Administrative Assistant For Real Estate Office
Greenwich Bay Brokers, Warwick, Rhode Island, us, 02888
Overview
Real Estate Administrative Assistant / Brokerage Operations Coordinator We are seeking a highly organized, proactive, and polished Real Estate Administrative Assistant to work directly with the Broker/Owner and support the daily operations of a growing brokerage. This role is ideal for someone who thrives in a fast-paced, client-facing environment and enjoys wearing multiple hats—from administrative excellence to hands-on real estate support. This position is both behind-the-scenes and front-facing. You will serve as a key point of contact for clients, vendors, and agents, while also supporting brokerage operations, transaction flow, and business development efforts. This is a unique opportunity to work closely with the Broker/Owner of a growing brokerage, gain exposure to all sides of the business, and play a meaningful role in client experience, marketing presence, and operational success. For the right person, this position offers growth, responsibility, and the chance to become an integral part of a high-performing real estate team. Responsibilities
Broker & Brokerage Support
– Work directly with the Broker/Owner to manage daily priorities, schedules, and brokerage needs; serve as a professional and welcoming point of contact for clients, attorneys, agents, and vendors; act as the “face of the brokerage” in communications, appointments, and client interactions; assist with brokerage organization, systems, and workflow improvements; enforce compliance with legal and tax withholding processes; continue to build skills and knowledge in the real estate industry by attending educational events; plan travel arrangements, open houses, final walkthroughs, and other necessary engagements; help organize community outreach events to improve our standing in the local area Client & Transaction Support
– Coordinate with the Transaction Coordinator to ensure smooth contract-to-close processes; schedule and attend inspections, showings, walkthroughs, and appraisal appointments as needed; assist with listing preparation, showing coordination, and client follow-up; provide timely, professional communication to buyers, sellers, and cooperating agents Lead Management & Business Development
– Follow up on incoming leads and route them appropriately; assist in identifying potential off-market properties for buyers; support client outreach, database management, and relationship follow-up; help maintain a high-touch, concierge-level client experience Showings & Open Houses
– Conduct property showings as needed (license required or in process); host and support open houses, broker previews, and client events; assist with on-site needs during marketing and showing periods Financial & Back Office Coordination
– Coordinate with the bookkeeper regarding invoices, commissions, and expense tracking; assist with basic reporting, documentation, and internal record keeping; help ensure brokerage compliance and organization of files Social Media & Marketing Support
– Assist with posting and scheduling social media content for listings, closings, open houses, and brokerage updates; capture basic photo and video content during showings, open houses, and events (as needed); help ensure listings and brokerage messaging are consistently represented across platforms; coordinate with the Broker/Owner on timing and execution of marketing initiatives Qualifications
Real estate license (active or willing to obtain) preferred Prior real estate, administrative, or client-service experience strongly preferred Strong communication skills (written and verbal) Familiarity with social media platforms and basic content posting Comfortable with CRM systems, email, scheduling tools, and basic reporting Reliable transportation and flexibility for appointments, showings, and events Compensation
$50,000 per year
#J-18808-Ljbffr
Real Estate Administrative Assistant / Brokerage Operations Coordinator We are seeking a highly organized, proactive, and polished Real Estate Administrative Assistant to work directly with the Broker/Owner and support the daily operations of a growing brokerage. This role is ideal for someone who thrives in a fast-paced, client-facing environment and enjoys wearing multiple hats—from administrative excellence to hands-on real estate support. This position is both behind-the-scenes and front-facing. You will serve as a key point of contact for clients, vendors, and agents, while also supporting brokerage operations, transaction flow, and business development efforts. This is a unique opportunity to work closely with the Broker/Owner of a growing brokerage, gain exposure to all sides of the business, and play a meaningful role in client experience, marketing presence, and operational success. For the right person, this position offers growth, responsibility, and the chance to become an integral part of a high-performing real estate team. Responsibilities
Broker & Brokerage Support
– Work directly with the Broker/Owner to manage daily priorities, schedules, and brokerage needs; serve as a professional and welcoming point of contact for clients, attorneys, agents, and vendors; act as the “face of the brokerage” in communications, appointments, and client interactions; assist with brokerage organization, systems, and workflow improvements; enforce compliance with legal and tax withholding processes; continue to build skills and knowledge in the real estate industry by attending educational events; plan travel arrangements, open houses, final walkthroughs, and other necessary engagements; help organize community outreach events to improve our standing in the local area Client & Transaction Support
– Coordinate with the Transaction Coordinator to ensure smooth contract-to-close processes; schedule and attend inspections, showings, walkthroughs, and appraisal appointments as needed; assist with listing preparation, showing coordination, and client follow-up; provide timely, professional communication to buyers, sellers, and cooperating agents Lead Management & Business Development
– Follow up on incoming leads and route them appropriately; assist in identifying potential off-market properties for buyers; support client outreach, database management, and relationship follow-up; help maintain a high-touch, concierge-level client experience Showings & Open Houses
– Conduct property showings as needed (license required or in process); host and support open houses, broker previews, and client events; assist with on-site needs during marketing and showing periods Financial & Back Office Coordination
– Coordinate with the bookkeeper regarding invoices, commissions, and expense tracking; assist with basic reporting, documentation, and internal record keeping; help ensure brokerage compliance and organization of files Social Media & Marketing Support
– Assist with posting and scheduling social media content for listings, closings, open houses, and brokerage updates; capture basic photo and video content during showings, open houses, and events (as needed); help ensure listings and brokerage messaging are consistently represented across platforms; coordinate with the Broker/Owner on timing and execution of marketing initiatives Qualifications
Real estate license (active or willing to obtain) preferred Prior real estate, administrative, or client-service experience strongly preferred Strong communication skills (written and verbal) Familiarity with social media platforms and basic content posting Comfortable with CRM systems, email, scheduling tools, and basic reporting Reliable transportation and flexibility for appointments, showings, and events Compensation
$50,000 per year
#J-18808-Ljbffr