Contract Specialist I - Senior
San Antonio River Authority, San Antonio, Texas, United States, 78208
YAssists the Procurement/Contracting team with contracting and procurement functions of the River Authority, while following applicable laws, policies and procedures and ensure compliance. Manages vendor registration. Receives and processes employee requests for business cards and Procurement Cards.
Safety is #1 at the River Authority: We expect every employee: 1) Strictly follow safety policies, rules, and safe work methods. 2) Promptly correct or report safety hazards or unsafe conditions. Immediately report injuries for prompt diagnosis and treatment. 3) Make regular suggestions for safety process improvements to support continuous safety improvement.
Essential Duties & Responsibilities
on.Prepare, under the mentorship and direction of the Team Lead, low-risk contracts, for routine goods and services using established templates, extensions, modifications and amendments, supplemental funding requests, key personnel notifications, close-outs, and other actions are handled promptly.
ly.Administer third-party contract software(s) and ensure contract compliance and SWMBE reporting.
ng.Ability to collect data from various systems and display in meaningful form or reports and take appropriate action in updating system with collected data. Includes use of Microsoft Excel or working with internal resources to develop repor ts.Reviews.
repProcessing of contract actions from entry to execution to include but not limited to manual entries into Agency’s financial software system and electronic signature systems under the mentorship and direction of the Team Le ad.
ad.Ensures purchasing policies and procedures are followed by the River Authority staff.
Communicates with internal/external stakeholders concerning procurement and contract matters. Provides guidance and takes appropriate action as needed.
es.Manages insurance certificat es.Ensure contracting files are complete and meets record retention requirements.
ts.Consults with Team Lead/Procurement Supervisor to verify legal sufficiency of contracts and agreemen ts. Provides support and guidance to internal customers on the contracting proce ss. Document vendor performance and incidents through maintenance of database, log, or other method(s). Ensures that all vendors, contractors, and professional service providers comply with the SWMBE policy established by the River Authority. All other duties as assign.
Supervisory Requirements
ENTSThis position does not directly supervise any employ
Minimum Qualifications
ienceQualified candidates that possess a Bachelor’s degree and one (1) year of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Contract Specialist I posi tion.
tionQualified candidates that possess a Bachelor’s degree and thee (3) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Contract Specialist II pos
tionQualified candidates that possesses a Bachelor’s degree and five (5) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Senior Contract Specialist po
Required Licenses or Certifications
cationsState of Texas CTCD certification or other recognized certification is required or obtained within firs t year.☒ Must have and maintain a valid driver’s license and an insurable driving record.
Competencies for Successful Performance of Job DUTIESThe requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this po
Knowledge of: Microsoft Office Contract and vendor man practicesProcurement Card
Skills and Abilities: Communicating orally and in writing Organization and filing Basic acc eration Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Ex ce
San Antonio River Authority is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation or gender identity.
#J-18808-Ljbffr
Safety is #1 at the River Authority: We expect every employee: 1) Strictly follow safety policies, rules, and safe work methods. 2) Promptly correct or report safety hazards or unsafe conditions. Immediately report injuries for prompt diagnosis and treatment. 3) Make regular suggestions for safety process improvements to support continuous safety improvement.
Essential Duties & Responsibilities
on.Prepare, under the mentorship and direction of the Team Lead, low-risk contracts, for routine goods and services using established templates, extensions, modifications and amendments, supplemental funding requests, key personnel notifications, close-outs, and other actions are handled promptly.
ly.Administer third-party contract software(s) and ensure contract compliance and SWMBE reporting.
ng.Ability to collect data from various systems and display in meaningful form or reports and take appropriate action in updating system with collected data. Includes use of Microsoft Excel or working with internal resources to develop repor ts.Reviews.
repProcessing of contract actions from entry to execution to include but not limited to manual entries into Agency’s financial software system and electronic signature systems under the mentorship and direction of the Team Le ad.
ad.Ensures purchasing policies and procedures are followed by the River Authority staff.
Communicates with internal/external stakeholders concerning procurement and contract matters. Provides guidance and takes appropriate action as needed.
es.Manages insurance certificat es.Ensure contracting files are complete and meets record retention requirements.
ts.Consults with Team Lead/Procurement Supervisor to verify legal sufficiency of contracts and agreemen ts. Provides support and guidance to internal customers on the contracting proce ss. Document vendor performance and incidents through maintenance of database, log, or other method(s). Ensures that all vendors, contractors, and professional service providers comply with the SWMBE policy established by the River Authority. All other duties as assign.
Supervisory Requirements
ENTSThis position does not directly supervise any employ
Minimum Qualifications
ienceQualified candidates that possess a Bachelor’s degree and one (1) year of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Contract Specialist I posi tion.
tionQualified candidates that possess a Bachelor’s degree and thee (3) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Contract Specialist II pos
tionQualified candidates that possesses a Bachelor’s degree and five (5) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, may qualify for the Senior Contract Specialist po
Required Licenses or Certifications
cationsState of Texas CTCD certification or other recognized certification is required or obtained within firs t year.☒ Must have and maintain a valid driver’s license and an insurable driving record.
Competencies for Successful Performance of Job DUTIESThe requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this po
Knowledge of: Microsoft Office Contract and vendor man practicesProcurement Card
Skills and Abilities: Communicating orally and in writing Organization and filing Basic acc eration Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Ex ce
San Antonio River Authority is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation or gender identity.
#J-18808-Ljbffr