State of Washington
WDVA Executive Assistant to the Deputy Director, Full-Time Permanent, Olympia
State of Washington, Olympia, Washington, United States, 98502
Executive Assistant to the Deputy Director
Full‑Time – Permanent – Olympia Central Office
Join our team as the Executive Assistant to the Deputy Director! We are looking for a proactive, detail‑oriented professional to coordinate and manage the daily activities of the Deputy Director’s office.
Standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday in‑office at our Central Office in Olympia. Occasional in‑state travel required. A flexible schedule or hybrid telework is subject to supervisory approval.
About the Department At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” We strive to connect nearly 500,000 Veterans and their families to earned benefits and innovative programs focused on overall health and wellness. We also provide critical community services through a variety of programs and at our four State Veterans Homes.
Role Overview As the Executive Assistant to the Deputy Director, you will work independently to initiate, prioritize, and deliver executive‑level administrative and operational support to the Deputy Director, and, at times, the Director. You will establish office standards, manage executive files and calendars, draft high‑level correspondence, and coordinate cross‑divisional projects.
Key Responsibilities
Manage day‑to‑day operations of the Deputy Director’s office.
Provide consultation to executives, managers, and staff on agency operations, procedures, and policies.
Anticipate organizational needs and strategize solutions for complex situations.
Ensure coordination among senior leaders and maintain working relationships with stakeholders.
Prioritize special projects and determine due dates for assignments.
Consult with division executive‑level managers and act as a communication bridge.
Organize informational materials and resolve issues.
Edit first drafts for talking points, speeches, and communications.
Facilitate cross‑divisional coordination of travel and outreach plans.
Schedule and lead the Agency Daily Brief.
Serve as an advisor to the agency’s Executive Leadership Team and represent the agency through professional interactions.
Manage cross‑divisional projects of importance to the Deputy Director.
And more!
Required Qualifications
Four (4) years of progressively responsible experience in office management and administrative support.
Four (4) or more years of experience using analytical problem‑solving methods, program evaluation, and process improvement methods.
Four (4) or more years of experience providing administrative and operational support in an executive and fast‑paced team environment.
Interpersonal skills demonstrated by influencing team or organizational behavior.
Experience providing expert consultation to high‑level executives.
Teamwork skills working on a diverse team with varying priorities.
Organizing and summarizing information, including the use of matrices and templates.
Perseverance by pursuing tasks with energy and drive.
Rigorous logic and problem‑solving methods and excellent objective analytic skills.
Leading projects consisting of cross‑program teams from several business areas.
Expert‑level competency in Microsoft Word, Excel, PowerPoint, and Outlook.
Preferred / Desired
Bachelor’s degree in public administration, business administration, or a related field.
Three (3) or more years of experience in project management.
Experience in workforce and organizational change management and diversity, equity, and inclusion (DEI) work.
Knowledge of Veterans’ programs and state government organization.
Strong analytical problem‑solving skills and time‑management skills.
Proficiency in Microsoft Office Suite.
Special Requirements
Must pass a DSHS BCCU background check prior to beginning services and every two (2) years.
Must assemble, package, lift, or relocate employee files weighing up to 40 lbs.
Must have a valid driver’s license.
Work authorization without sponsorship required.
Application Process Top candidates will be contacted directly to interview for this position.
Please include the following documents with your application:
A letter of interest describing specific qualifications.
A current resume detailing applicable experience and education.
A list of at least three professional references with current telephone numbers.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
The State of Washington is an equal opportunity employer.
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Join our team as the Executive Assistant to the Deputy Director! We are looking for a proactive, detail‑oriented professional to coordinate and manage the daily activities of the Deputy Director’s office.
Standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday in‑office at our Central Office in Olympia. Occasional in‑state travel required. A flexible schedule or hybrid telework is subject to supervisory approval.
About the Department At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” We strive to connect nearly 500,000 Veterans and their families to earned benefits and innovative programs focused on overall health and wellness. We also provide critical community services through a variety of programs and at our four State Veterans Homes.
Role Overview As the Executive Assistant to the Deputy Director, you will work independently to initiate, prioritize, and deliver executive‑level administrative and operational support to the Deputy Director, and, at times, the Director. You will establish office standards, manage executive files and calendars, draft high‑level correspondence, and coordinate cross‑divisional projects.
Key Responsibilities
Manage day‑to‑day operations of the Deputy Director’s office.
Provide consultation to executives, managers, and staff on agency operations, procedures, and policies.
Anticipate organizational needs and strategize solutions for complex situations.
Ensure coordination among senior leaders and maintain working relationships with stakeholders.
Prioritize special projects and determine due dates for assignments.
Consult with division executive‑level managers and act as a communication bridge.
Organize informational materials and resolve issues.
Edit first drafts for talking points, speeches, and communications.
Facilitate cross‑divisional coordination of travel and outreach plans.
Schedule and lead the Agency Daily Brief.
Serve as an advisor to the agency’s Executive Leadership Team and represent the agency through professional interactions.
Manage cross‑divisional projects of importance to the Deputy Director.
And more!
Required Qualifications
Four (4) years of progressively responsible experience in office management and administrative support.
Four (4) or more years of experience using analytical problem‑solving methods, program evaluation, and process improvement methods.
Four (4) or more years of experience providing administrative and operational support in an executive and fast‑paced team environment.
Interpersonal skills demonstrated by influencing team or organizational behavior.
Experience providing expert consultation to high‑level executives.
Teamwork skills working on a diverse team with varying priorities.
Organizing and summarizing information, including the use of matrices and templates.
Perseverance by pursuing tasks with energy and drive.
Rigorous logic and problem‑solving methods and excellent objective analytic skills.
Leading projects consisting of cross‑program teams from several business areas.
Expert‑level competency in Microsoft Word, Excel, PowerPoint, and Outlook.
Preferred / Desired
Bachelor’s degree in public administration, business administration, or a related field.
Three (3) or more years of experience in project management.
Experience in workforce and organizational change management and diversity, equity, and inclusion (DEI) work.
Knowledge of Veterans’ programs and state government organization.
Strong analytical problem‑solving skills and time‑management skills.
Proficiency in Microsoft Office Suite.
Special Requirements
Must pass a DSHS BCCU background check prior to beginning services and every two (2) years.
Must assemble, package, lift, or relocate employee files weighing up to 40 lbs.
Must have a valid driver’s license.
Work authorization without sponsorship required.
Application Process Top candidates will be contacted directly to interview for this position.
Please include the following documents with your application:
A letter of interest describing specific qualifications.
A current resume detailing applicable experience and education.
A list of at least three professional references with current telephone numbers.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
The State of Washington is an equal opportunity employer.
#J-18808-Ljbffr