Gfoat
Under the general direction of the Director of Finance, the Assistant Finance Director provides day-to-day operational leadership for the City’s Finance Department, with primary responsibility for day-to-day accounting functions and operational oversight of utility billing activities. This position is a hands‑on working manager in a small municipal finance environment and serves as a key partner to the Director of Finance in ensuring continuity of operations, strong internal controls, accurate financial reporting, and effective customer service.
The Assistant Finance Director serves as the primary day-to-day accounting lead for the department, supports monthly and annual close activities, assists with audit preparation and financial reporting, and helps administer financial systems and process improvements. This position performs professional-level accounting work while also supervising staff and coordinating daily workflow across multiple finance functions. The Assistant Finance Director may serve as Acting Finance Director in the Director’s absence, as assigned.
Essential Functions This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Accounting and Financial Operations
Serves as the primary day‑to‑day accounting lead for the Finance Department. Performs and oversees accounting functions including journal entries, reconciliations, account analysis, and general ledger maintenance.
Coordinates and supports monthly and year‑end close processes; reviews trial balances and identifies unusual or complex transactions.
Reviews accounts payable transactions, payroll registers, and cash deposits for accuracy, proper coding, and compliance with policies and procedures.
Assists in maintaining effective internal controls and recommends improvements to accounting processes and procedures.
Supports banking, treasury, and cash management functions, including reconciliations, wire transfers, and coordination with financial institutions.
Utility Billing Oversight and Customer Accounts
Provides operational oversight of utility billing activities, including billing cycles, adjustments, account maintenance, and cash receipting.Supports and supervises utility billing cashiers and ensures compliance with cash handling procedures, internal controls, and applicable laws, regulations, and City policies.
Reviews and assists with resolution of customer billing issues and escalations; coordinates with the Director of Finance on sensitive or high‑risk matters.
Coordinates implementation, upgrades, and ongoing administration of the City’s utility billing system in collaboration with the Director of Finance, IT, and external vendors.
Ensures utility billing processes align with applicable provisions of the Texas Local Government Code, Texas Administrative Code, Water Code, and City ordinances.
Financial Reporting, Audit, and Compliance
Assists in the preparation of the City’s Annual Comprehensive Financial Report (ACFR) and other required financial reports.
Prepares audit schedules, workpapers, and supporting documentation; serves as a primary point of contact for external auditors on assigned areas.
Coordinates annual arbitrage calculations with external consultants and provides required documentation.
Supports compliance with applicable accounting standards, including GAAP and GASB requirements.
Systems, Processes, and Training
Serves as a lead administrator for the City’s financial systems, including Tyler Munis, ensuring appropriate configuration, security, and workflow.
Participates in system upgrades, implementations, and process improvement initiatives related to finance, accounting, payroll, and utility billing.
Assists with developing and delivering training to City departments on financial procedures, cash handling, accounting controls, and best practices.
Supervision and Leadership
Provides day‑to‑day supervision of assigned Finance Department staff, which may include accounting, accounts payable, utility billing, and payroll personnel.
Assigns work, monitors workload, and ensures timely completion of tasks.
Provides coaching, guidance, and performance feedback to assigned staff; assists with onboarding and training.
Works collaboratively with the Director of Finance to maintain continuity of operations and coverage during absences or peak workload periods.
Budget Support
Assists the Director of Finance with budget development, financial analysis, and monitoring of expenditures.
Prepares supporting schedules, forecasts, and financial analyses related to the annual budget and mid‑year adjustments.
General Duties
Responds to requests for financial information from City staff, management, auditors, and the public.
Attends meetings, conferences, and training as required.
Maintains regular and reliable attendance.
Performs other related duties as assigned.
Minimum Qualifications A Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration or a closely related field from an accredited institution is required. Master’s degree preferred.
Five (5) to seven (7) years of progressively responsible experience in governmental accounting, public finance, or a closely related field is required. Experience with utility billing operations, customer accounts, or cash handling functions; working with an ERP or financial accounting system (Tyler Munis is preferred) and strong proficiency in Microsoft Excel and financial systems is required. Experience in coordinating work, mentoring staff, or serving in a senior or lead accounting role is preferred.
CPA, CPFO, or CGFO preferred but not required.
#J-18808-Ljbffr
The Assistant Finance Director serves as the primary day-to-day accounting lead for the department, supports monthly and annual close activities, assists with audit preparation and financial reporting, and helps administer financial systems and process improvements. This position performs professional-level accounting work while also supervising staff and coordinating daily workflow across multiple finance functions. The Assistant Finance Director may serve as Acting Finance Director in the Director’s absence, as assigned.
Essential Functions This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Accounting and Financial Operations
Serves as the primary day‑to‑day accounting lead for the Finance Department. Performs and oversees accounting functions including journal entries, reconciliations, account analysis, and general ledger maintenance.
Coordinates and supports monthly and year‑end close processes; reviews trial balances and identifies unusual or complex transactions.
Reviews accounts payable transactions, payroll registers, and cash deposits for accuracy, proper coding, and compliance with policies and procedures.
Assists in maintaining effective internal controls and recommends improvements to accounting processes and procedures.
Supports banking, treasury, and cash management functions, including reconciliations, wire transfers, and coordination with financial institutions.
Utility Billing Oversight and Customer Accounts
Provides operational oversight of utility billing activities, including billing cycles, adjustments, account maintenance, and cash receipting.Supports and supervises utility billing cashiers and ensures compliance with cash handling procedures, internal controls, and applicable laws, regulations, and City policies.
Reviews and assists with resolution of customer billing issues and escalations; coordinates with the Director of Finance on sensitive or high‑risk matters.
Coordinates implementation, upgrades, and ongoing administration of the City’s utility billing system in collaboration with the Director of Finance, IT, and external vendors.
Ensures utility billing processes align with applicable provisions of the Texas Local Government Code, Texas Administrative Code, Water Code, and City ordinances.
Financial Reporting, Audit, and Compliance
Assists in the preparation of the City’s Annual Comprehensive Financial Report (ACFR) and other required financial reports.
Prepares audit schedules, workpapers, and supporting documentation; serves as a primary point of contact for external auditors on assigned areas.
Coordinates annual arbitrage calculations with external consultants and provides required documentation.
Supports compliance with applicable accounting standards, including GAAP and GASB requirements.
Systems, Processes, and Training
Serves as a lead administrator for the City’s financial systems, including Tyler Munis, ensuring appropriate configuration, security, and workflow.
Participates in system upgrades, implementations, and process improvement initiatives related to finance, accounting, payroll, and utility billing.
Assists with developing and delivering training to City departments on financial procedures, cash handling, accounting controls, and best practices.
Supervision and Leadership
Provides day‑to‑day supervision of assigned Finance Department staff, which may include accounting, accounts payable, utility billing, and payroll personnel.
Assigns work, monitors workload, and ensures timely completion of tasks.
Provides coaching, guidance, and performance feedback to assigned staff; assists with onboarding and training.
Works collaboratively with the Director of Finance to maintain continuity of operations and coverage during absences or peak workload periods.
Budget Support
Assists the Director of Finance with budget development, financial analysis, and monitoring of expenditures.
Prepares supporting schedules, forecasts, and financial analyses related to the annual budget and mid‑year adjustments.
General Duties
Responds to requests for financial information from City staff, management, auditors, and the public.
Attends meetings, conferences, and training as required.
Maintains regular and reliable attendance.
Performs other related duties as assigned.
Minimum Qualifications A Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration or a closely related field from an accredited institution is required. Master’s degree preferred.
Five (5) to seven (7) years of progressively responsible experience in governmental accounting, public finance, or a closely related field is required. Experience with utility billing operations, customer accounts, or cash handling functions; working with an ERP or financial accounting system (Tyler Munis is preferred) and strong proficiency in Microsoft Excel and financial systems is required. Experience in coordinating work, mentoring staff, or serving in a senior or lead accounting role is preferred.
CPA, CPFO, or CGFO preferred but not required.
#J-18808-Ljbffr