Overview
Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $22.13 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive a comprehensive benefits package that includes healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. The Assistant Director of Accounting supports the Weatherhead School of Management's accounting and financial processes school wide. This position performs monthly reviews, reconciliations and authorizes all expenditures of the school. It works with the Associate Dean to understand, implement, and ensure compliance with university policies related to financial administration. This role handles highly sensitive and confidential information, including faculty and staff salaries, and serves as a subject matter expert in procurement and expense reimbursement. It develops and assists in implementing strategic financial plans to support the schools goals and objectives. Essential Functions
Provide in-depth financial analysis and forecasting to aid in executive decision-making. Collaborate with senior leadership to establish and implement financial priorities and strategies. Perform monthly and year-end reconciliations to review financial transactions, ensuring accuracy and completeness. Investigate discrepancies and resolve issues promptly in collaboration with stakeholders within the school. Develop and implement procedures to ensure smooth flow of data between departments while maintaining data integrity and internal controls. (15%) Manage accounts for Executive Education and Corporate Relations, including but not limited to monthly reconciliations and financial reporting, procurement, and ensuring faculty, staff and independent contractors are paid in a timely manner. (20%) Collaborate with department heads, department assistants and staff to manage the procurement process. Review and approve purchasing documents for funding availability within the departments. Ensure compliance with university policy and any other state/federal funding requirements. Serve as a subject matter expert in procurement and assist staff as needed. Provide training on properly processing purchase orders and invoices within the university procurement system. (15%) Serve as a subject matter expert in the expense reimbursement process for the school. Provide training to educate staff on using the expense reimbursement system. Provide coverage to departments as needed to assist with expense reimbursement processing. Develop, monitor, and manage departmental and school-wide non-salary budgets to ensure financial efficiency and resource optimization. (15%) Create, review, and enforce financial policies and procedures to ensure compliance with university and regulatory standards. Develop and implement policies and procedures, conduct regular audits, and identify financial risks with mitigation strategies. Utilize GAAP and university policy to review journal entries and resolve issues. (10%) Evaluate adequacy of current reports and processes and develop new reports or processes in collaboration with the Assistant Dean of Finance and Business Intelligence, ERP Systems team, and department users. Function as a technical resource and advisor to define analysis parameters and create meaningful data for executive decision-making, policy analysis, assessment and strategic planning. (10%) Nonessential Functions
Act as a liaison between the Dean's Office and other departments. Exercise independent judgment to determine options for issue resolution to be reviewed and agreed upon by the Dean's Office. (5%) Prepare ad hoc financial reports and provide written descriptions for other reports to be used by management. Interpret internal or external data to support analyses for academic administrators, faculty, and staff. (5%) Support faculty and staff with administrative functions. Build and maintain relationships with key stakeholders, including senior leadership, faculty, staff and external partners. (3%) Perform other duties and responsibilities as assigned. (2%) Contacts
Department: Daily contact with assistant and associate deans, faculty, department administrators, and other staff to exchange information. University: Regular contact with Grants Accounting, General Accounting, Procurement and Distribution, (including Purchasing and Accounts Payable), Controller's Office, and Research Administration to exchange information. External: Contact with external vendors, independent contractors, and grant/project sponsors to exchange information. Students: Minimal contact with current and prospective students to exchange information. Supervisory Responsibilities
None. Qualifications
Education/Experience: Bachelors degree and 1 year of experience or High school diploma and 5 years of experience in accounting or auditing; financial experience in an academic setting preferred; ERP experience preferred. Required Skills
Rigorous analytical skills; ability to review and interpret large amounts of data with strong attention to detail. Ability to apply knowledge of GAAP. Inquisitive, pro-active thinker. Well-developed oral and written communications, including both remote and in-person presentations. Ability to convey complex ideas and analyses to audiences with varied backgrounds and tailor communications to fit the audience. Ability to present analytical results clearly in written reports. Advanced computer proficiency with MS Office and general ledger systems. Ability to learn new programs and protocols quickly. Advanced project management skills and ability to multi-task; balance multiple projects of varying priorities with minimal loss of productivity or quality. Adheres to high ethical standards (FERPA) regarding access to and knowledge of highly sensitive information. Demonstrated history of supporting, educating, and advocating for all students, aligned with the university values and policies. Ability to meet consistent attendance. Ability to interact with colleagues, supervisors, and customers face to face. Willingness to learn and utilize Artificial Intelligence (AI). Working Conditions
General office working environment with frequent interaction with faculty and staff. This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form. Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. The university complies with the Americans with Disabilities Act regarding reasonable accommodations. Applicants requiring accommodation should contact the Office of Equity to request one. Determinations as to granting accommodations will be made on a case-by-case basis.
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Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $22.13 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive a comprehensive benefits package that includes healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. The Assistant Director of Accounting supports the Weatherhead School of Management's accounting and financial processes school wide. This position performs monthly reviews, reconciliations and authorizes all expenditures of the school. It works with the Associate Dean to understand, implement, and ensure compliance with university policies related to financial administration. This role handles highly sensitive and confidential information, including faculty and staff salaries, and serves as a subject matter expert in procurement and expense reimbursement. It develops and assists in implementing strategic financial plans to support the schools goals and objectives. Essential Functions
Provide in-depth financial analysis and forecasting to aid in executive decision-making. Collaborate with senior leadership to establish and implement financial priorities and strategies. Perform monthly and year-end reconciliations to review financial transactions, ensuring accuracy and completeness. Investigate discrepancies and resolve issues promptly in collaboration with stakeholders within the school. Develop and implement procedures to ensure smooth flow of data between departments while maintaining data integrity and internal controls. (15%) Manage accounts for Executive Education and Corporate Relations, including but not limited to monthly reconciliations and financial reporting, procurement, and ensuring faculty, staff and independent contractors are paid in a timely manner. (20%) Collaborate with department heads, department assistants and staff to manage the procurement process. Review and approve purchasing documents for funding availability within the departments. Ensure compliance with university policy and any other state/federal funding requirements. Serve as a subject matter expert in procurement and assist staff as needed. Provide training on properly processing purchase orders and invoices within the university procurement system. (15%) Serve as a subject matter expert in the expense reimbursement process for the school. Provide training to educate staff on using the expense reimbursement system. Provide coverage to departments as needed to assist with expense reimbursement processing. Develop, monitor, and manage departmental and school-wide non-salary budgets to ensure financial efficiency and resource optimization. (15%) Create, review, and enforce financial policies and procedures to ensure compliance with university and regulatory standards. Develop and implement policies and procedures, conduct regular audits, and identify financial risks with mitigation strategies. Utilize GAAP and university policy to review journal entries and resolve issues. (10%) Evaluate adequacy of current reports and processes and develop new reports or processes in collaboration with the Assistant Dean of Finance and Business Intelligence, ERP Systems team, and department users. Function as a technical resource and advisor to define analysis parameters and create meaningful data for executive decision-making, policy analysis, assessment and strategic planning. (10%) Nonessential Functions
Act as a liaison between the Dean's Office and other departments. Exercise independent judgment to determine options for issue resolution to be reviewed and agreed upon by the Dean's Office. (5%) Prepare ad hoc financial reports and provide written descriptions for other reports to be used by management. Interpret internal or external data to support analyses for academic administrators, faculty, and staff. (5%) Support faculty and staff with administrative functions. Build and maintain relationships with key stakeholders, including senior leadership, faculty, staff and external partners. (3%) Perform other duties and responsibilities as assigned. (2%) Contacts
Department: Daily contact with assistant and associate deans, faculty, department administrators, and other staff to exchange information. University: Regular contact with Grants Accounting, General Accounting, Procurement and Distribution, (including Purchasing and Accounts Payable), Controller's Office, and Research Administration to exchange information. External: Contact with external vendors, independent contractors, and grant/project sponsors to exchange information. Students: Minimal contact with current and prospective students to exchange information. Supervisory Responsibilities
None. Qualifications
Education/Experience: Bachelors degree and 1 year of experience or High school diploma and 5 years of experience in accounting or auditing; financial experience in an academic setting preferred; ERP experience preferred. Required Skills
Rigorous analytical skills; ability to review and interpret large amounts of data with strong attention to detail. Ability to apply knowledge of GAAP. Inquisitive, pro-active thinker. Well-developed oral and written communications, including both remote and in-person presentations. Ability to convey complex ideas and analyses to audiences with varied backgrounds and tailor communications to fit the audience. Ability to present analytical results clearly in written reports. Advanced computer proficiency with MS Office and general ledger systems. Ability to learn new programs and protocols quickly. Advanced project management skills and ability to multi-task; balance multiple projects of varying priorities with minimal loss of productivity or quality. Adheres to high ethical standards (FERPA) regarding access to and knowledge of highly sensitive information. Demonstrated history of supporting, educating, and advocating for all students, aligned with the university values and policies. Ability to meet consistent attendance. Ability to interact with colleagues, supervisors, and customers face to face. Willingness to learn and utilize Artificial Intelligence (AI). Working Conditions
General office working environment with frequent interaction with faculty and staff. This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form. Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. The university complies with the Americans with Disabilities Act regarding reasonable accommodations. Applicants requiring accommodation should contact the Office of Equity to request one. Determinations as to granting accommodations will be made on a case-by-case basis.
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