Director of Facilities Condition Assessment; Facilities, Real Estate & Planning

External Applicants

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.
• Locate the "Resume/CV" document upload section at the bottom of the page.
• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees

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A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Perform comprehensive building evaluations, including Facility Condition Assessments (FCA), structural, mechanical, electrical, plumbing, HVAC, fire protection evaluations, and other asset management functions for University-owned properties. Apply knowledge of facilities condition assessment processes, technical standards, building codes, and regulatory requirements in performing both physical condition and functionality assessments. Identify, evaluate, and quantify data to support maintenance planning, prioritize facilities-related projects (capital & renewal), and sustain the overall facilities asset management program. Key partner in the strategic planning, development, and execution of capital, renovation, and renewal projects across the FR&P portfolio.

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions

• Lead the assessment of existing assets, considering their condition, maintainability, replicability, and operational requirements. This assessment will guide the collaboration with management and trade staff to determine the appropriate actions, whether it be sustainment, repair, or recapitalization, to ensure optimal operational efficiency.
• Document building deficiencies, quantify deferred maintenance backlog(s), and help develop practical life cycle forecasts.
• Perform on-site inspections of major building systems, structures, interiors/exteriors, and foundations.
• Prepare detailed FCA reports that summarize findings, including any deficiencies, immediate repairs, and long-term maintenance recommendations.
• Identify and evaluate potential risks and liabilities associated with University-owned properties.
• Oversee and maintain a structured, comprehensive, and scalable building asset management database (Asset Essentials) to include make, model, serial number, design, application, consumable PM parts, and warranty information, utilizing ASTM Uniformat II (data to also include photos and O&M manuals).
• Lead and coordinate annual review and update of information for the Design and Construction Guidelines and Equipment Standards.
• Create and facilitate annual training focused on maintaining current applicable skills associated with mechanical, electrical, plumbing, fire safety, and energy management.
• Develop and regularly review a comprehensive training curriculum for entry-level technicians and highly skilled technicians, incorporating in-person, virtual, and contractor-based initiatives.
• Develop SOPs in collaboration with area managers and leaders that outline how to perform specific tasks or routine activities to ensure tasks are performed consistently and efficiently, thereby maintaining quality control.
• Collaborate with Facilities Operations to determine building history, previous work order data (reactive/preventative), and day-to-day building operations.
• Collaborate with Business Operations on asset data to support effective work order management, strategic planning, performance tracking, and capital planning.
• Lead the Asset Administration Manager to ensure the PM program and PM tasks are thoroughly developed, instill accountability, promote training, and support quality assurance.
• Collaborate with Capital Projects & Space Strategies teams to provide technical expertise on new building/renovation projects and assist with integrating qualitative FCA needs into quantitative FFA needs to develop a comprehensive facility quality assessment (FQA).
• Partner with the construction/renovation turnover working group (TOW) to optimize the building construction transition from Capital Projects to Facilities Operations (includes functions related to predesign, design, construction, pre-occupancy, and post-occupancy).
• Assist with design reviews of drawings or specifications for capital and renewal projects.
• Assist with building inspections (as needed) during capital and renovation projects.
• Assist in the development of service contract maintenance agreements with external service providers to provide specialty services on critical campus systems.
• Perform other duties as directed by management.

Other Functions

• This position may be designated as essential personnel to support business continuity in the event of campus emergencies, disasters, or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule.
• Report all matters of safety to the appropriate Director and collaborate with the Environmental Health & Safety Department to maintain a safe and healthy work environment.

Required Education, Knowledge, Skills, Abilities

• Bachelor’s degree, with 6-10 years of experience in higher education, institutional, or similar multi-site maintenance operations, or an equivalent combination of education and experience.
• Technical knowledge of building systems and generally accepted best practices in operations and efficiency methodologies related to such systems.
• Effective verbal and written communication skills with internal and external customers and service providers.
• Research and analytical skills to solve problems within University-owned facilities.
• Ability to multitask daily, work independently, and meet productivity and quality objectives.
• Working knowledge of computerized systems/software (EAMS/CMMS) appropriate to University operations.
• Commitment to inclusiveness, diversity, dialogue, collegiality, respect, knowledge, integrity, learning, awareness, and responsiveness.
• Strong organizational, interpersonal, and employee development skills.
• Valid driver’s license with a good driving record; must be insurable.

Preferred Education, Knowledge, Skills, & Abilities

• Experience with Commercial & Industrial Mechanical equipment.
• Knowledge of the operations/maintenance of equipment, including installation/replacement.
• Technical certifications and/or licenses in a related field (e.g., CFM, FMP, GC, EC).

Accountabilities

• Supervise, develop, and manage performance of the Assistant Director of Asset Management.
• Maintain cooperative and professional working relationships with all campus areas and external resources.

Physical Requirements

• Exert up to 10 pounds of force occasionally or negligible force frequently to lift, carry, push, pull, or otherwise move objects.
• Perform climbing, balancing, stooping, kneeling, crouching, reaching, walking, and repetitive motions. Close visual acuity required. Operate in narrow aisles or passageways.

Environmental Conditions

• Work may be conducted both inside and outside.

Disclaimer

This position profile outlines the key responsibilities and performance expectations. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by their supervisor.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact or .

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