Atrium Health
Position Summary
The Event Coordinator plans or supports the execution of Dean’s Office and executive events across the Advocate Health enterprise. The role manages logistics, vendor coordination, and event‑day operations for a variety of internal and external engagements. The Coordinator plays a key role in ensuring seamless experiences for stakeholders and contributes to the Wake Forest University School of Medicine by creating impactful experiences on behalf of the Dean and the Dean’s Office. Key Responsibilities
Plan and execute assigned events such as coffee hours, welcome receptions, internal office gatherings, and departmental meet & greets. Manage logistics including venue booking, catering, AV coordination, signage, setup/breakdown, and other critical tasks. Support RSVP tracking, guest communications, and event‑day troubleshooting. Assist with swag and branded merchandise inventory, ordering, and distribution. Maintain timelines and deliverables for assigned events. Recruit and manage volunteers for event support. Collaborate with supervisor on strategic initiatives and process documentation. Coordinate events on behalf of the Dean in partnership with School of Medicine and enterprise entities. Develop and track budgets for assigned events. Execute events at Winston‑Salem and Charlotte campuses as needed, including intermittent even and weekend events. Experience Required
Experience in planning, coordinating, and promoting special events ideal. Bachelor's Degree Required. Knowledge, Skills & Abilities Required
Demonstrated success managing multiple projects or events. Strong organizational and planning skills that include the ability to budget time, set priorities, and multi‑task to reach set goals and objectives. Ability to negotiate contracts and supervise vendor relationships to ensure the effective outcome of events. Excellent interpersonal and communication skills. Proficiency in the Microsoft Office Suite or similar products. Ability to work weekend and evening hours to support and coordinate event activities. Comfortable working in a fast‑paced, cross‑functional environment. Physical Requirements and Working Conditions
This position requires some travel so there will be exposure to weather and road conditions. Operates all equipment necessary to perform the job. Exposed to a normal office environment. Commitment to You
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well‑being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training. Premium pay such as shift, on call, and more based on a teammate's job. Incentive pay for select positions. Opportunity for annual increases based on performance. Benefits and more
Paid Time Off programs. Health and welfare benefits such as medical, dental, vision, life, and short‑ and long‑term disability. Flexible Spending Accounts for eligible health care and dependent care expenses. Family benefits such as adoption assistance and paid parental leave. Defined contribution retirement plans with employer match and other financial wellness programs. Educational Assistance Program. About Advocate Health
Advocate Health is the third‑largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value‑based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. Pay Range $30.70 - $46.05
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The Event Coordinator plans or supports the execution of Dean’s Office and executive events across the Advocate Health enterprise. The role manages logistics, vendor coordination, and event‑day operations for a variety of internal and external engagements. The Coordinator plays a key role in ensuring seamless experiences for stakeholders and contributes to the Wake Forest University School of Medicine by creating impactful experiences on behalf of the Dean and the Dean’s Office. Key Responsibilities
Plan and execute assigned events such as coffee hours, welcome receptions, internal office gatherings, and departmental meet & greets. Manage logistics including venue booking, catering, AV coordination, signage, setup/breakdown, and other critical tasks. Support RSVP tracking, guest communications, and event‑day troubleshooting. Assist with swag and branded merchandise inventory, ordering, and distribution. Maintain timelines and deliverables for assigned events. Recruit and manage volunteers for event support. Collaborate with supervisor on strategic initiatives and process documentation. Coordinate events on behalf of the Dean in partnership with School of Medicine and enterprise entities. Develop and track budgets for assigned events. Execute events at Winston‑Salem and Charlotte campuses as needed, including intermittent even and weekend events. Experience Required
Experience in planning, coordinating, and promoting special events ideal. Bachelor's Degree Required. Knowledge, Skills & Abilities Required
Demonstrated success managing multiple projects or events. Strong organizational and planning skills that include the ability to budget time, set priorities, and multi‑task to reach set goals and objectives. Ability to negotiate contracts and supervise vendor relationships to ensure the effective outcome of events. Excellent interpersonal and communication skills. Proficiency in the Microsoft Office Suite or similar products. Ability to work weekend and evening hours to support and coordinate event activities. Comfortable working in a fast‑paced, cross‑functional environment. Physical Requirements and Working Conditions
This position requires some travel so there will be exposure to weather and road conditions. Operates all equipment necessary to perform the job. Exposed to a normal office environment. Commitment to You
Advocate Health offers a comprehensive suite of Total Rewards: benefits and well‑being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training. Premium pay such as shift, on call, and more based on a teammate's job. Incentive pay for select positions. Opportunity for annual increases based on performance. Benefits and more
Paid Time Off programs. Health and welfare benefits such as medical, dental, vision, life, and short‑ and long‑term disability. Flexible Spending Accounts for eligible health care and dependent care expenses. Family benefits such as adoption assistance and paid parental leave. Defined contribution retirement plans with employer match and other financial wellness programs. Educational Assistance Program. About Advocate Health
Advocate Health is the third‑largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value‑based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. Pay Range $30.70 - $46.05
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