Dungarvin inc
Real Estate and Property Management Administrator
Dungarvin inc, Mendota Heights, Minnesota, United States
Real Estate and Property Management Administrator
Full-time
Compensation: USD 28.5 - USD 28.5 - hourly
ABOUT US: AtDungarvin, we are more than a provider of support services;we’rea mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976,we’vebeen dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.
Our mission is simple but powerful:respecting and responding to the choices of people in need ofsupports.This mission guides everything we do; from creating individualized service plans to building strong partnerships with families, teams, and communities.
As aDungarvinemployee,you’llbe at the heart of that mission.You’llhelp people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence.
With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time.
Join our nationwide family and let us help you achieve your unique goals and dreams.
WE OFFER:
Compensation:
$28.50/hour Fixed Rate
Work Environment :Onsite, in Mendota Heights Office.
Team Culture: Join a collaborative, detail-oriented team that values organization, accountability, responsiveness, and partnership.
Work Schedule: Typically, 8 AM – 5 PM CST, flexibility available; some travelrequired.
RetirementSavings: 401 K plan with up to 3% employer match after one year of service.
Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, long-term disability & life insurance at no cost, plus supplemental insurance options, FSA, and HSA
Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Programand access toTapcheck(get 50% of your pay before payday)
Job Mobility: Opportunities withinDungarvin’s15 states of service
Mileage Reimbursement: $0.45per mile
Job Summary As the
Real Estate & Property Management Administrator , you will provide high-level administrative and operational support to the Director of Real Estate, serving as a key liaison between tenants, vendors, brokers, and internal stakeholders. This role supports both residential and commercial properties across multiple states and plays a critical role in keeping property operations organized, compliant, and running smoothly.
You will work across property management, real estate brokerage support, and light bookkeeping functions, making this an ideal role for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in accuracy, organization, and follow-through.
WHAT YOU'LL DO: Property Management Administration
Support day-to-day residential and commercial property management activities across multiple states
Serve as a first point of contact for tenants and vendors, handling incoming communications with professionalism and urgency
Assistwith lease administration, including organizing,maintaining, and auditing lease documents and files
Track rents, expenses, loan payments, and commissions using designated software to ensure accuracy
Coordinate vendor and contractor relationships, including onboarding, vetting, and ongoing communication
Support inspections, compliance requirements, and emergency property-related issues as they arise
Broker & Listing Support
Act as the primary point of contact for Residential MLS systems, including setting up searches, tours, and market research
Manage activity within MNCAR for commercial listings, market searches, and marketing efforts
Track invoices, process payments upon approval, andmaintainaccuratefinancial records
Assistwith income and expense tracking, reporting, and partner distributions
Coordinate property tax payments and ensure continuity of property insurance coverage
Prepare year-end income and expense reports for tax accountant submission
MUST-HAVE:
Experience: 3years of administrative coordination or support experience in real estate, property management, ora relatedfield.
Technical Proficiency: ProficiencyinMicrosoft Excel, Word, and Microsoft Office
MoneyManagement:Ability to support bothoperational and financial aspectsof real estate management.
Project Management: Experience inreal estate coordination, property management, real estate administration, or executiveassistance.
NICE-TO-HAVE:
Professional certifications: Intuit QuickBooks Certified User Certificate,Microsoft Excel Certification
Real Estate Systems & Tools: Experience withQuickBooks, Yardi, MLS systems,orMNCAR.
Prior experience supportingmulti-state property portfolios.
SKILLS CRITICAL FOR SUCCESS:
Organization & Project Management:
Manages multiple properties, priorities, deadlines, and documentation with accuracy and efficiency.
Communication & Relationship Building:
Builds strong working relationships with tenants, vendors, brokers, contractors, and internal partners through clear, professional communication.
Problem Solving & Responsiveness:
Handles day-to-day issues, urgent property needs, and unexpected challenges calmly while identifying practical solutions.
Attention to Detail & Accuracy:
Ensures leases, financial tracking, reports, and records are complete, accurate, and well-maintained.
Adaptability & Change Agility:
Thrives in a dynamic environment with shifting priorities, new properties, and evolving business needs.
Customer Service Mindset:
Customer Service Mindset:Professional, responsive, and solutions-oriented with tenants, vendors, and brokers
Independent Judgment & Accountability:
Works independently, takes ownership of tasks, and follows through to completion.
Confidentiality & Professionalism:
Handles sensitive financial, lease, and business information with discretion and integrity.
WHY YOU’LL LOVE THIS ROLE: This role offers meaningfulvariety,no two days are the same.You’llgain exposure to all sides of real estate operations while working closely with experienced leadership whovalues trust, accountability, and results. If you enjoy being the go-to person, staying organized, and seeing the direct impact of your work, this role provides both stability and opportunity to grow.
At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.
The deadline for internal applications is set for two weeks from the date of the job posting.
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Full-time
Compensation: USD 28.5 - USD 28.5 - hourly
ABOUT US: AtDungarvin, we are more than a provider of support services;we’rea mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976,we’vebeen dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.
Our mission is simple but powerful:respecting and responding to the choices of people in need ofsupports.This mission guides everything we do; from creating individualized service plans to building strong partnerships with families, teams, and communities.
As aDungarvinemployee,you’llbe at the heart of that mission.You’llhelp people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence.
With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time.
Join our nationwide family and let us help you achieve your unique goals and dreams.
WE OFFER:
Compensation:
$28.50/hour Fixed Rate
Work Environment :Onsite, in Mendota Heights Office.
Team Culture: Join a collaborative, detail-oriented team that values organization, accountability, responsiveness, and partnership.
Work Schedule: Typically, 8 AM – 5 PM CST, flexibility available; some travelrequired.
RetirementSavings: 401 K plan with up to 3% employer match after one year of service.
Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, long-term disability & life insurance at no cost, plus supplemental insurance options, FSA, and HSA
Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Programand access toTapcheck(get 50% of your pay before payday)
Job Mobility: Opportunities withinDungarvin’s15 states of service
Mileage Reimbursement: $0.45per mile
Job Summary As the
Real Estate & Property Management Administrator , you will provide high-level administrative and operational support to the Director of Real Estate, serving as a key liaison between tenants, vendors, brokers, and internal stakeholders. This role supports both residential and commercial properties across multiple states and plays a critical role in keeping property operations organized, compliant, and running smoothly.
You will work across property management, real estate brokerage support, and light bookkeeping functions, making this an ideal role for someone who thrives in a fast-paced environment, enjoys variety in their work, and takes pride in accuracy, organization, and follow-through.
WHAT YOU'LL DO: Property Management Administration
Support day-to-day residential and commercial property management activities across multiple states
Serve as a first point of contact for tenants and vendors, handling incoming communications with professionalism and urgency
Assistwith lease administration, including organizing,maintaining, and auditing lease documents and files
Track rents, expenses, loan payments, and commissions using designated software to ensure accuracy
Coordinate vendor and contractor relationships, including onboarding, vetting, and ongoing communication
Support inspections, compliance requirements, and emergency property-related issues as they arise
Broker & Listing Support
Act as the primary point of contact for Residential MLS systems, including setting up searches, tours, and market research
Manage activity within MNCAR for commercial listings, market searches, and marketing efforts
Track invoices, process payments upon approval, andmaintainaccuratefinancial records
Assistwith income and expense tracking, reporting, and partner distributions
Coordinate property tax payments and ensure continuity of property insurance coverage
Prepare year-end income and expense reports for tax accountant submission
MUST-HAVE:
Experience: 3years of administrative coordination or support experience in real estate, property management, ora relatedfield.
Technical Proficiency: ProficiencyinMicrosoft Excel, Word, and Microsoft Office
MoneyManagement:Ability to support bothoperational and financial aspectsof real estate management.
Project Management: Experience inreal estate coordination, property management, real estate administration, or executiveassistance.
NICE-TO-HAVE:
Professional certifications: Intuit QuickBooks Certified User Certificate,Microsoft Excel Certification
Real Estate Systems & Tools: Experience withQuickBooks, Yardi, MLS systems,orMNCAR.
Prior experience supportingmulti-state property portfolios.
SKILLS CRITICAL FOR SUCCESS:
Organization & Project Management:
Manages multiple properties, priorities, deadlines, and documentation with accuracy and efficiency.
Communication & Relationship Building:
Builds strong working relationships with tenants, vendors, brokers, contractors, and internal partners through clear, professional communication.
Problem Solving & Responsiveness:
Handles day-to-day issues, urgent property needs, and unexpected challenges calmly while identifying practical solutions.
Attention to Detail & Accuracy:
Ensures leases, financial tracking, reports, and records are complete, accurate, and well-maintained.
Adaptability & Change Agility:
Thrives in a dynamic environment with shifting priorities, new properties, and evolving business needs.
Customer Service Mindset:
Customer Service Mindset:Professional, responsive, and solutions-oriented with tenants, vendors, and brokers
Independent Judgment & Accountability:
Works independently, takes ownership of tasks, and follows through to completion.
Confidentiality & Professionalism:
Handles sensitive financial, lease, and business information with discretion and integrity.
WHY YOU’LL LOVE THIS ROLE: This role offers meaningfulvariety,no two days are the same.You’llgain exposure to all sides of real estate operations while working closely with experienced leadership whovalues trust, accountability, and results. If you enjoy being the go-to person, staying organized, and seeing the direct impact of your work, this role provides both stability and opportunity to grow.
At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.
The deadline for internal applications is set for two weeks from the date of the job posting.
#J-18808-Ljbffr