Marketing Administrative Coordinator
Teva Pharmaceuticals, Parsippany, New Jersey, United States
Overview
We’re Teva, a leading innovative biopharmaceutical company enabled by a world-class generics business. We’re dedicated to addressing patients’ needs now and in the future, with a high-performing, inclusive culture that values fresh thinking and collaboration. You will have room to grow, flexibility to balance life with work, and the opportunity to improve health worldwide together.
The Opportunity The Marketing Administrative Coordinator provides comprehensive administrative support to the marketing franchise, with a primary focus on assisting Senior Director-level leaders and above. Core responsibilities include managing calendars, coordinating meetings, booking travel, and preparing expense reports to ensure seamless daily operations. The role also involves organizing team events, supporting field advisory board meetings, and preparing materials for key gatherings. Secondary duties include support for marketing projects such as print management, inventory allocations, and launch activities, and collaboration with the Purchase Order Coordinator on vendor setup, third-party statements of work, and purchase order processing. While project coordination is part of the role, the primary emphasis is on delivering high‑quality administrative support to the marketing leadership team.
How You’ll Spend Your Day All areas of responsibility listed below are essential to the satisfactory performance of this position with reasonable accommodation if necessary. Non-essential functions are assumed to be included in other related duties or assignments.
Administrative Responsibilities (Primary)
Prepare expense reports and support travel bookings for Senior Directors and above as required.
Plan and manage calendars, including coordination of complex meetings and events (meeting rooms, guest registration, materials, A/V, presentations, and catering if needed).
Collaborate with Facilities Management, IT, and Human Resources to organize new hire setup (equipment ordering, workspace arrangements, and communications with managers to ensure a smooth start).
Project-Related Responsibilities (Secondary)
Assist in managing and executing ad hoc projects, prioritizing tasks and ensuring timely completion.
Provide regular project updates to key stakeholders and proactively address issues or obstacles.
Maintain project documentation, including plans, status reports, and post-project evaluations.
Support the Purchase Order Coordinator in developing Statements of Work (SOWs) and PO creation.
Facilitate cross-department communication to ensure alignment and collaboration.
Your Experience And Qualifications Any equivalent combination of education, training, and/or experience that fulfills the requirements will be considered.
Education/Certification/Experience
High school degree required; bachelor’s degree preferred.
Minimum 1 year experience in a fast-paced business environment.
Project management experience required.
Budget support experience preferred.
Previous administrative experience supporting senior leadership or marketing leadership preferred.
1 year of pharmaceutical environment experience desirable.
Experience with SharePoint, Microsoft Office suite; SAP and ADP familiarity a plus.
Skills/Knowledge/Abilities
Proficient in MS Word, PowerPoint, OneNote, Excel, and Outlook.
Strong proficiency in SAP and Concur expense system.
Excellent verbal and written communication, organizational, and interpersonal skills with meticulous attention to detail.
Ability to meet deadlines in a fast-paced environment and work effectively both independently and as a team player.
Experience with meeting coordination and planning preferred.
Travel Requirements Approximately 5–10% travel within the US.
Physical Requirements
Sitting for extended periods at a workstation or with mobile equipment.
Visual tasks including extensive computer work, data preparation, and reading.
Working Environment
May require wearing PPE on site visits (e.g., safety glasses, hearing protection, gloves).
Compensation The annual starting salary for this position is $73,760–$96,810. Starting salary may vary based on geography, skills, experience, and other qualifications.
How We’ll Take Care Of You We offer a competitive benefits package, including:
Comprehensive health insurance (medical, dental, vision, prescription) starting on day one if enrolled.
401(k) with employer match up to 6% and a defined contribution of 3.75%.
Paid time off, including vacation, sick time, and holidays.
Company-paid life and disability insurance.
Additional benefits include EAP, Employee Stock Purchase Plan, Tuition Assistance, FSA/HSA, and more.
Internal Applicants If you are a current Teva employee, please apply via the internal career site on Employee Central. This may provide priority review and access to opportunities open exclusively to Teva employees. If you have trouble accessing your EC account, contact your local HR/IT partner.
Teva Equal Employment Opportunity Teva Pharmaceuticals is committed to equal opportunity in employment and does not discriminate on the basis of age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin, citizenship status, military status, or any other legally protected status. We are committed to a diverse and inclusive workplace. Please advise us of any accommodations needed to support you throughout the recruitment process. All accommodation information will be treated confidentially.
Important Notice to Employment Agencies Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All resumes submitted by search firms without a written agreement in place will be the sole property of Teva. No fees will be paid in the event a candidate is hired as a result of an agency referral without an existing agreement. For agency relationships, introductions are position-specific. Do not call or email about this role. Teva’s equal opportunity policy applies as stated above.
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The Opportunity The Marketing Administrative Coordinator provides comprehensive administrative support to the marketing franchise, with a primary focus on assisting Senior Director-level leaders and above. Core responsibilities include managing calendars, coordinating meetings, booking travel, and preparing expense reports to ensure seamless daily operations. The role also involves organizing team events, supporting field advisory board meetings, and preparing materials for key gatherings. Secondary duties include support for marketing projects such as print management, inventory allocations, and launch activities, and collaboration with the Purchase Order Coordinator on vendor setup, third-party statements of work, and purchase order processing. While project coordination is part of the role, the primary emphasis is on delivering high‑quality administrative support to the marketing leadership team.
How You’ll Spend Your Day All areas of responsibility listed below are essential to the satisfactory performance of this position with reasonable accommodation if necessary. Non-essential functions are assumed to be included in other related duties or assignments.
Administrative Responsibilities (Primary)
Prepare expense reports and support travel bookings for Senior Directors and above as required.
Plan and manage calendars, including coordination of complex meetings and events (meeting rooms, guest registration, materials, A/V, presentations, and catering if needed).
Collaborate with Facilities Management, IT, and Human Resources to organize new hire setup (equipment ordering, workspace arrangements, and communications with managers to ensure a smooth start).
Project-Related Responsibilities (Secondary)
Assist in managing and executing ad hoc projects, prioritizing tasks and ensuring timely completion.
Provide regular project updates to key stakeholders and proactively address issues or obstacles.
Maintain project documentation, including plans, status reports, and post-project evaluations.
Support the Purchase Order Coordinator in developing Statements of Work (SOWs) and PO creation.
Facilitate cross-department communication to ensure alignment and collaboration.
Your Experience And Qualifications Any equivalent combination of education, training, and/or experience that fulfills the requirements will be considered.
Education/Certification/Experience
High school degree required; bachelor’s degree preferred.
Minimum 1 year experience in a fast-paced business environment.
Project management experience required.
Budget support experience preferred.
Previous administrative experience supporting senior leadership or marketing leadership preferred.
1 year of pharmaceutical environment experience desirable.
Experience with SharePoint, Microsoft Office suite; SAP and ADP familiarity a plus.
Skills/Knowledge/Abilities
Proficient in MS Word, PowerPoint, OneNote, Excel, and Outlook.
Strong proficiency in SAP and Concur expense system.
Excellent verbal and written communication, organizational, and interpersonal skills with meticulous attention to detail.
Ability to meet deadlines in a fast-paced environment and work effectively both independently and as a team player.
Experience with meeting coordination and planning preferred.
Travel Requirements Approximately 5–10% travel within the US.
Physical Requirements
Sitting for extended periods at a workstation or with mobile equipment.
Visual tasks including extensive computer work, data preparation, and reading.
Working Environment
May require wearing PPE on site visits (e.g., safety glasses, hearing protection, gloves).
Compensation The annual starting salary for this position is $73,760–$96,810. Starting salary may vary based on geography, skills, experience, and other qualifications.
How We’ll Take Care Of You We offer a competitive benefits package, including:
Comprehensive health insurance (medical, dental, vision, prescription) starting on day one if enrolled.
401(k) with employer match up to 6% and a defined contribution of 3.75%.
Paid time off, including vacation, sick time, and holidays.
Company-paid life and disability insurance.
Additional benefits include EAP, Employee Stock Purchase Plan, Tuition Assistance, FSA/HSA, and more.
Internal Applicants If you are a current Teva employee, please apply via the internal career site on Employee Central. This may provide priority review and access to opportunities open exclusively to Teva employees. If you have trouble accessing your EC account, contact your local HR/IT partner.
Teva Equal Employment Opportunity Teva Pharmaceuticals is committed to equal opportunity in employment and does not discriminate on the basis of age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, veteran status, national or ethnic origin, citizenship status, military status, or any other legally protected status. We are committed to a diverse and inclusive workplace. Please advise us of any accommodations needed to support you throughout the recruitment process. All accommodation information will be treated confidentially.
Important Notice to Employment Agencies Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities. All resumes submitted by search firms without a written agreement in place will be the sole property of Teva. No fees will be paid in the event a candidate is hired as a result of an agency referral without an existing agreement. For agency relationships, introductions are position-specific. Do not call or email about this role. Teva’s equal opportunity policy applies as stated above.
#J-18808-Ljbffr