State of Oregon
Trust Property Support Specialist (Administrative Specialist)
State of Oregon, Oregon, Wisconsin, United States, 53575
Oregon State Treasury is recruiting for the position of Trust Property Support Specialist. This position provides administrative support and program support for the Trust Property Division of Oregon State Treasury.
**Job Duties Summary**Provides support to the Trust Property Director;maintainscalendar by scheduling appointments,meetingsand travel;assistswith managing correspondence.Participates in meetings, prepares written summaries, and follows up on tasks.Assistsin the development of Trust Propertybudget;compiles expenditure information.Supports the administrative rule development and revision for Trust Property rules.Conductsa variety of research activities for Trust Property programs, summarizes findings into reports and formalpresentationsand presents findings to management.Facilitatesperformance reporting for Trust Property Division.Acts as communications link between the Trust Property Director and other constituents.Overseesthe records management policy implementation for Trust Property.****Outreach and Education Coordination Assists Trust Property team in scheduling, planning, and preparing for outreach activities.Supports the Trust Property outreach Coordinator as needed with press releases, interviews, publicrelationsand advertising efforts.Salem office.This position will work the following in-office schedule:* Two days in office in Salem every week.* One additional day in office for team meetings every month;* Additional days for participating in large meetings, in-person training, team building or strategic planning, or help with peak division time as directed.During the initial training period, employees are expected to be in the office more frequently to support onboarding, learning, and collaboration.**Salary Range**$50,484-$70,104 annually.*Note: Effective February 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA.***Job Classification**This position is classified as a Administrative Specialist 2. This position is a SEIU represented position.**Required Minimum Qualifications*** Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis;OR* An associate degree in general office occupations and two years ofsecretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis; OR* An equivalent combination of education and experience.**Desired Attributes**Job Specific AttributesThis position will have the opportunity for a hybrid (remote and in-office) work location schedule; in-office work will be predominately from Treasury’s Experience providing administrative support to a department or division. Experience maintaining calendars, scheduling appointments and meetings, and arranging travel in the work capacity of an administrative or executive assistant. Experience coding and processing invoices.
Experience writing meeting summaries. Experience maintaining and organizing electronic and paper records. Ability to analyze information and prepare written summaries;Proficiency in Excel, Word, PowerPoint and Outlook;Experience handling sensitive or confidential information;Ability to prioritize work,adapt,and make good decisions when faced withambiguous situations. Time Management – Prioritizes and manages time effectively across various competing tasks, demonstrating focus and adaptability, arriving on time for meetings, and meeting deadlines.Attention to Detail – Demonstrates accuracy and thoroughness when accomplishing tasks.You are required to upload your resume and a cover letter that addresses the following topics:* Experience supporting a team through implementing change;* Experience working with confidential or sensitive information; and* Experience preparing written summaries and presentations.We will accept applications through the job announcement closing date, however, we may close this recruitment early, if we receive a well-qualified applicant pool.
If interested, please apply early.**Benefits of Joining Our Team*** Low employee premium share for medical, dental, vision, and basic employee life (1% or 5% employee share);* Robust paid leave package, such as vacation, personal business, holidays, sick leave, and floating day of leave;* PERS retirement benefits;* Support with training and development;* Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF);* Optional benefits include optional life, short & long term disability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employee assistance program, and more!**About Oregon State Treasury**Oregon State Treasury is focused on improving the financial well-being of all Oregonians. We provide low-cost programs for governments, and empower Oregonians to invest in themselves and their loved ones for a more secure future.We are committed to cultivating a workplace that is diverse, inclusive, and respectful. We value and support the collective differences in who we are and celebrate the fact that everyone comes to the table as their own unique individual. We believe this commitment empowers our success and makes Oregon State Treasury an excellent place to work. As Treasury employees, our commitment to diversity, equity, and inclusion makes this a safe environment for us to ask questions, learn, and grow, and helps us to better serve Oregonians. #J-18808-Ljbffr
**Job Duties Summary**Provides support to the Trust Property Director;maintainscalendar by scheduling appointments,meetingsand travel;assistswith managing correspondence.Participates in meetings, prepares written summaries, and follows up on tasks.Assistsin the development of Trust Propertybudget;compiles expenditure information.Supports the administrative rule development and revision for Trust Property rules.Conductsa variety of research activities for Trust Property programs, summarizes findings into reports and formalpresentationsand presents findings to management.Facilitatesperformance reporting for Trust Property Division.Acts as communications link between the Trust Property Director and other constituents.Overseesthe records management policy implementation for Trust Property.****Outreach and Education Coordination Assists Trust Property team in scheduling, planning, and preparing for outreach activities.Supports the Trust Property outreach Coordinator as needed with press releases, interviews, publicrelationsand advertising efforts.Salem office.This position will work the following in-office schedule:* Two days in office in Salem every week.* One additional day in office for team meetings every month;* Additional days for participating in large meetings, in-person training, team building or strategic planning, or help with peak division time as directed.During the initial training period, employees are expected to be in the office more frequently to support onboarding, learning, and collaboration.**Salary Range**$50,484-$70,104 annually.*Note: Effective February 1, 2026, the compensation plan for this position will be increased to reflect a Cost-of-Living Adjustment (COLA) of 2.5%. The salary listed in this posting does not reflect the COLA.***Job Classification**This position is classified as a Administrative Specialist 2. This position is a SEIU represented position.**Required Minimum Qualifications*** Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis;OR* An associate degree in general office occupations and two years ofsecretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, andadministrative data collection and analysis; OR* An equivalent combination of education and experience.**Desired Attributes**Job Specific AttributesThis position will have the opportunity for a hybrid (remote and in-office) work location schedule; in-office work will be predominately from Treasury’s Experience providing administrative support to a department or division. Experience maintaining calendars, scheduling appointments and meetings, and arranging travel in the work capacity of an administrative or executive assistant. Experience coding and processing invoices.
Experience writing meeting summaries. Experience maintaining and organizing electronic and paper records. Ability to analyze information and prepare written summaries;Proficiency in Excel, Word, PowerPoint and Outlook;Experience handling sensitive or confidential information;Ability to prioritize work,adapt,and make good decisions when faced withambiguous situations. Time Management – Prioritizes and manages time effectively across various competing tasks, demonstrating focus and adaptability, arriving on time for meetings, and meeting deadlines.Attention to Detail – Demonstrates accuracy and thoroughness when accomplishing tasks.You are required to upload your resume and a cover letter that addresses the following topics:* Experience supporting a team through implementing change;* Experience working with confidential or sensitive information; and* Experience preparing written summaries and presentations.We will accept applications through the job announcement closing date, however, we may close this recruitment early, if we receive a well-qualified applicant pool.
If interested, please apply early.**Benefits of Joining Our Team*** Low employee premium share for medical, dental, vision, and basic employee life (1% or 5% employee share);* Robust paid leave package, such as vacation, personal business, holidays, sick leave, and floating day of leave;* PERS retirement benefits;* Support with training and development;* Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF);* Optional benefits include optional life, short & long term disability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employee assistance program, and more!**About Oregon State Treasury**Oregon State Treasury is focused on improving the financial well-being of all Oregonians. We provide low-cost programs for governments, and empower Oregonians to invest in themselves and their loved ones for a more secure future.We are committed to cultivating a workplace that is diverse, inclusive, and respectful. We value and support the collective differences in who we are and celebrate the fact that everyone comes to the table as their own unique individual. We believe this commitment empowers our success and makes Oregon State Treasury an excellent place to work. As Treasury employees, our commitment to diversity, equity, and inclusion makes this a safe environment for us to ask questions, learn, and grow, and helps us to better serve Oregonians. #J-18808-Ljbffr