Spencer Fane LLP
REPORTS TO:
Regional Office Administrator
POSITION SUMMARY: This role is responsible for providing paralegal support to multiple attorneys, keeping in compliance with statutory requirements within the prosecution side of our firm-wide Intellectual Property practice group. It requires a confident and professional individual with good organizational skills and writing ability. Spencer Fane offers an excellent benefits package and an opportunity to work in a challenging and collaborative environment.
COMPENSATION: At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the hourly rate for this position to be between $43.00 and $46.35.
PRIMARY RESPONSIBILITIES:
Prepare all documentation for patent and trademark applications, including Powers of Attorney, Oaths, Declarations, and specimens.
E-file patent and trademark applications with the United States Patent and Trademark Office (USPTO).
Review and analyze all communications from the USPTO.
Docket all incoming and outgoing communications with the USPTO.
Draft correspondence to clients and to foreign associates.
Communicate professionally, productively, and efficiently with clients, contacts, attorneys, other paralegals, all other Firm workers, and all others.
Provide support to litigation attorneys with drafting, research, document review/analysis, preparing productions, preparing for hearings, depositions and trials, and live trial support.
Review, gather, and organize client documents from production to discovery.
Search Internet and/or specific sites to gather information or documents requested by attorneys to make the attorney's job easier and more efficient.
Assist attorneys in identifying experts for use in case defense.
Participate in trial preparation and mediations as needed.
Research and summarize records, as needed, to assist in data gathering, including organizing of information in databases.
Ensure regulatory compliance: assist firm's attorneys and clients to maintain compliance with ERISA, IRS, DOL, PBGC, CMS, and other regulatory requirements.
As directed or as necessary/desirable, lead or participate in meetings and phone calls using remote participation technology (such as, without limitation, Zoom, Teams, etc.).
Prepare documents and docket deadlines for meetings, court filings, etc. Follow up with the attorney to ensure that deadlines are being met.
Coordinate meetings, including scheduling, drafting minutes, drafting meeting agendas, and creating meeting packets.
Meet with clients and attorneys to execute documents, and work closely with clients, explaining processes to clients and assembling relevant information for attorneys.
Check citations, proofread documents, and collect exhibits.
Perform general administrative tasks such as mailings, file retrieval, handling service payments, filing emails, etc. as needed.
Prepare signature page packets, assist with closing, and prepare closing binders.
Track and record time to ensure services provided are appropriately charged.
1400 billable hours annual requirement.
QUALIFICATIONS:
Education:
Undergraduate degree and/or paralegal certificate required
EXPERIENCE, SKILLS & COMPETENCIES:
Experience:
Minimum of three (3) years of experience in a legal setting (law firm or in-house legal department) required. 2+ years of exposure to intellectual property law patent prosecution is highly preferred.
Technical Skills:
Working knowledge of Microsoft Office (Word, Outlook, Excel); experience with document management systems and Adobe Acrobat preferred.
Organizational & Time Management Skills:
Ability to organize files, manage routine administrative tasks, and handle multiple assignments while meeting deadlines in a fast-paced environment.
Judgment, Initiative & Prioritization:
Applies sound judgment, initiative, and basic prioritization skills to complete assigned tasks accurately and on time, following established procedures.
Communication & Collaboration:
Clear and professional verbal and written communication skills; ability to work effectively with attorneys, paralegals, clients, and administrative staff.
Confidentiality & Professionalism:
Demonstrates discretion, professionalism, and respect for confidentiality when handling sensitive information.
SUPERVISORY RESPONSIBILITY: WORKING CONDITIONS:
Primarily performed in an office environment with frequent interaction across attorneys, paralegals, and administrative teams.
Occasional travel to court, other office locations, or external administrative sites may be required.
Work hours are generally standard business hours; occasional evenings or weekends may be required to meet deadlines or support urgent matters.
Fast-paced, collaborative environment requiring adaptability, strong attention to detail, and effective prioritization.
PHYSICAL REQUIREMENTS:
Regularly required to sit, stand, or walk for extended periods while performing administrative duties.
Ability to lift and carry up to 25 lbs. for filing, document handling, or office materials.
Ability to perform repetitive motions, including typing, filing, and scanning.
Occasional bending, reaching, and handling of office equipment.
Adequate visual and auditory ability to accurately review legal documents, read computer screens, printed materials, and communicate effectively.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.
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POSITION SUMMARY: This role is responsible for providing paralegal support to multiple attorneys, keeping in compliance with statutory requirements within the prosecution side of our firm-wide Intellectual Property practice group. It requires a confident and professional individual with good organizational skills and writing ability. Spencer Fane offers an excellent benefits package and an opportunity to work in a challenging and collaborative environment.
COMPENSATION: At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the hourly rate for this position to be between $43.00 and $46.35.
PRIMARY RESPONSIBILITIES:
Prepare all documentation for patent and trademark applications, including Powers of Attorney, Oaths, Declarations, and specimens.
E-file patent and trademark applications with the United States Patent and Trademark Office (USPTO).
Review and analyze all communications from the USPTO.
Docket all incoming and outgoing communications with the USPTO.
Draft correspondence to clients and to foreign associates.
Communicate professionally, productively, and efficiently with clients, contacts, attorneys, other paralegals, all other Firm workers, and all others.
Provide support to litigation attorneys with drafting, research, document review/analysis, preparing productions, preparing for hearings, depositions and trials, and live trial support.
Review, gather, and organize client documents from production to discovery.
Search Internet and/or specific sites to gather information or documents requested by attorneys to make the attorney's job easier and more efficient.
Assist attorneys in identifying experts for use in case defense.
Participate in trial preparation and mediations as needed.
Research and summarize records, as needed, to assist in data gathering, including organizing of information in databases.
Ensure regulatory compliance: assist firm's attorneys and clients to maintain compliance with ERISA, IRS, DOL, PBGC, CMS, and other regulatory requirements.
As directed or as necessary/desirable, lead or participate in meetings and phone calls using remote participation technology (such as, without limitation, Zoom, Teams, etc.).
Prepare documents and docket deadlines for meetings, court filings, etc. Follow up with the attorney to ensure that deadlines are being met.
Coordinate meetings, including scheduling, drafting minutes, drafting meeting agendas, and creating meeting packets.
Meet with clients and attorneys to execute documents, and work closely with clients, explaining processes to clients and assembling relevant information for attorneys.
Check citations, proofread documents, and collect exhibits.
Perform general administrative tasks such as mailings, file retrieval, handling service payments, filing emails, etc. as needed.
Prepare signature page packets, assist with closing, and prepare closing binders.
Track and record time to ensure services provided are appropriately charged.
1400 billable hours annual requirement.
QUALIFICATIONS:
Education:
Undergraduate degree and/or paralegal certificate required
EXPERIENCE, SKILLS & COMPETENCIES:
Experience:
Minimum of three (3) years of experience in a legal setting (law firm or in-house legal department) required. 2+ years of exposure to intellectual property law patent prosecution is highly preferred.
Technical Skills:
Working knowledge of Microsoft Office (Word, Outlook, Excel); experience with document management systems and Adobe Acrobat preferred.
Organizational & Time Management Skills:
Ability to organize files, manage routine administrative tasks, and handle multiple assignments while meeting deadlines in a fast-paced environment.
Judgment, Initiative & Prioritization:
Applies sound judgment, initiative, and basic prioritization skills to complete assigned tasks accurately and on time, following established procedures.
Communication & Collaboration:
Clear and professional verbal and written communication skills; ability to work effectively with attorneys, paralegals, clients, and administrative staff.
Confidentiality & Professionalism:
Demonstrates discretion, professionalism, and respect for confidentiality when handling sensitive information.
SUPERVISORY RESPONSIBILITY: WORKING CONDITIONS:
Primarily performed in an office environment with frequent interaction across attorneys, paralegals, and administrative teams.
Occasional travel to court, other office locations, or external administrative sites may be required.
Work hours are generally standard business hours; occasional evenings or weekends may be required to meet deadlines or support urgent matters.
Fast-paced, collaborative environment requiring adaptability, strong attention to detail, and effective prioritization.
PHYSICAL REQUIREMENTS:
Regularly required to sit, stand, or walk for extended periods while performing administrative duties.
Ability to lift and carry up to 25 lbs. for filing, document handling, or office materials.
Ability to perform repetitive motions, including typing, filing, and scanning.
Occasional bending, reaching, and handling of office equipment.
Adequate visual and auditory ability to accurately review legal documents, read computer screens, printed materials, and communicate effectively.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.
#J-18808-Ljbffr