Charlotte-Mecklenburg Schools
Purchasing Agent
Charlotte-Mecklenburg Schools, Charlotte, North Carolina, United States, 28245
Overview
General Definition of Work
The purchasing agent under general supervision, performs intermediate-level work with minimal decision-making discretion related to purchasing supplies, materials, services, and equipment at optimum price, quality, and timely delivery in accordance with federal, state, and local regulations. Employee performs district-level work to carry out Board of Education policies under the direction of the Executive Director, Procurement. Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary/Status
NC 12 Salary Non-Certified Schedule/Full-time, 12 months Reports To
Executive Director, Procurement Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time. Essential Functions
Adhere to all state, federal, and local laws, policies, and procedures Receive and review requisitions received in ERP system for completion, ensuring compliance with all federal, State of North Carolina, and CMBE regulations Create purchase orders, verify information is accurate, and electronically submit purchase orders to vendor Provide information and assistance to schools and department employees regarding regulations, costs, descriptions, and availability of items meeting their specifications Assist in resolving problems and issues associated with vendors from the initial purchase order phase to final payment of invoice (e.g. investigation of complaints regarding shortages, receipt of incorrect or damaged materials, supplies and equipment; obtaining credits for shortages, etc.) Review specifications for item(s) requiring quotes/bidding Prepare invitations for bid (IFBs), requests for quotes (RFQs), and request for proposals (RFPs) for the district Review these documents with other agents or the Executive Director prior to finalizing; perform comprehensive evaluation of vendors, cost, availability, quality of products, etc.; make necessary awards based on evaluation Interview vendors for sources of supply, prices, product information, new products, standards, and follow-up; selecting vendors based on the best overall value to the district Performs related duties as assigned. Knowledge, Skills, Abilities
General knowledge of the fundamental procedures and practices of purchasing Basic knowledge of the State of NC Purchasing regulations General knowledge of generally accepted accounting principles and procedures as applied to accounting procedures, transactions, and audits Basic knowledge of formal and informal contract bidding processes Knowledge and application of computer software, including Windows and Microsoft Office, and ERP software Ability to communicate exceptionally, both orally and in writing Ability to establish and maintain effective working relationships with vendors, schools, departments, and the public Ability to exercise tact, courtesy, and firmness in frequent contact with vendors and internal customers Ability to exercise judgment in resolving problems and overcoming difficult situations Ability to maintain detailed files concerning vendors and delivery schedules Education And Experience
Associate degree in public administration, business administration, or related field required Three years of experience in purchasing with increasing responsibility, including extensive experience acquired through application of negotiating, contracting and procurement principal required Equivalent combination of education and experience Special Requirements
Accredited Purchasing Practitioner (A.P.P.), Certified Purchasing Manager (C.P.M.), or Certified Professional in Supply Management (CPSM) designations from the Institute of Supply Management; Certified Local Government Purchasing Officer (CLGPO) designation from the Carolinas Association of Governmental Purchasing; Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) designations from the Universal Public Procurement Certification Council preferred Possess and maintain a Valid Driver's License or ability to provide own transportation. Travel to school district buildings and professional meetings Physical Requirements/Working Conditions
Work requires the occasional exertion of up to twenty pounds of force. Work regularly requires the exchange of accurate and detailed information through oral and written communication. Constantly operates a computer and other office business equipment. Ability to remain in stationary position for required meetings/work. Ability to move to other work locations. Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications. Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology. Work occasionally requires exposure to outdoor weather conditions. Work is generally in a moderately noisy location (e.g., business office, light traffic) Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under mild to high levels of stress.
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General Definition of Work
The purchasing agent under general supervision, performs intermediate-level work with minimal decision-making discretion related to purchasing supplies, materials, services, and equipment at optimum price, quality, and timely delivery in accordance with federal, state, and local regulations. Employee performs district-level work to carry out Board of Education policies under the direction of the Executive Director, Procurement. Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary/Status
NC 12 Salary Non-Certified Schedule/Full-time, 12 months Reports To
Executive Director, Procurement Place of Work
The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time. Essential Functions
Adhere to all state, federal, and local laws, policies, and procedures Receive and review requisitions received in ERP system for completion, ensuring compliance with all federal, State of North Carolina, and CMBE regulations Create purchase orders, verify information is accurate, and electronically submit purchase orders to vendor Provide information and assistance to schools and department employees regarding regulations, costs, descriptions, and availability of items meeting their specifications Assist in resolving problems and issues associated with vendors from the initial purchase order phase to final payment of invoice (e.g. investigation of complaints regarding shortages, receipt of incorrect or damaged materials, supplies and equipment; obtaining credits for shortages, etc.) Review specifications for item(s) requiring quotes/bidding Prepare invitations for bid (IFBs), requests for quotes (RFQs), and request for proposals (RFPs) for the district Review these documents with other agents or the Executive Director prior to finalizing; perform comprehensive evaluation of vendors, cost, availability, quality of products, etc.; make necessary awards based on evaluation Interview vendors for sources of supply, prices, product information, new products, standards, and follow-up; selecting vendors based on the best overall value to the district Performs related duties as assigned. Knowledge, Skills, Abilities
General knowledge of the fundamental procedures and practices of purchasing Basic knowledge of the State of NC Purchasing regulations General knowledge of generally accepted accounting principles and procedures as applied to accounting procedures, transactions, and audits Basic knowledge of formal and informal contract bidding processes Knowledge and application of computer software, including Windows and Microsoft Office, and ERP software Ability to communicate exceptionally, both orally and in writing Ability to establish and maintain effective working relationships with vendors, schools, departments, and the public Ability to exercise tact, courtesy, and firmness in frequent contact with vendors and internal customers Ability to exercise judgment in resolving problems and overcoming difficult situations Ability to maintain detailed files concerning vendors and delivery schedules Education And Experience
Associate degree in public administration, business administration, or related field required Three years of experience in purchasing with increasing responsibility, including extensive experience acquired through application of negotiating, contracting and procurement principal required Equivalent combination of education and experience Special Requirements
Accredited Purchasing Practitioner (A.P.P.), Certified Purchasing Manager (C.P.M.), or Certified Professional in Supply Management (CPSM) designations from the Institute of Supply Management; Certified Local Government Purchasing Officer (CLGPO) designation from the Carolinas Association of Governmental Purchasing; Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) designations from the Universal Public Procurement Certification Council preferred Possess and maintain a Valid Driver's License or ability to provide own transportation. Travel to school district buildings and professional meetings Physical Requirements/Working Conditions
Work requires the occasional exertion of up to twenty pounds of force. Work regularly requires the exchange of accurate and detailed information through oral and written communication. Constantly operates a computer and other office business equipment. Ability to remain in stationary position for required meetings/work. Ability to move to other work locations. Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications. Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology. Work occasionally requires exposure to outdoor weather conditions. Work is generally in a moderately noisy location (e.g., business office, light traffic) Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under mild to high levels of stress.
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