Training programs for students, faculty/staff, and other eligible participants as well as all departmental wellness initiatives. Supervises all part‑time staff related to fitness programming. Major Duties & Responsibilities
Fitness & Wellness Programs Responsibilities (50%)
Organize, plan, conduct, and evaluate Fitness and Wellness programs, including group fitness, personal training, and special events; make program updates based on current research; conduct quality improvement projects and needs assessments of areas; increase participation of campus community and seek additional uses to drive revenue.
Schedule and coordinate group fitness classes. Coordinate client and training scheduling. Coordinate fitness screenings and assessments. Establish financial targets; set fees and charges for services. Organise Wellness programs and offerings.
Maintain records of certifications of all group fitness instructors and personal trainers. Communicate regularly regarding status of certification and if employee will need to seek recertification prior to expiration. Serve as department contact responsible for researching, securing, and scheduling various certification classes available to our current instructors and the University community – e.g., Les Mills certification trainings, etc. Research and analyse trends in collegiate recreation fitness program in addition to Campus Recreation. Provide input on the fiscal needs of the program including budget recommendations, revenue projects and fee rates. Provide programme recommendations and proposals utilizing such information. Develop marketing and promotion efforts focused on fitness and wellness programmes, packages, and events; in conjunction with the marketing department implement these efforts which may include print information, website design and social media outreach. Manage the programme responsibilities within the budget constraints established by Campus Recreation (Business Office & Executive Director of Campus Recreation). Develop and instruct an in‑house personal training and group fitness instruction course(s). Develop and locate health and fitness education resources to contribute to the continuing education of the fitness staff. Evaluate events and ensure compliance with University standards related to facility usage, risk management, and vendor agreements. Identify potential risks associated with events and maintain standards to ensure a safe environment for patrons. Track and compile information and data in conjunction with monthly, mid‑year and yearly reports. Utilize information to develop policies, procedures, and strategic goals for fitness programmes for Campus Recreation. Collect and analyse data on programme participation, outcomes, and student learning. Serve on Student Affairs Wellness Committee, other campus and external committees and boards to build relationships with department. Supervision (20%)
Hire, train, evaluate all staff including Program Assistants, Personal Trainers, Group Fitness Instructors, Interns, and other hourly personnel. Determine staffing needs and hire qualified candidates. Set working schedule for all fitness staff. Monitor compliance with staff certifications. Prioritise tasks and assign/delegate duties to direct reports as it relates to fitness operations, personal training, and wellness. Conduct annual performance reviews and provide vision‑based objectives that align with professional expectations and programme goals. Encourage and support professional development. Manage payroll for all full‑time and part‑time staff within group fitness, personal training, and wellness. Facility and Equipment Design Responsibilities (20%)
Research and make purchase recommendations for all fitness equipment including strength, cardio‑respiratory and flexibility equipment. Organise, maintain, and update the equipment replacement plan document for Campus Recreation facilities. Ensure facility safety, manage inventory, and aid in the coordination of fitness equipment maintenance. In conjunction with the Director and Associate Directors of Financial Operations, Operations and Programs, recommend and prioritise equipment purchases for departmental programmes – including but not limited to cardiovascular equipment, strength training equipment and various smaller pieces of equipment needed throughout departmental programmes. Conduct annual review of existing fitness floor, operations, and other related areas policies. Make determinations for adjustment based on current risk management policies and procedures, incorporating industry trends and University and departmental expectations. Conduct quality improvement projects including equipment inspections and needs assessments for fitness operations and programmes. Departmental Duties (10%)
Collaborate with department, campus and community partners on education and programming initiatives that promote healthy physical activity, exercise, and nutrition – e.g., McKinley Health Education. Work cooperatively with other Campus Recreation programme areas when needed, including the development of collaborative programming – e.g., Aquatics. Work collaboratively with campus units and the general community to promote personal training and fitness opportunities. Participate in the development of programmes, departmental objectives, and long‑range planning by performing research, providing recommendations, and implementing plans as appropriate. Participate as a member of the Campus Recreation professional staff in the development and implementation of policies and procedures. Enforce and maintain Campus Recreation policies and procedures as they pertain to usage of facilities on campus. Obtain and maintain appropriate certifications. Serve on Division and/or University committees as assigned. Design and implement special projects that support the overall mission of Campus Recreation. Additional Physical Demands
Work is performed in a typical office setting; however, travel for workshops, conferences, Instructional Kitchen, Food Bank pickups may be required. Position involves lifting 25lbs and being active for Fitness/Wellness programmes. Position involves working a flexible schedule, including nights/weekends for programming/student events. Travel Requirements
Occasional travel for workshops, conferences, and Instructional Kitchen Food Bank pickups – approximately 5% of the time. Minimum Qualifications
Bachelor’s degree in Kinesiology, Exercise Science, Sports Administration, or related field. Two (2) years (24 months) in education, training and/or work experience in group fitness, personal training, and/or wellness. Possession of an ACE, AFFA, ACSM, CI, NASM, NCCPT, or NSCA certification in personal training or AFAA or ACE group fitness certification, as recognised by the National Commission for Certifying Agencies (NCCA). Preferred Qualifications
Master’s degree in Kinesiology, Exercise Science, Sports Administration, or relevant field. Comprehensive and detailed knowledge of group fitness, personal training, and wellness programmes. Experience with a participant registration platform (such as Fusion, etc.). Experience leading a group fitness, personal training, or wellness programme. Experience supervising group fitness instructors, personal trainers, or wellness staff. Experience working with students. Knowledge, Skills and Abilities
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modelling, leadership technique, production methods, and coordination of people and resources. Skill in analysing information and evaluating results to choose the best solution and solve problems. Skill in scheduling events, programmes, and activities, as well as the work of others. Communication skills. Ability to adjust actions in relation to others’ actions. Ability to listen to and understand information and ideas presented through spoken words and sentences. Ability to apply general rules to specific problems to produce answers that make sense. Ability to develop goals and plans to prioritise, organise, and accomplish work. Ability to work effectively with staff, the public, and outside constituency groups. Ability to effectively plan, delegate, and supervise the work of others. Ability to utilise various computer software packages, such as accounting software and query tools. Ability to work independently and exercise judgment in order to analyse and investigate a variety of questions or problems. Ability to analyse and develop guidelines, procedures and systems. Appointment Information
This is a 100% full‑time Civil Service 5002 – Program Coordinator position, appointed on a 12‑month basis. The expected start date is as soon as possible after 3/15/2026. The budgeted salary range for this position is $62,000 to $68,000. Sponsorship for work authorisation is not available for this position. Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on January 23, 2026. Please provide a minimum of three (3) professional references and cover letter. Apply for this position using the
Apply Now
button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Gina Moton, Associate Director, Human Resources at moton@illinois.edu. For questions regarding the application process, please call 217‑333‑2137. At the University of Illinois Urbana‑Champaign, the state’s flagship public university and one of the world’s leading research institutions, every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first‑generation students, fuelling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far‑reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well‑being, growth, and financial security. Join a top‑10 public university that has launched over 330 startups and continues to redefine excellence – where the Illinois Value Proposition ensures that your contributions are recognised, your potential is nurtured, and your career can thrive. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217‑333‑0885, or by emailing accessibility@illinois.edu. Requisition ID: 1033884 Job Category: Professional and Administrative Apply at: https://jobs.illinois.edu
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