Position Summary
We are seeking a motivated, detail-oriented Marketing Support Coordinator who will play a key role in supporting our marketing and business development efforts while also serving as the welcoming first point of contact for our office. This position is ideal for someone who enjoys marketing coordination, content support, and CRM-based campaign work, while also thriving in a people-facing office environment. This role blends marketing operations, sales support, and customer onboarding with light front desk and administrative responsibilities. The Marketing Support Coordinator will work closely with sales and leadership teams to help execute marketing initiatives, maintain client data, support digital platforms, and enhance the overall client experience.
Key Responsibilities Marketing & Business Development Support (Primary Focus)
Assist with the execution of internal and external marketing initiatives, including:
Preparing and distributing marketing materials
Supporting email campaigns, newsletters, and internal communications
Updating marketing contact lists, databases, and audience segments
Support sales team members with marketing-related and administrative tasks
Assist with onboarding new customers, including documentation, welcome materials, and follow-up communications
Learn and support use of the company’s Sales CRM system (HubSpot), including:
Task tracking and workflow management
Marketing campaigns and reporting
Social media posting and coordination
Help maintain and update website content, promotions, and basic page edits (training provided)
Track marketing activities and assist with reporting and organization of campaign efforts
Front Desk & Administrative Support (Secondary Focus)
Answer and route incoming phone calls in a professional and courteous manner
Greet and assist visitors, clients, and vendors, ensuring a positive first impression
Receive, sort, and distribute incoming mail and packages
Maintain front desk coverage and a welcoming, organized office environment
Perform general administrative tasks such as filing, data entry, document preparation, and record maintenance
Qualifications
High school diploma or equivalent; Associate degree or coursework in Marketing, Communications, or Business preferred
Prior experience or education in marketing, communications, or digital content support
Experience supporting sales teams or working in a client-facing role
Interest in website management, digital content updates, or social media coordination
Proficiency with Microsoft Word, Excel, Outlook, and general computer systems
Familiarity with CRM systems (HubSpot) or marketing platforms (Applied Marketing Automation); training provided if needed
Self-starter mindset with a willingness to learn new tools, systems, and marketing processes
Professional, friendly demeanor with excellent customer service skills
Strong verbal and written communication skills
Strong organizational skills and attention to detail
Ability to manage multiple tasks and priorities in a fast-paced office environment
Ability to pass a criminal background check, as permitted by law
Hours Monday-Friday, 8:30am-4:30pm
Salary Commensurate with Experience
Vision Insurance
Company Paid Disability Insurance
Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
401(k) with Safe Harbor Match
Paid Time Off
Paid Holidays
No Solicitation Notification to Agencies: Please note that Keystone Agency Partners and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone Agency Partners will not consider or approve payment to any third parties for hires made.
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Key Responsibilities Marketing & Business Development Support (Primary Focus)
Assist with the execution of internal and external marketing initiatives, including:
Preparing and distributing marketing materials
Supporting email campaigns, newsletters, and internal communications
Updating marketing contact lists, databases, and audience segments
Support sales team members with marketing-related and administrative tasks
Assist with onboarding new customers, including documentation, welcome materials, and follow-up communications
Learn and support use of the company’s Sales CRM system (HubSpot), including:
Task tracking and workflow management
Marketing campaigns and reporting
Social media posting and coordination
Help maintain and update website content, promotions, and basic page edits (training provided)
Track marketing activities and assist with reporting and organization of campaign efforts
Front Desk & Administrative Support (Secondary Focus)
Answer and route incoming phone calls in a professional and courteous manner
Greet and assist visitors, clients, and vendors, ensuring a positive first impression
Receive, sort, and distribute incoming mail and packages
Maintain front desk coverage and a welcoming, organized office environment
Perform general administrative tasks such as filing, data entry, document preparation, and record maintenance
Qualifications
High school diploma or equivalent; Associate degree or coursework in Marketing, Communications, or Business preferred
Prior experience or education in marketing, communications, or digital content support
Experience supporting sales teams or working in a client-facing role
Interest in website management, digital content updates, or social media coordination
Proficiency with Microsoft Word, Excel, Outlook, and general computer systems
Familiarity with CRM systems (HubSpot) or marketing platforms (Applied Marketing Automation); training provided if needed
Self-starter mindset with a willingness to learn new tools, systems, and marketing processes
Professional, friendly demeanor with excellent customer service skills
Strong verbal and written communication skills
Strong organizational skills and attention to detail
Ability to manage multiple tasks and priorities in a fast-paced office environment
Ability to pass a criminal background check, as permitted by law
Hours Monday-Friday, 8:30am-4:30pm
Salary Commensurate with Experience
Vision Insurance
Company Paid Disability Insurance
Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
401(k) with Safe Harbor Match
Paid Time Off
Paid Holidays
No Solicitation Notification to Agencies: Please note that Keystone Agency Partners and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone Agency Partners will not consider or approve payment to any third parties for hires made.
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