Overview
Public Storage is the nation\u2019s leading self-storage provider, recognized for its iconic orange doors and commitment to delivering simple, reliable solutions to millions of customers across the country. We are expanding our creative team to enhance our consistent and engaging visual brand presence.
Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we\u2019re also one of the largest landlords.
We have been recognized as A Great Place to Work by the Great Place to Work Institute. Our employees have voted us for Best Career Growth, and we are ranked in the Top 5% for Work Culture and in the Top 10% for Diversity and Inclusion. We are a member of the S&P 500 and FT Global 500, with our common and preferred stocks trading on the New York Stock Exchange.
Job Description The Legal Coordinator will be instrumental in managing administrative tasks, ensuring seamless operations within our real estate legal services. The candidate will work closely with in-house attorneys, real estate team members, outside law firms, and real estate vendors. This role requires a proactive individual with a keen eye for detail and a passion for the legal field.
Key Responsibilities
Invoice Processing and Legal Spend Reporting
Manage billing and invoicing for legal services.
Facilitate communications with law firms and vendors.
Prepare monthly P&L reports, legal spend trackers, and department budgets in Excel spreadsheets and PowerPoint presentations for the real estate legal team.
Manage title, survey, zoning, environmental, and other outside vendors.
Contribute to invoice process improvements by leveraging basic accounting knowledge of legal accounting, billing/collections and electronic payment systems.
Acquisition Support
Coordinate wire payments for real estate acquisitions and vendor proposals for due diligence reports.
Track deal milestones and due diligence reports.
Prepare, organize, and manage real estate legal documents, contracts, and correspondence, including coordination of signature and notary and drafting/editing form legal documents.
Administrative Support
Provide administrative support to attorneys and legal staff, including but not limited to signature collection, document editing and processing, mailing, and filing.
Coordinate and schedule meetings and appointments.
Maintain and update real estate files, databases and internal tracking reports.
Prepare and track project milestones, email reminders and notices.
Qualifications
Bachelor's degree in Legal Studies, Business Administration, or related field, preferred.
Minimum 3 years relevant experience in a legal administrative or paralegal role; prior real estate experience required.
Clear understanding of real estate transactions from A to Z, including working with title companies, title documents, due diligence, closing documents, and settlement statements.
Exceptional organizational skills and attention to detail.
Superior written and verbal communication abilities.
Thorough working knowledge of, and advanced aptitude in, using Microsoft Office Suite (Outlook, Word, PowerPoint and Excel); experience with legal research tools is a plus.
Ability to manage multiple tasks and prioritize effectively.
Strong interpersonal skills and collaborative mindset.
Knowledge of real estate documents and closing procedures is required.
Notary public or ability to obtain notary certification.
Workplace
One of our values pillars is to work as OneTeam; in-person collaboration is valued, with the option to take up to three flexible remote days per month. Public Storage teammates are expected to work in the office five days each week.
Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.
Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without requiring sponsorship now or in the future.
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Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we\u2019re also one of the largest landlords.
We have been recognized as A Great Place to Work by the Great Place to Work Institute. Our employees have voted us for Best Career Growth, and we are ranked in the Top 5% for Work Culture and in the Top 10% for Diversity and Inclusion. We are a member of the S&P 500 and FT Global 500, with our common and preferred stocks trading on the New York Stock Exchange.
Job Description The Legal Coordinator will be instrumental in managing administrative tasks, ensuring seamless operations within our real estate legal services. The candidate will work closely with in-house attorneys, real estate team members, outside law firms, and real estate vendors. This role requires a proactive individual with a keen eye for detail and a passion for the legal field.
Key Responsibilities
Invoice Processing and Legal Spend Reporting
Manage billing and invoicing for legal services.
Facilitate communications with law firms and vendors.
Prepare monthly P&L reports, legal spend trackers, and department budgets in Excel spreadsheets and PowerPoint presentations for the real estate legal team.
Manage title, survey, zoning, environmental, and other outside vendors.
Contribute to invoice process improvements by leveraging basic accounting knowledge of legal accounting, billing/collections and electronic payment systems.
Acquisition Support
Coordinate wire payments for real estate acquisitions and vendor proposals for due diligence reports.
Track deal milestones and due diligence reports.
Prepare, organize, and manage real estate legal documents, contracts, and correspondence, including coordination of signature and notary and drafting/editing form legal documents.
Administrative Support
Provide administrative support to attorneys and legal staff, including but not limited to signature collection, document editing and processing, mailing, and filing.
Coordinate and schedule meetings and appointments.
Maintain and update real estate files, databases and internal tracking reports.
Prepare and track project milestones, email reminders and notices.
Qualifications
Bachelor's degree in Legal Studies, Business Administration, or related field, preferred.
Minimum 3 years relevant experience in a legal administrative or paralegal role; prior real estate experience required.
Clear understanding of real estate transactions from A to Z, including working with title companies, title documents, due diligence, closing documents, and settlement statements.
Exceptional organizational skills and attention to detail.
Superior written and verbal communication abilities.
Thorough working knowledge of, and advanced aptitude in, using Microsoft Office Suite (Outlook, Word, PowerPoint and Excel); experience with legal research tools is a plus.
Ability to manage multiple tasks and prioritize effectively.
Strong interpersonal skills and collaborative mindset.
Knowledge of real estate documents and closing procedures is required.
Notary public or ability to obtain notary certification.
Workplace
One of our values pillars is to work as OneTeam; in-person collaboration is valued, with the option to take up to three flexible remote days per month. Public Storage teammates are expected to work in the office five days each week.
Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.
Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without requiring sponsorship now or in the future.
#J-18808-Ljbffr