City Colleges of Chicago
DISTRICT DIRECTOR - ACADEMIC DATA COMPLIANCE
City Colleges of Chicago, Chicago, Illinois, United States, 60290
DISTRICT DIRECTOR - ACADEMIC DATA COMPLIANCE
Since 1911,
City Colleges of Chicago
has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city. As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago.
PRIMARY OBJECTIVE Reporting to the Associate Vice Chancellor - Academic Systems, Records & Policy, the
District Director of Academic Data Compliance
leads institutional efforts to ensure compliance with academic records, reporting standards, and data integrity. This role manages the accuracy, submission, and auditing of National Student Clearinghouse data, focusing on timely and compliant reporting to external agencies. Core responsibilities include data quality initiatives, certification review processes, and supporting internal data governance and project management. The position ensures institutional adherence to regulatory standards and best practices through proactive oversight of records compliance and certification activities.
ESSENTIAL DUTIES Clearinghouse Reporting Management
Document and manage the end-to-end process for National Student Clearinghouse submissions.
Oversee data validation, error resolution, and submission timelines.
Manage record support processes for Gainful Employment or similar initiatives.
Develop and maintain audit trails and documentation for all submissions.
Lead post-submission cleanup and reconciliation efforts.
Academic Calendar
Lead the development and maintenance of institutional academic calendars in collaboration with academic leadership.
Coordinate calendar updates and ensure alignment with institutional policy and compliance requirements.
Compliance & Audit Reporting
Manage processes to support Academic Systems’ operational internal compliance reporting, including Instructional Reporting and Adult Education (ADED).
Ensure timely and accurate reporting and collaborate with college teams to reduce late certification reporting.
Partner with institutional research and IT teams to extract and validate required data.
Oversee and monitor internal record compliance reporting for ADED and CRED, including certification deadlines.
Stay current on compliance regulations and ensure changes are reflected during reporting cycles.
Academic Record Data Governance
Facilitate access to academic data across academic and administrative units to support regular review, validation, and completion of missing or incomplete information.
Develop training materials and documentation to support accurate record keeping and maintenance.
Serve as a liaison for data governance initiatives, ensuring adherence to established data standards.
Conduct periodic reviews of academic records for accuracy and completeness.
Collaborate with District and College Registrar, Financial Aid, and Office of Information Technology (OIT) teams to maintain record compliance.
Support ongoing record cleanup and data integrity efforts.
Project Management
Lead cross-functional projects and teams related to academic systems, reporting, and compliance, ensuring on-time and accurate compliance reporting.
Develop project plans, timelines, and communications strategies.
Monitor progress and adjust plans as needed to achieve institutional goals.
Collaborate with Financial Aid, OIT, and other departments to complete initiatives and ensure compliance.
REPORTING RELATIONSHIPS Reports To
Associate Vice Chancellor – Academic Systems, Records & Policy
Direct Supervision
None
QUALIFICATIONS
Bachelor’s degree from an accredited college or university required, preferably in Education, Data Management, Public Administration, or related field. Master’s degree preferred.
Minimum of five (5) years of experience in higher education, specifically in academic records or compliance reporting, including at least two (2) years in a supervisory or management role.
Demonstrated experience leading teams, managing projects, and implementing data governance or compliance initiatives.
Direct work experience with National Student Clearinghouse reporting tools and file formats required.
Experience using data query and reporting tools to extract, validate, and analyze data.
Proven track record of interpreting, enforcing, and applying policies and procedures for data compliance and reporting.
Experience leading teams through system transitions, policy updates, or evolving reporting standards
Proven experience collaborating with cross-functional partners such as IT, academic leadership, and compliance officers
Comprehensive understanding of data governance principles, data quality assurance, and FERPA compliance.
Proficiency with student information systems (e.g., Ellucian Banner, PeopleSoft, Colleague). PeopleSoft required.
Knowledge of compliance-reporting best practices, institutional research processes, and regulatory requirements.
Strong analytical and problem-solving skills with the ability to derive insights from complex data sets.
Skill in creating, reviewing, and interpreting data audits, error reports, and submission logs.
Excellent written and verbal communication skills for cross-departmental collaboration and documentation.
Strong interpersonal and consensus-building skills to advocate for data integrity and compliance standards.
Skilled in organizing priorities and managing multiple deadlines in a fast-changing environment.
Ability to manage large and complex data sets with a high degree of accuracy and consistency.
Ability to apply regulatory requirements and guide others through complex compliance standards.
Ability to lead cross-functional teams to ensure timely and accurate reporting.
Aptitude for navigating change and ambiguity within a dynamic regulatory environment.
Ability to identify opportunities for process and system improvements and facilitate implementation.
Ability to handle sensitive data with discretion, integrity, and sound judgment.
Ability to align data governance and compliance initiatives with institutional goals and long-term planning.
Proficiency in making data-informed decisions and supporting others in interpreting compliance-related data.
Ability to create and interpret data audits, error reports, and submission logs.
Proficient in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with strong skills in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data validation.
WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.
We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!
Salary range $92,866 - $95,000
Job Family 110
Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.
Create and manage profiles for future opportunities.
#J-18808-Ljbffr
City Colleges of Chicago
has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city. As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago.
PRIMARY OBJECTIVE Reporting to the Associate Vice Chancellor - Academic Systems, Records & Policy, the
District Director of Academic Data Compliance
leads institutional efforts to ensure compliance with academic records, reporting standards, and data integrity. This role manages the accuracy, submission, and auditing of National Student Clearinghouse data, focusing on timely and compliant reporting to external agencies. Core responsibilities include data quality initiatives, certification review processes, and supporting internal data governance and project management. The position ensures institutional adherence to regulatory standards and best practices through proactive oversight of records compliance and certification activities.
ESSENTIAL DUTIES Clearinghouse Reporting Management
Document and manage the end-to-end process for National Student Clearinghouse submissions.
Oversee data validation, error resolution, and submission timelines.
Manage record support processes for Gainful Employment or similar initiatives.
Develop and maintain audit trails and documentation for all submissions.
Lead post-submission cleanup and reconciliation efforts.
Academic Calendar
Lead the development and maintenance of institutional academic calendars in collaboration with academic leadership.
Coordinate calendar updates and ensure alignment with institutional policy and compliance requirements.
Compliance & Audit Reporting
Manage processes to support Academic Systems’ operational internal compliance reporting, including Instructional Reporting and Adult Education (ADED).
Ensure timely and accurate reporting and collaborate with college teams to reduce late certification reporting.
Partner with institutional research and IT teams to extract and validate required data.
Oversee and monitor internal record compliance reporting for ADED and CRED, including certification deadlines.
Stay current on compliance regulations and ensure changes are reflected during reporting cycles.
Academic Record Data Governance
Facilitate access to academic data across academic and administrative units to support regular review, validation, and completion of missing or incomplete information.
Develop training materials and documentation to support accurate record keeping and maintenance.
Serve as a liaison for data governance initiatives, ensuring adherence to established data standards.
Conduct periodic reviews of academic records for accuracy and completeness.
Collaborate with District and College Registrar, Financial Aid, and Office of Information Technology (OIT) teams to maintain record compliance.
Support ongoing record cleanup and data integrity efforts.
Project Management
Lead cross-functional projects and teams related to academic systems, reporting, and compliance, ensuring on-time and accurate compliance reporting.
Develop project plans, timelines, and communications strategies.
Monitor progress and adjust plans as needed to achieve institutional goals.
Collaborate with Financial Aid, OIT, and other departments to complete initiatives and ensure compliance.
REPORTING RELATIONSHIPS Reports To
Associate Vice Chancellor – Academic Systems, Records & Policy
Direct Supervision
None
QUALIFICATIONS
Bachelor’s degree from an accredited college or university required, preferably in Education, Data Management, Public Administration, or related field. Master’s degree preferred.
Minimum of five (5) years of experience in higher education, specifically in academic records or compliance reporting, including at least two (2) years in a supervisory or management role.
Demonstrated experience leading teams, managing projects, and implementing data governance or compliance initiatives.
Direct work experience with National Student Clearinghouse reporting tools and file formats required.
Experience using data query and reporting tools to extract, validate, and analyze data.
Proven track record of interpreting, enforcing, and applying policies and procedures for data compliance and reporting.
Experience leading teams through system transitions, policy updates, or evolving reporting standards
Proven experience collaborating with cross-functional partners such as IT, academic leadership, and compliance officers
Comprehensive understanding of data governance principles, data quality assurance, and FERPA compliance.
Proficiency with student information systems (e.g., Ellucian Banner, PeopleSoft, Colleague). PeopleSoft required.
Knowledge of compliance-reporting best practices, institutional research processes, and regulatory requirements.
Strong analytical and problem-solving skills with the ability to derive insights from complex data sets.
Skill in creating, reviewing, and interpreting data audits, error reports, and submission logs.
Excellent written and verbal communication skills for cross-departmental collaboration and documentation.
Strong interpersonal and consensus-building skills to advocate for data integrity and compliance standards.
Skilled in organizing priorities and managing multiple deadlines in a fast-changing environment.
Ability to manage large and complex data sets with a high degree of accuracy and consistency.
Ability to apply regulatory requirements and guide others through complex compliance standards.
Ability to lead cross-functional teams to ensure timely and accurate reporting.
Aptitude for navigating change and ambiguity within a dynamic regulatory environment.
Ability to identify opportunities for process and system improvements and facilitate implementation.
Ability to handle sensitive data with discretion, integrity, and sound judgment.
Ability to align data governance and compliance initiatives with institutional goals and long-term planning.
Proficiency in making data-informed decisions and supporting others in interpreting compliance-related data.
Ability to create and interpret data audits, error reports, and submission logs.
Proficient in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with strong skills in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data validation.
WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.
We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!
Salary range $92,866 - $95,000
Job Family 110
Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.
Create and manage profiles for future opportunities.
#J-18808-Ljbffr