TalentoHC
Overview
The C-Level Executive Assistant will provide comprehensive administrative support to three C-suite executives, ensuring smooth day-to-day operations and acting as a key partner in managing their professional responsibilities. This role requires a high level of discretion, strong organizational skills, and the ability to handle confidential and sensitive information with professionalism. Responsibilities
Provide high-level administrative support to three C-suite executives, ensuring effective management of their schedules and priorities. Draft and prepare various documents, including letters, memos, invoices, reports, and presentations. Coordinate complex scheduling, including meetings, appointments, and conference room bookings. Ensure all preparations are completed in advance, and follow-up tasks are efficiently managed. Organize domestic and international travel arrangements, including flights, hotels, transportation, and itineraries. Assist with office-related tasks, such as maintaining records, ordering food and beverages, and performing basic bookkeeping as required. Run office-related errands and fulfill special requests from executives, as needed. Work with the executive team to organize and coordinate daily lunches for the C-suite. Exercise discretion and maintain the highest level of confidentiality when handling sensitive information. Perform other tasks or special projects as directed by the executives, ensuring all deadlines are met. Requirements
High school diploma required, Bachelor’s degree in Business Administration or related field preferred. 5-10 years of executive assistant experience Preferably experience with executive travel. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type a minimum of 50 words per minute. Extremely proficient with Microsoft Office, Google Suite, or similar software. Must have demonstrated experience in managing travel and supporting C-suite executives. Must be detail-oriented and able to maintain strict confidentiality. Effective problem solver and critical thinker; proactive in resolving issues. Ability to cultivate and foster strong working relationships. Ability to deal effectively with diverse individuals at all organizational levels in a professional manner. Contract-to-hire position About Talento Human Capital (TalentoHC): TalentoHC is a leading talent acquisition, executive search, and human capital consulting partner, dedicated to helping our clients build their best teams yet. Our success is driven by our unwavering commitment to fostering an inclusive and diverse workforce, embracing individuals from various backgrounds, perspectives, and skills. Talento Human Capital is an equal opportunity employer. People + Passion + Perseverance = Progress.
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The C-Level Executive Assistant will provide comprehensive administrative support to three C-suite executives, ensuring smooth day-to-day operations and acting as a key partner in managing their professional responsibilities. This role requires a high level of discretion, strong organizational skills, and the ability to handle confidential and sensitive information with professionalism. Responsibilities
Provide high-level administrative support to three C-suite executives, ensuring effective management of their schedules and priorities. Draft and prepare various documents, including letters, memos, invoices, reports, and presentations. Coordinate complex scheduling, including meetings, appointments, and conference room bookings. Ensure all preparations are completed in advance, and follow-up tasks are efficiently managed. Organize domestic and international travel arrangements, including flights, hotels, transportation, and itineraries. Assist with office-related tasks, such as maintaining records, ordering food and beverages, and performing basic bookkeeping as required. Run office-related errands and fulfill special requests from executives, as needed. Work with the executive team to organize and coordinate daily lunches for the C-suite. Exercise discretion and maintain the highest level of confidentiality when handling sensitive information. Perform other tasks or special projects as directed by the executives, ensuring all deadlines are met. Requirements
High school diploma required, Bachelor’s degree in Business Administration or related field preferred. 5-10 years of executive assistant experience Preferably experience with executive travel. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type a minimum of 50 words per minute. Extremely proficient with Microsoft Office, Google Suite, or similar software. Must have demonstrated experience in managing travel and supporting C-suite executives. Must be detail-oriented and able to maintain strict confidentiality. Effective problem solver and critical thinker; proactive in resolving issues. Ability to cultivate and foster strong working relationships. Ability to deal effectively with diverse individuals at all organizational levels in a professional manner. Contract-to-hire position About Talento Human Capital (TalentoHC): TalentoHC is a leading talent acquisition, executive search, and human capital consulting partner, dedicated to helping our clients build their best teams yet. Our success is driven by our unwavering commitment to fostering an inclusive and diverse workforce, embracing individuals from various backgrounds, perspectives, and skills. Talento Human Capital is an equal opportunity employer. People + Passion + Perseverance = Progress.
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