Woodcraft Rangers
Marketing & Communications Project Manager
Woodcraft Rangers, Los Angeles, California, United States, 90079
Overview
Job Title: Marketing & Communications Project Manager Reports To: Senior Director of Marketing and Communications Status: Full-time; Exempt Salary: $75,000 Who We Are
Woodcraft Rangers opened its doors in 1922 in Los Angeles and guides young people as they explore pathways to purposeful lives. The organization is inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Woodcraft Rangers has a history of making a significant impact in the greater Los Angeles area and serves youth ages 4-18 across 110+ Title I schools in LA County. What We Do
Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. Services have expanded to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Lifecraft supports college and career advancement for approximately 1,000 staff. Ideal Candidate
The ideal candidate is highly organized, proactive, and thrives in a creative, fast-paced environment. You organize, track details, meet deadlines, translate ideas into actionable project plans, communicate clearly, coordinate effectively, and ensure every deliverable is on-brand, on-budget, and on-time. Why Work for Woodcraft Rangers
Paid vacation & sick time Health Benefits 403(b) retirement Pet insurance Lifecraft Upward mobility Career development The opportunity to create a lasting positive impact on youth within your community. Role Overview
The Marketing & Communications Project Manager owns the execution and delivery of creative projects across the Marketing & Communications department — including video, photography, and collateral production. This role maintains the master MarComms project calendar, coordinates internal stakeholders and external contractors, manages scopes and invoicing, facilitates cross-departmental meetings, and ensures all projects meet Woodcraft Rangers’ quality and brand standards. This position collaborates with the Senior Director of Marketing & Communications, Camp Marketing Director, Director of Brand Creative, Marketing & Communications Manager, and Strategy Coordinator as needed. It also partners with Programs, Development, and Operations to ensure timely content delivery. Responsibilities
Maintain and operate the master MarComms project calendar (campaigns, shoots, launches, deadlines, distribution). Intake and translate marketing requests into clear creative briefs, timelines, deliverables, and approval gates. Manage end-to-end creative projects (video, photo, print & digital collateral): timeline creation, assign tasks, milestone tracking, feedback loop, resource allocation, and final delivery. Liaise with and manage relationships with creative contractors and vendors (producers, videographers, photographers, designers, creative agencies); negotiate scopes, manage contracts, submit invoices and track approvals. Own contractor scopes of work and ensure alignment between creative brief, budget, and deliverables; coordinate signature/contract routing with Legal/Finance as needed. Track budgets at the project level and flag variances early; coordinate with Finance on purchase orders and invoicing workflows. Serve as the primary internal project contact: run kickoff meetings, inter-dept. check-ins, production schedules, feedback cycles, and stakeholder status updates. Enforce brand standards and quality control — review assets for brand alignment, messaging accuracy, and production quality before final approvals. Facilitate translation of content into multiple languages (including Spanish, Mandarin, and Armenian) as needed; coordinate with vendors to ensure accuracy, cultural responsiveness, and timely delivery; maintain an asset library and production documentation. Manage post-production workflows: approvals, captioning/subtitles, file encoding, distribution, and archival. Surface schedule or scope risks proactively and propose mitigation options to leadership and key stakeholders. Facilitate cross-departmental collaboration (Programs, Development, Operations) to ensure marketing timelines and priorities are coordinated. Produce simple project reports and post-mortems to document learnings and improve production efficiency. Success Metrics / KPIs (first 12 months)
On-time delivery rate for creative projects (target ≥ 90%). Project budget variance (target within ±10% of budget). Stakeholder satisfaction score (post-project feedback). Number of projects delivered per quarter and average cycle time from brief to final asset. Invoice processing time and % of invoices reconciled without dispute. Asset reuse rate across channels. Qualifications
3+ years of project or production management experience in marketing, communications, creative agency, or in-house creative team. Experience managing video and photography productions and collateral workflows. Solid written and verbal communication; excellent at briefs and status reports. Experience working with freelance creative contractors and negotiating scopes and invoices. Strong organizational skills and ability to manage multiple projects and deadlines. Comfort with project management tools and basic familiarity with creative tools/file types. Basic budgeting skills and experience coordinating invoice processes with finance. Collaborative mindset and ability to work cross-departmentally with minimal supervision. Ability to provide and receive feedback and a commitment to continuous improvement. Commitment to equity and mission-driven communications. Preferred Qualifications
Understanding of mission-driven or social impact storytelling Hands-on familiarity with production technicalities and ability to speak with vendors Experience maintaining digital asset management systems or organized shared drives Basic knowledge of copyright, usage rights, and media release processes Skills
Exceptional planner and multitasker — keeps projects moving without micromanaging. Strong communicator and active listener — translates stakeholder needs into concise creative direction. Detail-oriented — enforces quality control and protects brand integrity. Calm under pressure and decisive when timelines compress. Negotiator — secures fair, clear scopes and defends budget boundaries. Solutions-oriented and data-informed: uses post-mortems to improve processes. Physical Demands
In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions: Frequent standing is required during working hours Travel across the Greater Los Angeles area several times a month Regular use of hands for computer work and handling objects Occasionally lift/move up to 40 pounds Reasonable accommodation is available for individuals with disabilities Work Environment
We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations. This position operates in environments typical of the following: regular computer monitor use, standard office noise, and stable internet for remote work. Status: Full-time; Exempt Salary: $75,000 annually Hours & Location
Hours: Mondays–Fridays, 9am–5pm. Hybrid schedule with periodic in-person production days at Downtown LA and West Covina offices. Some early mornings/late evenings may occur during shoots or events. Occasional travel to production locations as required. Location: Los Angeles (Little Tokyo Office) Equal Employment Opportunity Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions, age, national origin, ancestry, sexual orientation, gender identity and expression, marital status, veteran status, disability, or any other protected classification. We also prohibit discrimination based on perception of these characteristics.
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Job Title: Marketing & Communications Project Manager Reports To: Senior Director of Marketing and Communications Status: Full-time; Exempt Salary: $75,000 Who We Are
Woodcraft Rangers opened its doors in 1922 in Los Angeles and guides young people as they explore pathways to purposeful lives. The organization is inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Woodcraft Rangers has a history of making a significant impact in the greater Los Angeles area and serves youth ages 4-18 across 110+ Title I schools in LA County. What We Do
Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. Services have expanded to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Lifecraft supports college and career advancement for approximately 1,000 staff. Ideal Candidate
The ideal candidate is highly organized, proactive, and thrives in a creative, fast-paced environment. You organize, track details, meet deadlines, translate ideas into actionable project plans, communicate clearly, coordinate effectively, and ensure every deliverable is on-brand, on-budget, and on-time. Why Work for Woodcraft Rangers
Paid vacation & sick time Health Benefits 403(b) retirement Pet insurance Lifecraft Upward mobility Career development The opportunity to create a lasting positive impact on youth within your community. Role Overview
The Marketing & Communications Project Manager owns the execution and delivery of creative projects across the Marketing & Communications department — including video, photography, and collateral production. This role maintains the master MarComms project calendar, coordinates internal stakeholders and external contractors, manages scopes and invoicing, facilitates cross-departmental meetings, and ensures all projects meet Woodcraft Rangers’ quality and brand standards. This position collaborates with the Senior Director of Marketing & Communications, Camp Marketing Director, Director of Brand Creative, Marketing & Communications Manager, and Strategy Coordinator as needed. It also partners with Programs, Development, and Operations to ensure timely content delivery. Responsibilities
Maintain and operate the master MarComms project calendar (campaigns, shoots, launches, deadlines, distribution). Intake and translate marketing requests into clear creative briefs, timelines, deliverables, and approval gates. Manage end-to-end creative projects (video, photo, print & digital collateral): timeline creation, assign tasks, milestone tracking, feedback loop, resource allocation, and final delivery. Liaise with and manage relationships with creative contractors and vendors (producers, videographers, photographers, designers, creative agencies); negotiate scopes, manage contracts, submit invoices and track approvals. Own contractor scopes of work and ensure alignment between creative brief, budget, and deliverables; coordinate signature/contract routing with Legal/Finance as needed. Track budgets at the project level and flag variances early; coordinate with Finance on purchase orders and invoicing workflows. Serve as the primary internal project contact: run kickoff meetings, inter-dept. check-ins, production schedules, feedback cycles, and stakeholder status updates. Enforce brand standards and quality control — review assets for brand alignment, messaging accuracy, and production quality before final approvals. Facilitate translation of content into multiple languages (including Spanish, Mandarin, and Armenian) as needed; coordinate with vendors to ensure accuracy, cultural responsiveness, and timely delivery; maintain an asset library and production documentation. Manage post-production workflows: approvals, captioning/subtitles, file encoding, distribution, and archival. Surface schedule or scope risks proactively and propose mitigation options to leadership and key stakeholders. Facilitate cross-departmental collaboration (Programs, Development, Operations) to ensure marketing timelines and priorities are coordinated. Produce simple project reports and post-mortems to document learnings and improve production efficiency. Success Metrics / KPIs (first 12 months)
On-time delivery rate for creative projects (target ≥ 90%). Project budget variance (target within ±10% of budget). Stakeholder satisfaction score (post-project feedback). Number of projects delivered per quarter and average cycle time from brief to final asset. Invoice processing time and % of invoices reconciled without dispute. Asset reuse rate across channels. Qualifications
3+ years of project or production management experience in marketing, communications, creative agency, or in-house creative team. Experience managing video and photography productions and collateral workflows. Solid written and verbal communication; excellent at briefs and status reports. Experience working with freelance creative contractors and negotiating scopes and invoices. Strong organizational skills and ability to manage multiple projects and deadlines. Comfort with project management tools and basic familiarity with creative tools/file types. Basic budgeting skills and experience coordinating invoice processes with finance. Collaborative mindset and ability to work cross-departmentally with minimal supervision. Ability to provide and receive feedback and a commitment to continuous improvement. Commitment to equity and mission-driven communications. Preferred Qualifications
Understanding of mission-driven or social impact storytelling Hands-on familiarity with production technicalities and ability to speak with vendors Experience maintaining digital asset management systems or organized shared drives Basic knowledge of copyright, usage rights, and media release processes Skills
Exceptional planner and multitasker — keeps projects moving without micromanaging. Strong communicator and active listener — translates stakeholder needs into concise creative direction. Detail-oriented — enforces quality control and protects brand integrity. Calm under pressure and decisive when timelines compress. Negotiator — secures fair, clear scopes and defends budget boundaries. Solutions-oriented and data-informed: uses post-mortems to improve processes. Physical Demands
In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions: Frequent standing is required during working hours Travel across the Greater Los Angeles area several times a month Regular use of hands for computer work and handling objects Occasionally lift/move up to 40 pounds Reasonable accommodation is available for individuals with disabilities Work Environment
We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations. This position operates in environments typical of the following: regular computer monitor use, standard office noise, and stable internet for remote work. Status: Full-time; Exempt Salary: $75,000 annually Hours & Location
Hours: Mondays–Fridays, 9am–5pm. Hybrid schedule with periodic in-person production days at Downtown LA and West Covina offices. Some early mornings/late evenings may occur during shoots or events. Occasional travel to production locations as required. Location: Los Angeles (Little Tokyo Office) Equal Employment Opportunity Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions, age, national origin, ancestry, sexual orientation, gender identity and expression, marital status, veteran status, disability, or any other protected classification. We also prohibit discrimination based on perception of these characteristics.
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