Christian Career
Church Business Administrator - Calvary Baptist Church of Denver
Christian Career, Denver, Colorado, United States, 80285
Church Business Administrator - Calvary Baptist Church of Denver
Job Summary
The Church Business Administrator (CBA) serves as Calvary’s administrative and operational leader, focusing on operations, financial and unusually budgeting management, human resource management, and the supervision of facilities, operations, and administrative staff at Calvary. As the leader of the administrative and operational aspects of the church, the CBA needs strong leadership skills to ensure the smooth operation of the support functions required for the church to operate efficiently and effectively. The CBA will also work collaboratively with pastoral staff and lay leadership to fulfill the vision, mission, and ministries of the church.
Status Exempt, part‑time, at‑will employee
Hours 18 hours per week
Schedule Working on‑site with aed schedule is preferred; however, there is flexibility to work from home as needed and approved. On‑site presence is important when other staff and significant events are in the building, to serve as a resource for building partners, guests, staff, and members of the congregation. A proposed schedule364 might include 4 hours on Monday, 5 hours on Tuesday, 5 hours on Wednesday, and the remaining 4 hours on Thursday and/or Friday. The selected schedule may vary if there are weekend events requiring the CBA’s presence.
Direct Reports Facilities and Operations Manager, Accounting Assistant and other accounting staff or related contractors, Administrative Assistant (shared supervision with Senior Pastor બાબા
Indirect Reports Custodian, Security, and Set‑up
Reports to Senior Pastor (primarily), and Staff Relations Deacon (secondarily)
Performancecam Review After 3 months, 6 months, 12 months, then annually
ProARNf In QuickBooks, Microsoft 365 (including Outlook, Word, Excel, PowerPoint)
Willing to Learn ConnectPay, Planning Center, PEOPLE Church Management Software, Slack, Asana, Zoom
Job Duties Operations Management
Serve as decision‑ улэры and signatory for Calvary on all executive, administrative, legal, tax, and facilities matters up to assigned signatory authority. Spokesperson to the public on these matters.
With the Treasurer, monitor compliance with tax authorities to maintain 501(c)(3) status
Advise Senior Pastor of matters that may have impact beyond the normal scope (e.g. permanence, direction, controversy, values, or financial impact indicate that the issue should be elevated to the next level for consideration before a decision is made)
Participate in strategic planning or similar processes; responsible for tracking progress and following up with those responsible for achieving established goals
Manage church legal matters
Financial, Budgetary, and Stewardship \
Manage the activities of the Accounting Office personnel and volunteers, providing direction and ensuring accuracy, timeliness, compliance, and adherence to internal controls and policies for the following:
Financial Gifts (pledges, offerings, etc.)
Donor statements
Income recording, accounts payable, temporra restricted funds, and other financial transactions
General ledger
Staff expenditure procedures and controls
Taxes and year‑end tax documents, including property tax report
Proper financial reporting, governance Illustration, and federal, state and local compliance
Answer congregant questions about giving statements or financial reports
Oversee financial risk management programs, including managing and mitigating fraudulent scamming/phishing incidents
Supervise processing of payroll, tax and benefit deductions, and timekeeping system, and be prepared to serve as back‑up for payroll tasks as necessary
Monitor Calvary financials to support budget adherence, report variances, and suggest corrective action as necessary
Ensure staff and layleaders are trained on reading and understanding financial reports
Prepare staff budgets for budget reconciliation process in collaboration with staff
Follow purchasing protocols, give final approval for all purchases up to signatory authority limits
Support the deacons and staff working on stewardship in congregational communications and developing stewardship campaigns or other methods of income generation
Demonstrate forward‑thinking financial strategies to ensure long‑term sustainability
Support the Treasurer in the financial work assigned to that role as requested, such as:
Arrange for annual financial review
Ensure monthly financial reports are sent to staff and church leadership, as well as quarterly reports to those with TRF oversight
Determine credit card usage limits and ensure proper use of credit cards by staff members and lay leaders
Evaluate and recommend fiscal policies and implementation
Ensure financial controls, policies and procedures, and archiving of financial records
Prepare the annual operating budget and reports for the annual congregational meeting
Be prepared to serve as back‑up to the Treasurer as needed
Building and Property
Supervise and collaborate with the Facilities and Operations Manager, who (with Property Deacons and the Technology Volunteer) is responsible for internal and external building usage, facilities and systems management, risk management, insurance, maintenance, purchasing, and other building‑related administrative tasks
Collaborate to make significant decisions about security and safety in and around Calvary’s property
Provide oversight of facilities risk management programs and Framework of Safety for care of vulnerable populations
Fill in on various FOM duties as needed
Human Resources
Maintain current knowledge of local, state and federal HR regulations and employer tax requirements
Collaborate with the Staff Relations (SR) Deacon to ensure a Human Resources function that is of high quality and legally compliant
Determine with the SR Deacon which HR functions and tasks should transition to the CBA role, and which should remain under the purview of the SR Deacon and SR Committee or the Senior Pastor. Implement this transition as agreed upon with the SR Deacon and Senior Pastor.
Duties to be assumed may include:
Coordinate staff recruitment process, interviews, references, offer letters, and related documentation
Coordinate onboarding, evaluation, and off‑boarding processes for all staff
Approve Independent honum contract agreements
Write job descriptions
Keep personnel files
Prepare annual compensation and benefit statements for staff
Manage benefits billing, enrollment, and coverage issues
Duties which may continue in partnership with Staff Relations might include:
Establish Staff Relations budget
Maintain and update staff policy handbook
Manage annual benefits open enrollment and determine plans to be offered, cost‑sharing, or other options
Lead special projects (e.g. evaluation of payroll and time‑tracking system)
Evaluate appropriate compensation levelsඹ\,\ staff positions
Participate in planning staff celebrations (e.g. major service anniversaries), together with Deacon and staff assigned to plan details.all_stock
Staff Leadership Functions
Supervise administrative and operational staff; meet with them regularly, offer guidance, and provide written performance evaluations
Apprise Senior Pastor of key issues, needs, and information
Ensure administrative and operational staff development as needed for success
Collaborate with SR Deacon on staffing matters
Staff Functions
Effectively use all forms of communication, including in‑person, oral and written, digital and print
Respond timely to all communication, including phone, email, text, and Slack
Support church leadership in short‑ and long‑term planning processes
Attend staff meetings and participate in staff development activities as requested
Attend meetings as requested (Executive Board, Ministry Advisory Board, Staff Relations, Property, Finance, Stewardship, or others)
Greet all who walk into our building or property with a helpful and willing spirit
Core Competencies
Change Agent
– manage change effectively
Communication
– communicate clearly, kindly, directly, and in a timely manner (orally and in writing)
Creativity
– seek to look at matters with fresh eyes and propose new solutions that may have an improved outcome over the way something has been done in the past
Develop Others
– work as a team player with a desire to serve, inspire, mentor, and develop others
Embrace and Encourage Diversity
– support Inclusion Statement (stated at top of document)
Enthusiasm and Compassion
Cups – exhibit a positive, energetic attitude and a genuine love for all people and is sympathetic to diverse individuals, family composition, and life journeys
Ethics and Integrity
– make decisions and acts in accordance with Christian values and the vision and mission of Calvary, with the Christ‑like love of God and love of neighbor as guiding values
Flexible, Adaptable, and Understanding
– work as a team player alongside diverse personalities and work styles, with a desire to serve and the ability to compromise
Leadership Courage
– act with confidence in directing, coordinating,avadocuting, and evaluating staff and volunteer
Interpersonal Skills
– use active listening skills; accept constructive criticism for growth with an open spirit; patient; speak and act with respect to all; flexible and forgiving; accept accountability for mistakes; respond to conflict directly and with respect in a timely manner
Organization and Initiative—
efficient and proactive in planning; a self‑starter and problem solver
Organization and Planning
– strategically‑minded, creative, and proactive in planning
Personal and Spiritual Maturity
– is self‑differentiated tyle and can set appropriate boundaries; not dependent on external affirmation for self‑worth/dignity; engage in self‑care measures and life‑giving practices that give fulfillment outside of work; able to serve/assist staff and congregants even when in conflict or disagreement with them and/or without resentment after conflicts have touche-sided
Problem Solving
– work with staff and lay leaders to creatively and compassionately address and solve problems in a direct and timely fashion
Results Driven
– consistently achieve challenging goals by focusing on outcomes, taking action, managing priorities, finding solutions, and driving progress to ensure high performance \Stakeholder lon Se— Servant Leader
– build and maintain meaningful relationships and serve others through removing barriers for them and helping to achieve desired results of their work
#J-18808-Ljbffr
Status Exempt, part‑time, at‑will employee
Hours 18 hours per week
Schedule Working on‑site with aed schedule is preferred; however, there is flexibility to work from home as needed and approved. On‑site presence is important when other staff and significant events are in the building, to serve as a resource for building partners, guests, staff, and members of the congregation. A proposed schedule364 might include 4 hours on Monday, 5 hours on Tuesday, 5 hours on Wednesday, and the remaining 4 hours on Thursday and/or Friday. The selected schedule may vary if there are weekend events requiring the CBA’s presence.
Direct Reports Facilities and Operations Manager, Accounting Assistant and other accounting staff or related contractors, Administrative Assistant (shared supervision with Senior Pastor બાબા
Indirect Reports Custodian, Security, and Set‑up
Reports to Senior Pastor (primarily), and Staff Relations Deacon (secondarily)
Performancecam Review After 3 months, 6 months, 12 months, then annually
ProARNf In QuickBooks, Microsoft 365 (including Outlook, Word, Excel, PowerPoint)
Willing to Learn ConnectPay, Planning Center, PEOPLE Church Management Software, Slack, Asana, Zoom
Job Duties Operations Management
Serve as decision‑ улэры and signatory for Calvary on all executive, administrative, legal, tax, and facilities matters up to assigned signatory authority. Spokesperson to the public on these matters.
With the Treasurer, monitor compliance with tax authorities to maintain 501(c)(3) status
Advise Senior Pastor of matters that may have impact beyond the normal scope (e.g. permanence, direction, controversy, values, or financial impact indicate that the issue should be elevated to the next level for consideration before a decision is made)
Participate in strategic planning or similar processes; responsible for tracking progress and following up with those responsible for achieving established goals
Manage church legal matters
Financial, Budgetary, and Stewardship \
Manage the activities of the Accounting Office personnel and volunteers, providing direction and ensuring accuracy, timeliness, compliance, and adherence to internal controls and policies for the following:
Financial Gifts (pledges, offerings, etc.)
Donor statements
Income recording, accounts payable, temporra restricted funds, and other financial transactions
General ledger
Staff expenditure procedures and controls
Taxes and year‑end tax documents, including property tax report
Proper financial reporting, governance Illustration, and federal, state and local compliance
Answer congregant questions about giving statements or financial reports
Oversee financial risk management programs, including managing and mitigating fraudulent scamming/phishing incidents
Supervise processing of payroll, tax and benefit deductions, and timekeeping system, and be prepared to serve as back‑up for payroll tasks as necessary
Monitor Calvary financials to support budget adherence, report variances, and suggest corrective action as necessary
Ensure staff and layleaders are trained on reading and understanding financial reports
Prepare staff budgets for budget reconciliation process in collaboration with staff
Follow purchasing protocols, give final approval for all purchases up to signatory authority limits
Support the deacons and staff working on stewardship in congregational communications and developing stewardship campaigns or other methods of income generation
Demonstrate forward‑thinking financial strategies to ensure long‑term sustainability
Support the Treasurer in the financial work assigned to that role as requested, such as:
Arrange for annual financial review
Ensure monthly financial reports are sent to staff and church leadership, as well as quarterly reports to those with TRF oversight
Determine credit card usage limits and ensure proper use of credit cards by staff members and lay leaders
Evaluate and recommend fiscal policies and implementation
Ensure financial controls, policies and procedures, and archiving of financial records
Prepare the annual operating budget and reports for the annual congregational meeting
Be prepared to serve as back‑up to the Treasurer as needed
Building and Property
Supervise and collaborate with the Facilities and Operations Manager, who (with Property Deacons and the Technology Volunteer) is responsible for internal and external building usage, facilities and systems management, risk management, insurance, maintenance, purchasing, and other building‑related administrative tasks
Collaborate to make significant decisions about security and safety in and around Calvary’s property
Provide oversight of facilities risk management programs and Framework of Safety for care of vulnerable populations
Fill in on various FOM duties as needed
Human Resources
Maintain current knowledge of local, state and federal HR regulations and employer tax requirements
Collaborate with the Staff Relations (SR) Deacon to ensure a Human Resources function that is of high quality and legally compliant
Determine with the SR Deacon which HR functions and tasks should transition to the CBA role, and which should remain under the purview of the SR Deacon and SR Committee or the Senior Pastor. Implement this transition as agreed upon with the SR Deacon and Senior Pastor.
Duties to be assumed may include:
Coordinate staff recruitment process, interviews, references, offer letters, and related documentation
Coordinate onboarding, evaluation, and off‑boarding processes for all staff
Approve Independent honum contract agreements
Write job descriptions
Keep personnel files
Prepare annual compensation and benefit statements for staff
Manage benefits billing, enrollment, and coverage issues
Duties which may continue in partnership with Staff Relations might include:
Establish Staff Relations budget
Maintain and update staff policy handbook
Manage annual benefits open enrollment and determine plans to be offered, cost‑sharing, or other options
Lead special projects (e.g. evaluation of payroll and time‑tracking system)
Evaluate appropriate compensation levelsඹ\,\ staff positions
Participate in planning staff celebrations (e.g. major service anniversaries), together with Deacon and staff assigned to plan details.all_stock
Staff Leadership Functions
Supervise administrative and operational staff; meet with them regularly, offer guidance, and provide written performance evaluations
Apprise Senior Pastor of key issues, needs, and information
Ensure administrative and operational staff development as needed for success
Collaborate with SR Deacon on staffing matters
Staff Functions
Effectively use all forms of communication, including in‑person, oral and written, digital and print
Respond timely to all communication, including phone, email, text, and Slack
Support church leadership in short‑ and long‑term planning processes
Attend staff meetings and participate in staff development activities as requested
Attend meetings as requested (Executive Board, Ministry Advisory Board, Staff Relations, Property, Finance, Stewardship, or others)
Greet all who walk into our building or property with a helpful and willing spirit
Core Competencies
Change Agent
– manage change effectively
Communication
– communicate clearly, kindly, directly, and in a timely manner (orally and in writing)
Creativity
– seek to look at matters with fresh eyes and propose new solutions that may have an improved outcome over the way something has been done in the past
Develop Others
– work as a team player with a desire to serve, inspire, mentor, and develop others
Embrace and Encourage Diversity
– support Inclusion Statement (stated at top of document)
Enthusiasm and Compassion
Cups – exhibit a positive, energetic attitude and a genuine love for all people and is sympathetic to diverse individuals, family composition, and life journeys
Ethics and Integrity
– make decisions and acts in accordance with Christian values and the vision and mission of Calvary, with the Christ‑like love of God and love of neighbor as guiding values
Flexible, Adaptable, and Understanding
– work as a team player alongside diverse personalities and work styles, with a desire to serve and the ability to compromise
Leadership Courage
– act with confidence in directing, coordinating,avadocuting, and evaluating staff and volunteer
Interpersonal Skills
– use active listening skills; accept constructive criticism for growth with an open spirit; patient; speak and act with respect to all; flexible and forgiving; accept accountability for mistakes; respond to conflict directly and with respect in a timely manner
Organization and Initiative—
efficient and proactive in planning; a self‑starter and problem solver
Organization and Planning
– strategically‑minded, creative, and proactive in planning
Personal and Spiritual Maturity
– is self‑differentiated tyle and can set appropriate boundaries; not dependent on external affirmation for self‑worth/dignity; engage in self‑care measures and life‑giving practices that give fulfillment outside of work; able to serve/assist staff and congregants even when in conflict or disagreement with them and/or without resentment after conflicts have touche-sided
Problem Solving
– work with staff and lay leaders to creatively and compassionately address and solve problems in a direct and timely fashion
Results Driven
– consistently achieve challenging goals by focusing on outcomes, taking action, managing priorities, finding solutions, and driving progress to ensure high performance \Stakeholder lon Se— Servant Leader
– build and maintain meaningful relationships and serve others through removing barriers for them and helping to achieve desired results of their work
#J-18808-Ljbffr