Special Events Assistant (Private Events) - #Staff
Johns Hopkins University, Baltimore, Maryland, United States, 21276
Overview
We are seeking a
Special Events Assistant
who will manage private events, including overseeing proper 'load in' operations during the set-up of an event to the final breakdown and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the Private Events Central office team to provide an outstanding client experience and is expected to work weekends and evenings.
Responsibilities
Supervise the set up, and or movement of all furniture and equipment.
Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event.
Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty.
Documents event details during the event and completes a final event report at the close of the file and fills out an event report at the end of the evening.
Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event.
Acts as a liaison between the security staff and the guests.
Must present well for any potential clients and or visitors stopping by the evening of an event set up.
Ensures adherence to all University policies and safety standards.
After initial training by the Private Events Office, position will often work independently.
Performs other related duties as requested.
Minimum Qualifications
High school diploma or graduation equivalent.
Six months of related experience. Due to alcohol service at some events, must be at least 21 years of age.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications Competencies (Using the JHU Competency Framework) and Expected Level of Contribution
Pursues Excellence - Operational Contributor
Flexibility and Readiness - Operational Contributor
Creativity and Initiative - Operational Contributor
Collaboration - Operational Contributor
Decision Making and Reasoning - Operational Contributor
Inclusion and Belonging - Operational Contributor
Continuous Learning - Operational Contributor
Technical Skills and Expected Level of Proficiency
Event Catering - Awareness
Invoicing - Awareness
Project Planning - Awareness
Site Selection - Awareness
Timelines - Awareness
Vendor Contracts - Awareness
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Events Assistant
Job Posting Title (Working Title): Special Events Assistant (Private Events)
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: Mon-Sun; Hours Vary
FLSA Status: Non-Exempt
Location: Homewood Campus
Department name: Private Events
Personnel area: Libraries
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#J-18808-Ljbffr
Special Events Assistant
who will manage private events, including overseeing proper 'load in' operations during the set-up of an event to the final breakdown and departure of all guests and vendors from the property. This role is responsible for ensuring event guests and vendors respect and follow all established rules and expectations for protecting the collections and historic spaces and properties of Johns Hopkins University. The position works closely with the Private Events Central office team to provide an outstanding client experience and is expected to work weekends and evenings.
Responsibilities
Supervise the set up, and or movement of all furniture and equipment.
Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event.
Determines when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty.
Documents event details during the event and completes a final event report at the close of the file and fills out an event report at the end of the evening.
Consults with the Director of Private Events on any issues or concerns requiring immediate attention during the event.
Acts as a liaison between the security staff and the guests.
Must present well for any potential clients and or visitors stopping by the evening of an event set up.
Ensures adherence to all University policies and safety standards.
After initial training by the Private Events Office, position will often work independently.
Performs other related duties as requested.
Minimum Qualifications
High school diploma or graduation equivalent.
Six months of related experience. Due to alcohol service at some events, must be at least 21 years of age.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications Competencies (Using the JHU Competency Framework) and Expected Level of Contribution
Pursues Excellence - Operational Contributor
Flexibility and Readiness - Operational Contributor
Creativity and Initiative - Operational Contributor
Collaboration - Operational Contributor
Decision Making and Reasoning - Operational Contributor
Inclusion and Belonging - Operational Contributor
Continuous Learning - Operational Contributor
Technical Skills and Expected Level of Proficiency
Event Catering - Awareness
Invoicing - Awareness
Project Planning - Awareness
Site Selection - Awareness
Timelines - Awareness
Vendor Contracts - Awareness
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Events Assistant
Job Posting Title (Working Title): Special Events Assistant (Private Events)
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: Mon-Sun; Hours Vary
FLSA Status: Non-Exempt
Location: Homewood Campus
Department name: Private Events
Personnel area: Libraries
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
#J-18808-Ljbffr