Marian University
Advancement Operations Specialist
Marian University, Indianapolis, Indiana, United States, 46201
Advancement Operations Specialist
As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Advancement Operations Specialist, who will promote our Catholic Franciscan mission and identity by managing data, queries, reporting, data entry and updates related to Institutional Advancement. Additional duties include generating invoices and pledge agreements, assisting with gift acknowledgments, and other duties needed to support daily operations. This position will report to the Director of Advancement Data Operations. The successful candidate must demonstrate proficiency in Microsoft Office products, particularly Excel and Word, and have experience working with Customer Relationship Management databases, or an understanding of them and the ability to further those skills. Essential Duties and Responsibilities: Actively engages the Catholic Franciscan mission and identity of Marian University by modeling our Franciscan Sponsorship Values and honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan Intellectual traditions in courses, programs, and services. Runs existing and creates new queries and reports from Blackbaud Raiser's Edge NXT to support Institutional Advancement, in coordination with the Advancement Data Operations team. Reviews and validates lists and reports for accuracy and completeness, and flags data issues. Enters and maintains all data related to Institutional Advancement events, including event creation, guest lists, seating, RSVPs, attendance tracking, and post-event reporting. Assists with data imports and exports as needed, in coordination with the Advancement Data Operations team. Maintains database accuracy through routine data updates and cleanup, in coordination with the Advancement Data Operations team. Drafts pledge agreements and invoices as needed. Assists with and serves as backup for gift entry and acknowledgment processing. Maintains certification in Raiser's Edge NXT. Cross-trains with other Advancement Data Operations staff to ensure coverage during time off and peak workload periods. Performs other duties as assigned by the Office of Institutional Advancement leadership. University Expectations: Knowledge of and a commitment to the mission of Marian University Adheres to Marian University's policies and procedures Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors Communicates regularly with supervisor about Department issues Participates in developing department goals, objective, and systems Assists to establish department measurements that align and support the accomplishment of the University's strategic goals Adheres to the department budget Required Qualifications: A college degree (bachelor's degree preferred) or comparable experience. Strong experience with Microsoft Office products, specifically Excel and Word. CRM/Database experience (Blackbaud RE/NXT preferred) with entering, importing, and exporting data based on various criteria for multiple purposes. Donor-centric mindset to ensure top-tier customer service. Excellent organizational skills and attention to detail. Professionalism and high ethical standards for maintaining confidential information. Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Review of applications will begin immediately and continue until the position is filled. For Consideration All Applications Require: Cover Letter Current resume or CV Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile. Responses to the supplementary mission & identity questions. Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application: https://www.marian.edu/faith Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Advancement Operations Specialist, who will promote our Catholic Franciscan mission and identity by managing data, queries, reporting, data entry and updates related to Institutional Advancement. Additional duties include generating invoices and pledge agreements, assisting with gift acknowledgments, and other duties needed to support daily operations. This position will report to the Director of Advancement Data Operations. The successful candidate must demonstrate proficiency in Microsoft Office products, particularly Excel and Word, and have experience working with Customer Relationship Management databases, or an understanding of them and the ability to further those skills. Essential Duties and Responsibilities: Actively engages the Catholic Franciscan mission and identity of Marian University by modeling our Franciscan Sponsorship Values and honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan Intellectual traditions in courses, programs, and services. Runs existing and creates new queries and reports from Blackbaud Raiser's Edge NXT to support Institutional Advancement, in coordination with the Advancement Data Operations team. Reviews and validates lists and reports for accuracy and completeness, and flags data issues. Enters and maintains all data related to Institutional Advancement events, including event creation, guest lists, seating, RSVPs, attendance tracking, and post-event reporting. Assists with data imports and exports as needed, in coordination with the Advancement Data Operations team. Maintains database accuracy through routine data updates and cleanup, in coordination with the Advancement Data Operations team. Drafts pledge agreements and invoices as needed. Assists with and serves as backup for gift entry and acknowledgment processing. Maintains certification in Raiser's Edge NXT. Cross-trains with other Advancement Data Operations staff to ensure coverage during time off and peak workload periods. Performs other duties as assigned by the Office of Institutional Advancement leadership. University Expectations: Knowledge of and a commitment to the mission of Marian University Adheres to Marian University's policies and procedures Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors Communicates regularly with supervisor about Department issues Participates in developing department goals, objective, and systems Assists to establish department measurements that align and support the accomplishment of the University's strategic goals Adheres to the department budget Required Qualifications: A college degree (bachelor's degree preferred) or comparable experience. Strong experience with Microsoft Office products, specifically Excel and Word. CRM/Database experience (Blackbaud RE/NXT preferred) with entering, importing, and exporting data based on various criteria for multiple purposes. Donor-centric mindset to ensure top-tier customer service. Excellent organizational skills and attention to detail. Professionalism and high ethical standards for maintaining confidential information. Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Review of applications will begin immediately and continue until the position is filled. For Consideration All Applications Require: Cover Letter Current resume or CV Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile. Responses to the supplementary mission & identity questions. Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application: https://www.marian.edu/faith Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.